City Council

CITY COUNCIL MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday September 22, 2020 5:00 PM THIS CITY COUNCIL MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 873 2226 5650 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON SEPTEMBER 22, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:00 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present: 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns, Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Moises Jimenez, East Aurora Student Board Member and Danny Perez, West Aurora Student Board Member. City of Aurora Page 1 City Council Meeting Minutes - Final September 22, 2020 INVOCATION The invocation was led by Reverend Juan Arciniegas, Sacred Heart Church. PRESENTATIONS 20-0595 Proclamation for National Hispanic Heritage Month Moises Jimenez, East Aurora Student Board Member, presented to City Council. Danny Perez, West Aurora Student Board Member, presented to City Council. Aldermen Garza and Llamas were recognized. Street Dedication Ceremony in honor of Herminia Rodriguez Gasca was announced for September 26, 2020 at 1:00 p.m. This Proclamation was discussed and filed. 20-0596 Update on the City's CHANGE Reform Initiative Clayton Muhammad - City of Aurora, presented a update regarding the CHANGE Reform Initiative. Alderman Jenkins and Alderman Llamas spoke briefly regarding the CHANGE Reform Initiative. Chief Kristen Ziman of the Aurora Police Department spoke regarding the status of the CHANGE Reform Initiative. This Presentation was discussed and filed. PUBLIC COMMENT Clerk Stallings read a statement regarding the rules of public comment and the following individual addressed the City Council: Mr. Aaron Weirenga spoke regarding personal protective equipment. MAYORAL APPOINTMENTS 20-0523 A Resolution Appointing George Gutierrez to the Aurora Public Art Commission. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Enactment No: R20-192 City of Aurora Page 2 City Council Meeting Minutes - Final September 22, 2020 20-0524 A Resolution Appointing Landa Midgley to the Aurora Public Art Commission. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Enactment No: R20-193 20-0535 A Resolution Appointing Penelope A. Torres to the Aurora Human Relations Commission. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Enactment No: R20-194 20-0536 A Resolution Appointing Ricky Rodgers to the Aurora Human Relations Commission. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Enactment No: R20-195 PUBLIC HEARING City of Aurora Page 3 City Council Meeting Minutes - Final September 22, 2020 20-0548 Public Hearing regarding the creation of the proposed Lake Galena Tax Increment Finance District Mayor Irvin called the Public Hearing to order regarding the Lake Galena Tax Increment Finance District. Trevor Dick - City of Aurora, provided an overview of the proposed TIF District and information about the Joint Review Board proceedings regarding the TIF District. There were no members of the public asking to be heard for the purpose of public comment on this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to close the Public Hearing. The motion passed by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor 20-0549 Public Hearing regarding the creation of the proposed Lincoln Tax Increment Finance District Mayor Irvin called the Public Hearing to order regarding the Lincoln Weston Tax Increment Finance District. Trevor Dick - City of Aurora, provided an overview of the proposed TIF District and information about the Joint Review Board proceedings regarding the TIF District. There were no members of the public asking to be heard for the purpose of public comment on this item. A motion was made by Alderman Franco and seconded by Alderman Jenkins to close the Public Hearing. The motion passed by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 4 City Council Meeting Minutes - Final September 22, 2020 20-0576 Public Hearing on a Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. Mayor Irvin called the Public Hearing to order. There were no members of the public asking to be heard for the purpose of public comment on this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to close the Public Hearing. The motion passed by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor CONSENT AGENDA A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve the items on the Consent Agenda. A motion was made by Alderman Lofchie and seconded by Alderman Llamas to remove item 20-0569 from the Consent Agenda to Unfinished Business. Item 20-0569 was removed from the Consent Agenda to Unfinished Business. The motion to approve the items on the Consent Agenda carried with the removal of item 20-0569 by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. 20-0293 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 3 Construction Engineering Agreement with Civiltech Engineering, Inc. in the not to exceed amount of $174,115.00, and the appropriation of $435,044.00 of REBUILD Illinois Bond Funds for the Montgomery Road Bridge Project. This Resolution was approved on the Consent Agenda. Enactment No: R20-196 20-0407 A Resolution requesting approval for a FOIA/Public Records Request Management software solution that complies with the existing processes/rules and is also user friendly. This Resolution was approved on the Consent Agenda. Enactment No: R20-197 City of Aurora Page 5 City Council Meeting Minutes - Final September 22, 2020 20-0416 An Ordinance Granting a Revision to the Special Use Permit for a Special Purpose Recreational Institution (5200) Use on the Property located at 2320 and 2390 South Eola Road This Ordinance was approved on the Consent Agenda. Enactment No: O20-060 20-0417 A Resolution Approving a Final Plat Revision, Consolidating Lot 3A-2 of Eola Crossing 3rd Resubdivision and Lot 1 of Eola Crossing 4th Resubdivision, Establishing Lot 1 of Eola Tennis Academy Resubdivision This Resolution was approved on the Consent Agenda. Enactment No: R20-198 20-0418 A Resolution Approving a Revision to the Final Plan for Lot 1 of the Eola Tennis Academy Resubdivision, for the Property Located at 2320 and 2390 South Eola Road, for a Special Purpose Recreational Institution (5200) Use This Resolution was approved on the Consent Agenda. Enactment No: R20-199 20-0428 A Resolution requesting approval to continue with BenTek Benefits Technology of Palm Beach Gardens, FL as the City's Benefits Enrollment and Administration Software provider for up to 4 additional years for an amount not to exceed $251,184. This Resolution was approved on the Consent Agenda. Enactment No: R20-200 20-0441 An Ordinance granting a Special Use Permit for a Religious Institutions (6400) Use on the property located at 1401 W. Galena Boulevard This Ordinance was approved on the Consent Agenda. Enactment No: O20-061 20-0442 A Resolution approving the Final Plat for Lots 7, 8, 9, & 10 of Randall's Addition Subdivision, located at 1401 W. Galena Boulevard This Resolution was approved on the Consent Agenda. Enactment No: R20-201 City of Aurora Page 6 City Council Meeting Minutes - Final September 22, 2020 20-0443 A Resolution Approving a Final Plan on Lots 7, 8, 9, and 10 of Randall's Addition Subdivision located at 1401 W. Galena Boulevard for a Religious Institutions (6400) Use This Resolution was approved on the Consent Agenda. Enactment No: R20-202 20-0453 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. This Resolution was approved on the Consent Agenda. Enactment No: R20-203 20-0475 A Resolution To Award McCarty Park Phase II Improvements Located in Ward 2 to BCI Burke. This Resolution was approved on the Consent Agenda. Enactment No: R20-204 20-0488 A Resolution authorizing the execution of a Local Public Agency Agreement for Federal Participation with the State of Illinois, the execution of a Phase 2 Design Engineering Agreement with Alfred Benesch & Company in the not to exceed amount of $292,794.00, and the appropriation of $300,000.00 of REBUILD Illinois Bond Funds for the Farnsworth Avenue Bridge Project. This Resolution was approved on the Consent Agenda. Enactment No: R20-205 20-0500 An Ordinance repealing and amending various provisions of the Code of Ordinances, City of Aurora, pertaining to the Aurora Public Library. This Ordinance was approved on the Consent Agenda. Enactment No: O20-062 20-0508 A Resolution Establishing OAP and Value HSA(HDHP) Health Insurance Plans and Rates Effective January 1, 2021 through December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-206 City of Aurora Page 7 City Council Meeting Minutes - Final September 22, 2020 20-0512 A Resolution Authorizing a Renewal Agreement with Aetna to Administer a Medicare Advantage Plan for Medicare Eligible Retirees for the Period of January 1, 2021 through December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-207 20-0513 A Resolution Establishing Blue Cross Blue Shield Advantage HMO (BCBS) for Group Health Care Services for the period of January 1, 2021 through December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-208 20-0514 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2021 to December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-209 20-0515 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Pre-Medicare Retirees Effective January 1, 2021 through December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-210 20-0517 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO and Value HSA(HDHP) Group Health, Prescription Benefits Management (PBM), Flexible Spending, Dental, Vision, C.O.B.R.A. and Stop Loss Plan Administration for period January 1, 2021 through December 31, 2021. This Resolution was approved on the Consent Agenda. Enactment No: R20-211 20-0527 A Resolution approving an Intergovernmental Agreement between the City of Aurora, Illinois and Forest Preserve District of Kane County for the Oakhurst Forest Preserve and adjacent area in Aurora, IL. This Resolution was approved on the Consent Agenda. Enactment No: R20-212 City of Aurora Page 8 City Council Meeting Minutes - Final September 22, 2020 20-0532 A Resolution authorizing the Director of Purchasing to enter into an agreement with Oxie Valley Electric Supply, 1700 Liberty Street, Aurora, IL 60505 in the amount of $198,160.00 for the purchase of street lighting poles/standards for East New York Street. This Resolution was approved on the Consent Agenda. Enactment No: R20-213 20-0534 A Resolution Accepting the improvements and waiving the maintenance security for WASD 129 - McCleery School Improvements - 1002 W. Illinois Ave. This Resolution was approved on the Consent Agenda. Enactment No: R20-214 20-0538 An Ordinance Deleting Certain Property from the Redevelopment Project Area for City of Aurora Downtown Tax Increment Financing District No. 1 This Ordinance was approved on the Consent Agenda. Enactment No: O20-063 20-0541 A Resolution awarding Restoration Techs Aurora, IL as the 2020-2021 contractor for Emergency board up services within the City of Aurora Illinois. This Resolution was approved on the Consent Agenda. Enactment No: R20-215 20-0542 A Resolution authorizing an agreement with the Fox Valley Park District Police Department, through the Fox Valley Park District, and the Aurora Police Department, through the City of Aurora, for emergency dispatch services. This Resolution was approved on the Consent Agenda. Enactment No: R20-216 20-0545 A Resolution establishing the maximum number of Class B: On-Site Consumption licenses (unofficially related to the application from Q Bar North, Inc. d/b/a Saddle Up @ Q, located at 4440 Ogden Avenue, Aurora, Illinois 60504). This Resolution was approved on the Consent Agenda. Enactment No: R20-217 City of Aurora Page 9 City Council Meeting Minutes - Final September 22, 2020 20-0552 A Resolution to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for the remainder of 2020. This Resolution was approved on the Consent Agenda. Enactment No: R20-218 20-0556 A Resolution ratifying payment in the amount of $42,849.75 and approving additional payments of $105,715.00 to Richland Community College for police recruit training, lodging and meals in 2020. This Resolution was approved on the Consent Agenda. Enactment No: R20-219 20-0557 A Resolution Authorizing the Approval and Execution of a Lease Agreement between the City of Aurora and F.H. Paschen for the Lease of Office Space on the Second Floor of a City-owned Building located at 1 S. Broadway, Aurora, Illinois 60505. This Resolution was approved on the Consent Agenda. Enactment No: R20-220 20-0570 (Direct to Council Consent). Approval of the Minutes of the Tuesday, September 8, 2020 City Council Meeting. The minutes were approved on the Consent Agenda and filed. UNFINISHED BUSINESS 20-0469 A Resolution awarding the Job Order Contracting Vendor Services (JOC) for the City of Aurora to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented and responded to questions regarding this item. Jim Birchall - City of Aurora, spoke briefly and responded to questions regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, presented and responded to questions regarding this item. A motion was made by Alderman O'Connor and seconded by Alderman Hart-Burns to approve this item. The motion carried by the following vote: Aye: 10 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Jenkins and Alderman O'Connor Nay: 2- Alderman Bugg and Alderman Lofchie City of Aurora Page 10 City Council Meeting Minutes - Final September 22, 2020 Enactment No: R20-221 20-0476 A Resolution Approving the Director of Purchasing to enter into Intergovernmental Agreement(s) with various agencies/entities to allow the use of the City of Aurora Job Order Contracting Services program. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions and spoke briefly regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Bugg Enactment No: R20-222 20-0539 A Resolution to execute an agreement between the City and Aurora Downtown regarding the scope of work, management, and deployment of taxes generated by levies filed against property within SSA One. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Llamas Enactment No: R20-223 20-0569 An Ordinance Deferring the implementation of the annual Water/Sewer rate increase as provided in Article II of Chapter 48 of the City of Aurora Code of Ordinances Entitled "Municipal Utility Service" until January 1, 2021. Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly and responded to questions regarding this item. After this item was removed from the Consent Agenda and placed on Unfinished Business, a motion was made by Alderman O'Connor and seconded by Alderman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. Enactment No: O20-064 City of Aurora Page 11 City Council Meeting Minutes - Final September 22, 2020 NEW BUSINESS A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to suspend the rules to consider items under New Business. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor. 20-0583 A Resolution authorizing the City Treasurer to consent to the mortgage of the leasehold interest of Joliet Avionics, Inc. at the Aurora Municipal Airport . Rick Veenstra, Corporation Counsel - City of Aurora, spoke briefly regarding this item. Carmen Forte, Outside Counsel for the City of Aurora - Klein, Thorpe and Jenkins, spoke regarding this item. Marty Lyons, Chief Financial Officer - City of Aurora, spoke briefly and responded to questions regarding this item. Attorney Thomas Scherschel - Counsel for Joliet Avionics, Inc., spoke regarding this item. A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-224 REPORT 20-0594 Treasurer's Report - August 2020 This Report was accepted and filed. APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 20-0592 Bill Summary and Large Bill List A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve and pay the bills. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 12 City Council Meeting Minutes - Final September 22, 2020 CLOSED SESSION There was no need for a Closed Session during this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Franco to adjourn this meeting. The motion carried by the following vote and the meeting was adjourned at 6:56 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: _____________________________________________ Jennifer Stallings - City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 13