General

AGENDA Special Events Commission Commissions Room Arlington Heights Village Hall, 33 S. Arlington Heights Rd., AH 60005 August 13, 2025 7:00 PM I. CALL TO ORDER II. ROLL CALL OF MEMBERS III. APPROVAL OF MINUTES A. Minutes from May 14, 2025 IV. REPORTS V. OLD BUSINESS A. Autumn Harvest 2025 B. Tree Lighting 2025 VI. NEW BUSINESS A. Hearts of Gold 2026 VII. OTHER BUSINESS A. Announcements / Correspondence VIII. PUBLIC COMMENT Anyone wishing to speak on a subject not on the Agenda may speak at this time. Please limit your comments to three minutes. IX. ADJOURNMENT Persons with disabilities requiring auxiliary aids or services, such as an American Sign Language interpreter or written materials in accessible formats, should contact the Health & Human Services Department, at 33 S. Arlington Heights Road, Arlington Heights, IL 60005, healthmail@vah.com or 847/368-5760. Page 1 of 4  Special Events Commission Minutes May 14, 2025 Call to Order The meeting was called to order on at 7:04 p.m. and was called to order by Special Events Commission Chair, Brad Katz. Roll Call of Members - Present: Cari Boyle, Brad Katz, Laurie Mitchell, Kevin Seifert, Tripp Turchik, Kelly Barash, Steve Fromm, - Absent: Jennifer Eichorn, Matt Fink, Michelle Harris, Keri Stanley, Diane Jamieson, Colleen Gaughan - Also Present: Staff Liaison, Kailey Schwartzhoff Approval of Minutes A motion was made by Laurie Mitchell for the approval of minutes from April 9, 2025, with a second from Kevin Seifert. All members were in favor and the motion passed. OLD BUSINESS Hearts of Gold 2026 The Commission discussed the Hearts of Gold event that will take place tentatively on Sunday, February 22, 2026. Looking to switch locations, and have already visited multiple places in town to see what each offer. Swing into Spring 2025 There was a great turnout for the Swing into Spring event that was held on Saturday, May 10. We had perfect weather and staff received great feedback from attendees. There was discussion about the swing attraction that didn’t work due to a mechanical issue that couldn’t be fixed by the company, but was noted that with all the other activities offered families seemed to be enjoying the bubbles, inflatables, and flower craft. Autumn Harvest Scheduled for Saturday, Oct. 11th, 11 a.m. – 2 p.m. at North School Park. Staff discussed who would co-chair the event, be in charge of scarecrows and prizes, order tables and chairs, and oversee the craft activities. Entertainment for the event will feature performances by the Vibe Dancers, School of Rock, and the South Middle School band. Confirmed food vendors include Kettle Corn, Kori’s Koop, and Garibaldi’s. There was discussion on when welcome remarks should be made moving forward, whether it’s before VIBE or after VIBE to reach the largest crowd. NEW BUSINESS Tree Lighting 2025 The Commission began discussions for Tree Lighting 2025, scheduled for Friday, Nov. 28th, 4:30 – 6:30 p.m. Staff has confirmed that the trolleys and the accessible bus are both Page 2 of 4 booked and confirmed for this event. Staff will reach out to vendors and discuss more at the next meeting. OTHER BUSINESS There will be no meeting on June 11 or July 9, 2025 PUBLIC COMMENT ADJOURNMENT A motion to adjourn was made at 7:41 p.m. by Kelly Barash with a second from Tripp Turchick. The motion unanimously passed. Page 3 of 4  Special Events Commission 8/13/2025 Item: Hearts of Gold 2026 Department: Integrated Services Item Description: ATTACHMENTS: None Page 4 of 4