Foreign Fire Tax Insurance Board

Agenda Village of Arlington Heights Foreign Fire Insurance Tax Board Fire Station #2, Training Room 1150 N. Arlington Heights Road 60004 February 7, 2022 9:00 AM I. CALL TO ORDER II. ROLL CALL A. Trustee Positions III. APPROVAL OF MINUTES A. Approval of Minutes - December 9, 2021 IV. REPORTS A. Treasurer's Report V. OLD BUSINESS A. Education Requests B. House Fund Requests C. Gym Shoes D. Dining Tables E. Fitness Equipment F. Trench Coats G. Turnout Gear VI. NEW BUSINESS A. Fire Investigation Team B. Wireless Internet VII. OTHER BUSINESS VIII.ADJOURNMENT Persons with disabilities requiring auxiliary aids or services, such as an American Sign Language interpreter or written materials in accessible formats, should contact David Robb, Disability Services Coordinator, at 33 S. Arlington Heights Road, Arlington Heights, Illinois 60005, (847)368-5793 (Voice), (847)368-5980 (Fax) or drobb@vah.com.  Foreign Fire Insurance Tax Board 2/7/2022 Item: Minutes Department: Foreign Fire Insurance Tax Board ATTACHMENTS: Description Type Minutes 12.9.2021 Minutes  FOREIGN FIRE INSURANCE TAX BOARD Minutes of Mee ng 1150 N. Arlington Heights Road Arlington Heights, IL 60004 December 9, 2021 Board Members In A endance: James Stempien Mar n Moran Rob Losik Ross Chapman Kevin Flynn Mike Schubert Cur s Hanselman Guests: David Strojny Sco Miller Jim Stempien called the 4th quarter 2021 mee ng to order at 9:01 am. J. Stempien acknowledges M. Schubert’s nal mee ng. FIRE CHIEF’S STANDING TRUSTEE POSITION: Due to Chief’s Larson’s medical leave, his Trustee powers defer to Interim Chief Schultz. Chief Schultz has submi ed a le er to the board reques ng we defer his Trustee powers to Ac ng Deputy Chief Hanselman un l the Fire Chief and/or Deputy Fire Chief posi ons are stabilized. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert Nays: None Ayes: 6, Nays 0 Mo on passes to award Ac ng Deputy Chief Hanselman power of the Trustee vote. Ac ng Deputy Chief Hanselman accepts. REVIEW OF MINUTES: Minutes of the September 10, 2021 mee ng were reviewed. Marty Moran made a mo on to approve the minutes; it was seconded by Rob Losik; no objec ons; mo on carried. TREASURER’S REPORT: Marty Moran reports that the current fund balance as of November 30, 2021 is $539,202; Expenses were $105,615. No excessive outstanding expenses coming through for year end. Jim Stempien made a mo on to accept the Treasurer’s Report; seconded by Rob Losik; no objec ons; mo on carried. TRUSTEE ELECTION RESULTS: J. Stempien announced the o cial results from Village Clerk, Rebecca Hume: Kevin Flynn – 75 votes; Marty Moran – 71 votes; Sco Miller – 35 votes (newly elected member). Remaining results are on the le er and will be passed around for the Trustees to review. J. Stempien makes a mo on to accept the elec on results into record; seconded by Rob Losik; no objec ons; mo on carried. Foreign Fire Insurance Tax Board Minutes December 9, 2021 ti ti ti ti ti ti ti ti ti tt tt ffi tt ti ti ti fi ti tt ti ti tt ti ti ti ti ti ti tt ti ti  This is the rst me holding a virtual elec on and it went well. There was a high turnout compared to past elec ons. Previous manual elec ons had about 35% turnout, and for this virtual elec on there was 94% voter turnout. To accommodate guests, we are discussing Old Business, Item C – Training Division. OLD BUSINESS C. Training Division – Division Chief Strojny thanks the FFITB for the approval of new smoke generators that will provide the Department and its members with many years of valuable service. A er approval, Division Chief Strojny learned that the Model-SG6000# was s ll available for purchase but was being discon nued. The decision was made to purchase the Lion TE-SG4000-B# at a lesser price. Division Chief Strojny is concerned that it will likely become di cult to obtain repair parts for a discon nued model. The total cost for the Lion TE-SG4000-B# machine and warranty plan are $4,906.75. The board previously approved $8,000.00 to be spent on the machine and upgraded warranty plan. The remaining funds is $3,093.24. A. Educa on Requests – M. Moran reported that D. Ruszkowski requested funds of $149 for an ACLS class, Advanced Cardiac Life Support cer ca on. This is not a pre-approved class. It is through the American Heart Associa on. J. Stempien made a mo on of $149 to approve ACLS class for D. Ruszkowski; seconded by M. Moran. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. M. Moran reported that C. Rymut put in a request for a past extrica on class put on by Chicagoland Heavy Rescue Academy in the amount of $495. The class was on 11/8 and 11/9 and a cer cate was obtained. The class was approved by the Training Division. J. Stempien made a mo on of $495 to approve C. Rymut’s class; seconded by Kevin Flynn. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. There was discussion on members buying educa on books at the end of the year and get reimbursed in 2022. If purchase is made in 2021, it should be submi ed in 2021 and be a 2021 expense. B. House Fund Requests – M. Moran stated that the program is s ll working. The standing program is if it is under $50, members can submit a receipt. If it is a large purchase (over $50), they need to submit a request. D. Apparatus Bay Fans (update) – J. Wachal is overseeing ordering the fans. The fans are being ordered. Foreign Fire Insurance Tax Board Minutes December 9, 2021 ti fi ti ti ft ti ti ti tt ffi ti ti fi ti ti ti ti ti ti ti fi ti ti ti ti ti  E. Protec ve Vests (update) – R. Losik stated that he’s reached out to members to see if the vests are not ng properly. So far, he has not go en any reports back saying that it is the case. If it does happen, we may need to buy a custom vest for an individual if it doesn’t t. F. Tui on Program – J. Stempien said that they may want to expand the program due to rising costs and hoping to get this on paper at the start of the new year. M. Moran is open to sugges ons. When the program started classes were running between $300 - $500. Some ops classes are covered under contract. Rope ops class is now $900 through NIPSTA. M. Moran states that a quarter of the Department is using all their funds and a higher percentage is using some of their funds. R. Chapman is a member that uses his funds every year and will spend out of pocket to take classes. R. Chapman agrees that tui on program should be expanded. The newer members are more interested in taking classes and also traveling and taking classes. R. Chapman suggested 3 op ons: 1. Tui on increases per year. 2. Keep the tui on same and members can request for addi onal funds. 3. Change the parameters to $1,500 every 6 months. M. Moran would be more in favor that members use $1,500 and evaluate requests up to an addi onal $500 at the 4th quarter mee ng. J. Stempien suggested changing the program to up to $2,000 a year for a trial period of 1 year. R. Losik stated that he does not want members to be held back from developing themselves professionally because they can’t a ord it. M Moran mo ons to keep the funds at $1,500 and members may request an addi onal $500 at a FFITB mee ng; seconded by R. Losik. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. NEW BUSINESS A. Dining Tables – Ba alion Chief Carpenter is reques ng funds from the FFITB to purchase four custom tables for all four sta ons not exceed $18,000. B/C Carpenter found a local manufacturer. He’s looking for something heavy duty to last long term. There are dining tables due for replacement and due to large purchases in 2021 and upcoming 2022 purchases and sta on 2 and 3 kitchen remodeling, there are no funds in the Department budget to make it happen. There is an op on to purchase 1 as a trial with no addi onal costs incurred. B/C Carpenter to oversee the purchase of 1 custom table. If it meets his approval, he will order the 3 addi onal tables. R. Chapman mo ons to approve not to exceed $20,000 to purchase of kitchen tables for all sta ons under B/C Carpenter’s request; R. Losik seconded. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. Foreign Fire Insurance Tax Board Minutes December 9, 2021 ti ti ti ti ti fi ti ti ti ti ff tt ti ti tt ti ti ti ti ti ti ti ti ti tti ti fi ti ti  B. Fitness Equipment – J. Stempien stated that Sta on 4 is need of ellip cal repairs. ABT came out and said that they do not repair Precor brand. They don’t sell and maintain Precor. K. Flynn called Precor and will stop by the Downer’s Grove store to discuss with someone in person because it is too di cult to explain over the phone. The cost to replace the ellip cal is around $5,000. There was discussion to look for a new one down the road. There was discussion to look for a new ellip cal through ABT or buy direct from Precor. The Village prefers ABT due to having an account with ADT and ADT can maintain and repair items bought at ABT. C. Gym Shoes – Each year we discuss suppor ng our members health and tness by funding each member a pair of gym shoes. There’s always a debate whether we should use Runner’s High and Tri or use a di erent vendor. They are local and we like to support local business. If we use Runner’s High and Tri this year, we will expect delays because of supply chain. The brands they carry are: Brooks, New Balance and Saucony. If you have a speci c preference for a shoe model or a brand that they carry but do not have it in stock, then they will order it for you and arrange pick up. If you know the exact size and model, you can call your order and pick shoes up when they come in. Historically the shop discounts our shoes. J. Stempien made a mo on for R. Chapman to oversee Gym shoe purchase Department wide not to exceed $14,000 to be purchased through Runners High and Tri; seconded by M. Schubert. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. D. Class A Dress – It came to J. Stempien’s a en on that several members have not received Class A trench coats, possibly up to half of the Department. There is a request from M. Yegge that FFITB purchase Class A trench coats for any members of the Department who do not have one to make the department whole. M. Yegge called Galls and was quoted $205 per coat. There was discussion if this is a Department contractual purchase or FFITB purchase. C. Hanselman said the Department does not have $10,000 to purchase Class A coats and it is a large purchase for something that is worn a very small number of mes. M. Yegge feels that this one- me FFITB purchase will assist the Fire Department in ge ng our current members ou i ed with a trench coat and the future members would be supplied as stated in the current contract. This topic is being tabled un l more informa on is collected. E. Turnout Gear – There has been previous discussions to purchase a second set of turnout gear to enhance our cancer awareness program and to keep our FF’s safe. R. Fraider started this previously and C. Hanselman has read the previous minutes. Currently, a few surrounding towns has gone through the process of purchasing a second set of gear. Some FD have program’s such as : First set is used the rst half of the year and the second set is used in the second half. This allows for the gear to be properly maintained and for FF’s to always have a second set that has been sized and ed with your name on it for safety and accountability for re safety. C. Hanselman has had conversa ons with the Village Manager and he understands and is on board with the second set of gear. C. Hanselman is now trying to get the funding for the gear. Previous FFITB minutes show support for funding as 1/3 from the Village, 1/3 from the Department and 1/3 from FFITB. A set of gear is roughly $3,000. It will be $300,000 over 5 years and 10 years for everyone to have 2 sets of gears. There are two parts: purchase of gear and inspec on and maintenance of gear. Gear needs to be inspected and professionally cleaned once a year. Foreign Fire Insurance Tax Board Minutes December 9, 2021 fi ffi tt fi ti ti fi ti ti ti ti ti ti ti ti tt fi tt fi tf ti ti ff ti ti tti  An independent company is used to inspect and cer fy that the gear is in working order and the cost is about $100 a gear twice a year. Breakdown of cost is as follows: $60,000/year to purchase gear and $20,000/year for inspec on and maintenance for a total of $80,000 per year for 5 years. FFITB remains suppor ve with paying 1/3 of the cost to get this program started. In 2022, C. Hanselman will work with Finance to get this in the capital budget for 2023 and 2024. No funds requested at this me. F. Expira on of Funds – There is currently no meline from when funds are approved and when funds expire. J. Stempien made a mo on that all approved funds moving forward has an expira on date of one calendar year from the approval date unless speci ed in the mo on; seconded by Ross Chapman. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. G. Hats – The current winters hats were acquired through FFITB by J. G. Uniforms. There was discussion if our current vendor can get Blauer hats. FFITB agreed that we need to supply the new members with winter hats. Kimberly to contact Galls representa ve to see if we are able to purchase Blauer winter hats. R. Losik mo ons funds not to exceed $1,000 to ou it new members with an ini al purchase of a winter hat pending admin approval; seconded by J. Stempien. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 OTHER BUSINESS Training Division – Division Chief Strojny is reques ng $806.75 to repair the 10-year-old smoke machine. Repairs include replacing pump and labor charges. There was discussion on the life span of the old machine a er repairs and because the machine is so old, there is no guarantee on life span. The pump is guaranteed but no other pieces if it breaks down. R. Chapman made a mo on of $1,000 for Training Division to make smoke machine repairs; seconded by M. Moran. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried to make repairs to the smoke generator to be overseen by Division Chief Strojny. Division Chief Strojny is reques ng to purchase and infant, toddler and youth mannequin for live re training at the cost of $1,518. Foreign Fire Insurance Tax Board Minutes December 9, 2021 fi ti ti ti ti fi ti ti tf ti ti ti ti ti ti ti ft ti ti ti ti  R. Chapman made a mo on of not to exceed $2,000 for Training Division to purchase mannequins; seconded by M. Moran. Ayes: J. Stempien, M. Moran, R. Losik, R. Chapman, K. Flynn, M. Schubert, C. Hanselman Nays: None Ayes: 7, Nays 0 Mo on carried. Division Chief Strojny to work with Fiscal Clerk Biljana on purchasing mannequins. J. Stempien thanks M. Schubert for his service! Mo on made by Mike Schubert to adjourn, seconding by Marty Moran. The mee ng was adjourned at 11:05 am. Foreign Fire Insurance Tax Board Minutes December 9, 2021 ti ti ti ti