City Council

CITY COUNCIL MEETING City of Aurora REMOTE ACCESS ONLY 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday November 24, 2020 5:00 PM THIS CITY COUNCIL MEETING WILL BE VIEWABLE VIA REMOTE ACCESS ONLINE AT: www.aurora-IL.org or www.facebook.org/cityofauroraIL TO JOIN THIS MEETING FOR PURPOSES OF PUBLIC COMMENT VIA TELEPHONE: Phone Number: +1 312 626 6799 Meeting ID: 827 8730 3776 THOSE WISHING TO PROVIDE PUBLIC COMMENT MUST PRE-REGISTER WITH THE CITY CLERK NO LATER THAN 3:00 PM ON NOVEMBER 24, 2020 - VIA EMAIL: CITYCLERK@AURORA-IL.ORG OR VOICEMAIL: (630) 256-3070. SPEAKERS MUST PROVIDE THEIR NAME, TELEPHONE NUMBER FROM WHICH THE MEETING WILL BE ACCESSED, AND TOPIC OF THEIR COMMENT. THE PUBLIC IS ADVISED THAT ALL TELEPHONE NUMBERS AND PARTICIPANT NAMES MAY BE VISIBLE TO THE PUBLIC. ROLL CALL Mayor Irvin called the meeting to order at 5:01 p.m. and the roll was called. Mayor Irvin found that an in-person meeting of the Council was neither practical nor prudent and that it was not feasible for members of the public to attend this meeting in person at City Hall. The meeting was conducted by Internet teleconference without the physical presence of a quorum. Mayor Irvin was present at City Hall, the regular meeting location. Present: 13 - Alderman Emmanuel Llamas, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns, Alderman Patty Smith, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor and Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Sandy Strueber - Chief of Staff of the City of Aurora Aldermen's Office. City of Aurora Page 1 City Council Meeting Minutes - Final November 24, 2020 INVOCATION The Invocation was led by Alderman Hart-Burns. PRESENTATIONS Mayor Irvin presented Sandy Strueber, Chief of Staff - Aldermen's Office, with the Mayor's Award of Excellence. Mayor Irvin thanked Ms. Strueber for her over 13 1/2 years of service with the City of Aurora. Ms. Strueber accepted the Award of Excellence and conveyed her appreciation to Council. The City of Aurora welcomed Ms. Carol Williams, Nurse at Rush Copley Medical Center. Mayor Irvin presented Ms. Williams with the Mayor's Award of Excellence and conveyed his appreciation on behalf of the City of Aurora to Ms. Williams for her service as a health care professional. Ms. Williams accepted and thanked the City of Aurora. 20-0795 CHANGE Reform Initiative Update. Clayton Muhammad, City of Aurora - presented an update regarding the CHANGE Reform Initiative in the City of Aurora. Commander Michael Doerzaph - Aurora Police Department, presented regarding the status of body-camera installation, AXON, and Watchguard. Michael Pegues, Chief Information Officer - City of Aurora, presented regarding this item. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, presented and responded to questions regarding the Civilian Review Board. This Presentation was discussed and filed. PUBLIC COMMENT Clerk Stallings read a statement of the rules of public comment. The following individuals addressed City Council: John Laesch spoke regarding item 20-0710. Edward Ash spoke regarding item 20-0710. Cristal Ornelas spoke regarding item 20-0781. Dr. Vincent Gaddis spoke regarding item 20-0710. Erika Garcia spoke regarding item 20-0710. Arjun Nair spoke regarding item 20-0710. Andrew Tripp spoke regarding item 20-0710. Randy Ryder spoke regarding item 20-0710. Jonathan Berning spoke regarding item 20-0781. Luma Webster spoke regarding item 20-0710. City of Aurora Page 2 City Council Meeting Minutes - Final November 24, 2020 CONSENT AGENDA The Consent Agenda and Direct to Council Consent Agenda were read in full. A motion was made by Alderman Donnell and seconded by Alderman Llamas to move item 20-0710 off of the Consent Agenda. Item 20-0710 was moved to Unfinished Business. A motion was made by Alderman Hart-Burns and seconded by Alderman Garza to approve the remaining items on the Consent Agenda and the Direct to Council Consent Agenda. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor. 20-0275 An Ordinance Establishing a Special Use Planned Development, Approving the Fox Valley SP, LLC Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of R-5A Midrise Multiple Family Dwelling District for the property located on the east side of the Fox Valley Mall, west of Route 59, and south of New York Street This Ordinance was approved on the Consent Agenda Enactment No: O20-088 20-0276 A Resolution Approving a Preliminary Plan on Lot 2 of the First Resubdivision of Fox Valley East Region I Unit No. 1 located on the east side of the Fox Valley Mall, west of Route 59, and south of New York Street This Resolution was approved on the Consent Agenda Enactment No: R20-263 20-0529 A Resolution authorizing the amendment of the contract with Microsoft, Inc. awarded in 2018 through the State of Illinois Central Management Services' bid awarded to CDW, Inc in 2015, to allow for the purchase of Microsoft Enterprise M365 security and mobility licenses through Dell, Inc. 1 Dell Way, Round Rock, TX 78664, in the amount of $20,511.84 (also through the State of Illinois Central Management Services bid awarded in 2020). This Resolution was approved on the Consent Agenda Enactment No: R20-264 City of Aurora Page 3 City Council Meeting Minutes - Final November 24, 2020 20-0563 A Resolution to award a contract to HR Green, Inc. in the amount of $39,750.00 to revise the regulatory floodplain map for the area surrounding Mastodon Lake. This Resolution was approved on the Consent Agenda Enactment No: R20-265 20-0564 A Resolution to award a contract to HR Green, Inc. in the amount of $176,350.00 for final engineering and construction observation for the Mastodon Lake Dredging and Shoreline Restoration project. This Resolution was approved on the Consent Agenda Enactment No: R20-266 20-0600 A Resolution approving ATALIAN Midwest, LLC, Eco-Clean Maintenance, Inc., International Cleaning Services, Inc., Smith Maintenance Co., and Total Facilities Maintenance, Inc. as the lowest responsive responsible bidders for contracted janitorial services at various City of Aurora facilities effective January 1, 2021, in an amount not to exceed $114,161.59. This Resolution was approved on the Consent Agenda Enactment No: R20-267 20-0605 An Ordinance Establishing a Special Use Planned Development at 311 S. Evanslawn Avenue to be incorporated under the existing 2018 Aurora University Plan Description This Ordinance was approved on the Consent Agenda Enactment No: O20-089 20-0651 An Ordinance Granting a Special Use Permit for a Social Service Agencies, Charitable Organizations, Health Related Facilities, and similar uses when not operated for pecuniary profit (6630) Use on the Property located at 545, 551 and 557 S. 4th Street This Ordinance was approved on the Consent Agenda Enactment No: O20-090 20-0663 A Resolution to approve Petroleum Traders Inc. and Blu Petroleum LLC as the vendors for the purchase of unleaded and diesel motor fuel for the City of Aurora fleet and backup generators for an additional one (1) year, in an amount not to exceed $1,153,500.00. This Resolution was approved on the Consent Agenda Enactment No: R20-268 City of Aurora Page 4 City Council Meeting Minutes - Final November 24, 2020 20-0671 A Resolution accepting the underground public improvements and maintenance security for Butterfield Phase II, Unit 4B - Lot 401 - 2350 Frieder Ln. This Resolution was approved on the Consent Agenda Enactment No: R20-269 20-0681 A Resolution Authorizing the Lease of City-owned Property with Marie Wilkinson Food Pantry, Inc, for the Continuation of Their Community Garden. This Resolution was approved on the Consent Agenda Enactment No: R20-270 20-0708 A Resolution authorizing the appropriation and expenditure of Motor Fuel Tax (MFT) funds for snow removal operations in 2021, in an amount up to $1,320,000.00. This Resolution was approved on the Consent Agenda Enactment No: R20-271 20-0723 A Resolution Renewing All Fees Pertaining to Chapter 46 of the City of Aurora Code of Ordinances Entitled "Towing Services". This Resolution was approved on the Consent Agenda Enactment No: R20-272 20-0733 A Resolution authorizing Annual Action Plan Substantial Amendment 2020-#3 to modify Project CDBG-2020-10 - 605 District to convert the activity from an economic development activity to a public service activity focusing on youth education in response to the Coronavirus pandemic. This Resolution was approved on the Consent Agenda Enactment No: R20-273 20-0736 A Resolution establishing the maximum number of Class A: Package Sales (Full Liquor) licenses (unofficially related to the application from Prisco's Fine Foods, Inc. d/b/a Prisco's Family Market located at 1108 Prairie Street, Aurora, Illinois 60506). This Resolution was approved on the Consent Agenda Enactment No: R20-274 City of Aurora Page 5 City Council Meeting Minutes - Final November 24, 2020 20-0742 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998 for the 2020 Citywide Pavement Patching for Water and Sewer Maintenance Project. This Resolution was approved on the Consent Agenda Enactment No: R20-275 DIRECT TO COUNCIL CONSENT AGENDA 20-0223 A Resolution Accepting the Dedication of an Easement at 2000 Liberty Street. This Resolution was approved on the Direct to Council Consent Agenda Enactment No: R20-276 20-0224 A Resolution Accepting the Dedication of an Easement at 1952 Liberty Street. This Resolution was approved on the Direct to Council Consent Agenda Enactment No: R20-277 20-0225 A Resolution Accepting the Dedication of an Easement at 1948 Liberty Street. This Resolution was approved on the Direct to Council Consent Agenda Enactment No: R20-278 20-0281 A Resolution Accepting the Dedication of an Easement at 2170 East New York Street This Resolution was approved on the Direct to Council Consent Agenda Enactment No: R20-279 20-0762 Approval of the Minutes of the Tuesday, November 10, 2020 City Council Meeting. The Minutes were approved and filed on the Direct to Council Consent Agenda. City of Aurora Page 6 City Council Meeting Minutes - Final November 24, 2020 UNFINISHED BUSINESS 20-0724 A Resolution to authorize agreements with CY LLC dba 180 Engineering, Gov Temps USA, LLC, Stivers Services, LLC and Nexus Employment Solution Plus Inc. to provide staffing for temporary and contracted positions. A motion was made by Alderman Garza and seconded by Alderman O'Connor to approve this item as presented. The motion carried by the following vote: Aye: 11 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Nay: 1- Alderman Llamas Enactment No: R20-280 20-0710 An Ordinance creating a civilian review board to review matters involving the police department. Alex Alexandrou, Chief Management Officer and Chief of Staff - City of Aurora, responded to questions regarding this item. Clayton Muhammad - City of Aurora, responded to questions regarding this item. A motion was made by Alderman Donnell and seconded by Alderman Llamas to remove this item from the Consent Agenda. This item was moved to Unfinished Business. A motion was made by Alderman Mesiacos and seconded by Alderman Smith to approve this item as presented on Unfinished Business. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: O20-091 NEW BUSINESS 20-0781 A Resolution authorizing and directing the Rules, Administration, and Procedures Committee to investigate and make recommendations as to the need for the regulation of the sale of pets at retail locations within the City. Rick Veenstra, Corporation Counsel - City of Aurora, responded to questions regarding this item. A motion was made by Alderman Garza and seconded by Alderman Franco to approve this item as presented. The motion carried by the following vote: City of Aurora Page 7 City Council Meeting Minutes - Final November 24, 2020 Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Enactment No: R20-281 REPORT 20-0791 Treasurer's Report - October 2020. Marty Lyons, Chief Financial Officer - City of Aurora, presented a COVID-19 Financial Contingency Planning Update. This Reports was accepted and filed APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 20-0792 Bill Summary and Large Bill List A motion was made by Alderman Garza and seconded by Alderman Franco to approve and pay the bills. The motion passed by the following vote: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor CLOSED SESSION There was no need for a Closed Session at this meeting. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Jenkins. The motion carried by the following vote and the meeting was adjourned at 7:17 p.m.: Aye: 12 - Alderman Llamas, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Smith, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor Submitted by: ___________________________________________________ Jennifer Stallings - City Clerk City of Aurora Page 8 City Council Meeting Minutes - Final November 24, 2020 Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9