City Council

SPECIAL CITY COUNCIL City of Aurora MTG REMOTE ACCESS 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Wednesday April 01, 2020 3:00 PM THIS SPECIAL CITY COUNCIL MEETING WILL VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 525 924 403 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 1:00 PM ON APRIL 1, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 3:05 p.m. and the roll was called. Alderman Garza was experiencing technical difficulties at the start of the meeting, however, Alderman Garza was able to participate in the meeting beginning at 3:30 p.m. Present: 12 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns, Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin Absent: 1 - Alderman Ted Mesiacos MINUTES OF THE TUESDAY MARCH 10, 2020 CITY COUNCIL MEETING 20-0204 Approval of the Tuesday, March 10, 2020 City Council Meeting Minutes. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the minutes as presented. The motion carried by voice vote. The following Aldermen abstained from voting: Alderman Smith, Alderman Saville, Alderman O'Connor. City of Aurora Page 1 City Council Meeting Minutes - Final April 1, 2020 PUBLIC COMMENT The Clerk read a statement on the rules of public comment. The following individual presented public comment: Marjorie Logman presented general comments. NEW BUSINESS 20-0039 A Resolution requesting approval to migrate the City’s current document management system to Upland’s FileBound Enterprise application, a three year annual maintenance and hosting fees renewal thru Upland Software, Inc., Austin TX for a total three year cost of $159,769.19. (One time migration fees in the amount of $48,885.19 and annual recurring maintenance and hosting fees of $36,961.51 thru 12/2022) A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this Resolution. The motion carried by the following vote: Aye: 9- Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-064 20-0150 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: OHMJA, Inc. d/b/a 7-Eleven #33064C, Aurora 60506). A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. The motion carried by the following vote: Aye: 9- Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-065 20-0151 A Resolution Authorizing the City of Aurora to enter into an Intergovernmental Agreement with Will County that will allow the City of Aurora to host electronic recycling events. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. The motion carried by the following vote: Aye: 9- Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-066 20-0153 A Resolution to allow the Youth Services Division to apply for a Kane County Grand Victoria Riverboat Grant, to help establish a new Portable City of Aurora Page 2 City Council Meeting Minutes - Final April 1, 2020 Soccer Field program. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. Alderman Bugg returned to the meeting at 3:18 p.m. and partipated in the discussion and voting regarding this item. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-067 20-0156 A Resolution Reappointing Meloyne Wimbley, Joseph Grisson III and Francis "Frank" Johnson to the Aurora Housing Authority Board. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-068 20-0158 A Resolution authorizing the purchase of twelve (12) ballistic vests and helmets in the amount of $33,023.76 from Ray O'Herron of Danville, IL. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-069 20-0165 A Resolution authorizing the Director of Purchasing to enter into an agreement with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 in the amount of $802,630.00 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this Resolution. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-070 20-0166 A Resolution to Award the contract for the Timberlake Court to Colorado Court Water Main Extension project to Brandt Excavating, Inc., 385 E. Hoover Street, Morris, IL 60450 in the amount of sixty-four thousand, three hundred sixty dollars and fifty cents ($64,360.50). A motion was made by Alderman Hart-Burns and seconded by Alderman City of Aurora Page 3 City Council Meeting Minutes - Final April 1, 2020 Franco to approve this Resolution. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-071 20-0169 A Resolution Requesting Authorization for the Mayor to Execute the Local Public Agency Amendment #2 for Federal Participation with the State of Illinois, and the Mayor to Execute the Phase 3 Construction Engineering Agreement Supplement #1 with HR Green, Inc., 2363 Sequoia Drive, Suite 101, Aurora, IL 60506, in the amount of $499,970.11 for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project, MFT Section Number 16-00313-00-MS (Wards 1 & 6). A motion was made by Alderman Hart-Burns and seconded by Alderman Saville to approve this Resolution. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-072 20-0171 A Resolution Awarding Four Subgrantee Contracts for Census 2020 Outreach Services Not to Exceed $100,000 City of Aurora Staff, Dan Barreiro, spoke briefly and answered questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve this Resolution. Alderman Garza's technical difficulties resolved at 3:30 pm and she was able to participate in the discussion and vote. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-073 20-0176 A Resolution Approving of Third-Party Administrative Services for Communities in Schools to administer Summer Programs A motion was made by Alderman Jenkins and seconded by Alderman Hart-Burns to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-074 20-0178 A Resolution to allow the Parks & Recreation Division to apply for a City of Aurora Page 4 City Council Meeting Minutes - Final April 1, 2020 Kane County Grand Victoria Riverboat Grant, to help create a new Educational Area at the Phillips Park Zoo). A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-075 20-0183 A Resolution approving a revised grant agreement between the Cities for Financial Empowerment and the City of Aurora to create a Financial Empowerment Center (FEC) in the City. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-076 20-0193 A Resolution Authorizing the Specific Implementation as Outlined in the Attached Redevelopment Agreement (RDA) as to How Disbursements Will Be Made for the Previously Approved $600,000 Loan (Resolution #19-421) And Other Details Regarding the Payback and Loan Mechanics. City of Aurora Staff, Dave Dibo, spoke briefly and answered questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-077 20-0219 An Ordinance confirming a State of Emergency within the City of Aurora due to the COVID-19 Pandemic. City of Aurora Corporation Counsel, Rick Veenstra, spoke briefly regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adopt this Ordinance. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-019 20-0221 An Ordinance Reserving 2020 Volume Cap in connection with Private City of Aurora Page 5 City Council Meeting Minutes - Final April 1, 2020 Activity Bond Issues, and Related Matters. City of Aurora Chief Financial Officer, Marty Lyons, spoke briefly and answered questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman O'Connor to adopt this Ordinance. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-020 20-0228 A Resolution accepting the improvements and waiving the maintenance security for Fox Valley Farms - 2619 Beverly Dr. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-078 20-0233 An Ordinance Amending The Annual Budget For The Fiscal Year Beginning January 1, 2019 and Ending December 31, 2019 (Amendment #3 For The 2019 Fiscal Year). A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to adopt this Ordinance. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-021 20-0235 An Ordinance authorizing the approval of an intergovernmental agreement between the City of Aurora and the Illinois Department of Healthcare and Family Services in connection with supplemental ambulance rates. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to adopt this Ordinance. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-022 20-1184 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Regional Transportation Authority (RTA), Chicago, Illinois for the Access to Transit - Aurora Transportation Center (ATC) East Platform Parking Lot Enhancement. City of Aurora Page 6 City Council Meeting Minutes - Final April 1, 2020 A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this Resolution. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-079 REPORT 20-0232 Financial Report on COVID 19 impact to 2020 City Budget. City of Aurora Chief of Staff, Alex Alexandrou, spoke regarding this item. City of Aurora Chief Financial Officer, Marty Lyons, spoke regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to accept and file this report. The motion carried by voice vote. APPROVAL OF THE BILLS LIST 20-0236 Bill Summary and Large Bill List A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve and pay the bills. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 4:09 p.m. Submitted by: __________________________________________ Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 7 City Council Meeting Minutes - Final April 1, 2020 City of Aurora Page 8