City Council

CITY COUNCIL MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday June 23, 2020 5:00 PM THIS CITY COUNCIL MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 893 7277 9195 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON JUNE 23, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall and that it was not feasible to require that any person be physically present at City Hall during this meeting. Present: 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns, Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Elizabeth, Kendall and Drew Bugg. INVOCATION The invocation was led by Alderman Hart-Burns. City of Aurora Page 1 City Council Meeting Minutes - Final June 23, 2020 MINUTES OF THE TUESDAY, JUNE 9, 2020 CITY COUNCIL MEETING 20-0325 Approval of the Minutes of the Tuesday, June 9, 2020 City Council Meeting. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to approve the minutes as presented. Alderman Mesiacos abstained from voting on this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Abstain: 1- Alderman Mesiacos PRESENTATIONS There were no presentations. PUBLIC COMMENT There were no members of the public wishing to give public comment. CONSENT AGENDA A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor 20-0160 An Ordinance for the Establishment of a Special Service Area Number #201 Poly USA Expansion (Vacant Lots East of Russell Avenue and North of New Haven Avenue) Aurora, Illinois, Kane County PIN #15-16-177-011 & 15-16-177-013) This Ordinance was adopted. Enactment No: O20-034 20-0167 An Ordinance Proposing the Establishment of a Special Service Area Number #202 Mitchell Road Industrial Park (Vacant Lots 1, 2, 3, 4 and 5 northeast corner of I-88 and Mitchell Road) and calling for a Public Hearing on the proposed Special Service Area in the City of Aurora Kane County and providing for a Public Hearing and other procedures in connection therewith PIN(s): 15-02-302-001, 15-02-302-002, 15-02-302-003, 15-02-302-004, 15-02-351-001, 15-02-351-002. City of Aurora Page 2 City Council Meeting Minutes - Final June 23, 2020 This Ordinance was adopted. Enactment No: O20-035 20-0198 Charitable Solicitation Application for the American Legion Roosevelt Post #1944 and Auxiliary for their Poppy Days on June 19, 2020-June 21, 2020. This item was not subject to vote and for information only. 20-0203 A Resolution Authorizing the Mayor to execute both Local Agency Agreement for Federal participation with the State of Illinois and Phase 1 Preliminary Engineering Agreement with Civiltech Engineering, Inc. and the Appropriation of Motor Fuel Tax Funds for Farnsworth Avenue at Marshall Boulevard and Illinois Prairie Path Segment/Intersection Improvement (MFT # 19-00331-00-SP). This Resolution was approved. Enactment No: R20-112 20-0229 A Resolution to execute the Intergovernmental Agreement between City of Aurora, Illinois and Aurora Civic Center Authority (ACCA) for the Paramount Riverwalk Promenade and North Island Center Plaza improvements. This Resolution was approved. Enactment No: R20-113 20-0257 A Resolution accepting the improvements and maintenance security for McDonald's 711 E. New York St. This Resolution was approved. Enactment No: R20-114 20-0278 A Resolution Requesting approval to purchase DocuSign Contract Lifecycle Management (CLM) from Carahsoft Technology Corporation of Reston, Virginia, through the GSA Cooperative Purchasing Agreement for an amount not to exceed $143,701 over a 3 year period. This Resolution was approved. Enactment No: R20-115 20-0288 A Resolution Authorizing the Acceptance of Bid pricing from Various Contractors for Supplemental Snow Removal Services and Snow and Ice Control Services for a two year contract with optional two one year extensions for the Division of Street Maintenance. This Resolution was approved. City of Aurora Page 3 City Council Meeting Minutes - Final June 23, 2020 Enactment No: R20-116 20-0299 A Resolution Authorizing the purchase of ALTOSID XR INGOT SLIM tablet insecticides from Clarke Mosquito Inc., St Charles, Illinois for the 2020 Mosquito Abatement Program in the Amount of $27,922.40 under the Illinois Management Contract for the Division of Street Maintenance. This Resolution was approved. Enactment No: R20-117 20-0300 A Resolution Accepting the Low Bid from F.H. Paschen, S.N. Nielsen & Associates, LLC. to Renovate the City of Aurora Clerk's Office for $245,500.00 plus a five percent (5%) contingency of $12,275.00 This Resolution was approved. Enactment No: R20-118 20-0304 An Ordinance amending Article II and repealing Article IV of Chapter 34 of the Code of Ordinances of the City of Aurora pertaining to the Planning Commission and the Zoning Board of Appeals This Ordinance was adopted. Enactment No: O20-036 20-0308 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with W.E. Mundy Landscaping & Garden Center, Inc. for the 2020 Citywide Landscaping Repair and Maintenance Program. This Resolution was approved. Enactment No: R20-119 20-0309 A Resolution authorizing the Director of Purchasing to enter into an agreement with RS&H, Inc., 10748 Deerwood Park Blvd. South, Suite 300, Jacksonville, FL 32256, in the amount of $37,470 (not to exceed $45,000) to inspect and design the necessary repairs to the west dam and canoe chute on the Fox River in downtown Aurora. This Resolution was approved. Enactment No: R20-120 20-0310 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: Palakheeru, Inc. d/b/a Liquor Lane, 2178 Ogden Avenue, Aurora, Illinois 60504). This Resolution was approved. Enactment No: R20-121 City of Aurora Page 4 City Council Meeting Minutes - Final June 23, 2020 20-0311 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: Torresmania Restaurant No. 3, Inc. d/b/a Torresmania Restaurant No. 3, Inc., 3 South Lincoln Avenue, Aurora, Illinois 60505). This Resolution was approved. Enactment No: R20-122 20-0312 A Resolution to Award the contract for the Water Main Spray Lining Rehabilitation project to Superior Excavating, Co. 424 San Carlos Road, Minooka, IL 60447 in the amount of two hundred ninety-four thousand, nine hundred twenty dollars and zero cents ($294,920.00). This Resolution was approved. Enactment No: R20-123 20-0331 Renewal of $10. 0 million Line of Credit - Old Second Bank This item was approved. NEW BUSINESS A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to suspend the rules to consider New Business on the agenda. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor 20-0343 A Resolution designating the chief administrative officer, chief legal counsel, and regular meeting location for the public bodies of the City. Rick Veenstra, Corporation Counsel - City of Aurora, presented regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-124 City of Aurora Page 5 City Council Meeting Minutes - Final June 23, 2020 20-0346 An Ordinance Deferring the implementation of the annual Water/Sewer rate increase as provided in Article II of Chapter 48 of the City of Aurora Code of Ordinances Entitled "Municipal Utility Service until October 1, 2020 Alex Alexandrou, Chief of Staff - City of Aurora, answered questions regarding this item. A motion was made by Alderman O'Connor and seconded by Alderman Mesiacos to amend the item by replacing August 1, 2020 with October 1, 2020 as the deferral date. The motion to amend carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor Nay: 1 - Alderman Franco A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to adopt this item as amended. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Franco Enactment No: O20-037 20-0347 A Resolution authorizing the Mayor to execute agreements between the City and the Aurora Public Library District as may be required to facilitate the conversion of the Aurora Public Library to a local library district and the provision of certain City services to the District. Rick Veenstra, Corporation Counsel - City of Aurora, presented and answered questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, answered questions regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-125 City of Aurora Page 6 City Council Meeting Minutes - Final June 23, 2020 REQUESTS AND REFERRALS There were no Requests or Referrals. REPORT 20-0336 Treasurer's Report - May 2020 This Report was accepted and filed. 20-0342 2020 Debt Planning Update Marty Lyons, Chief Financial Officer - City of Aurora, presented regarding this item. Alex Alexandrou, Chief of Staff - City of Aurora, presented regarding this item. This Report was accepted and filed. BILLS 20-0340 Bill Summary and Large Bill List A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve and pay the bills as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Garza that this meeting be adjourned. The motion carried by the following vote and the meeting adjourned at 6:14 p.m. Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 7 City Council Meeting Minutes - Final June 23, 2020 Submitted by: _________________________________ Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070 ), or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 8