City Council

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday November 08, 2022 6:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Pro Tem Franco called the meeting to order at 6:04 p.m. and the roll was called. Present: 12 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman and Alderman Sherman Jenkins Absent: 1 - Mayor Richard Irvin PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Scout Pack 643 - Faith Lutheran Church. INVOCATION The Invocation was presented by Alderwoman Hart-Burns. APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to appoint a Sergeant-At-Arms for this meeting. The motion carried by voice vote and Officer Sullivan served as Sergeant-At-Arms for this meeting. City of Aurora Page 1 City Council Meeting Minutes - Final November 8, 2022 MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS The Mayor's Award of Service was presented to the Members and Leaders of Pack 643. Representatives from the Fox Valley Marines presented regarding their 2022 15th Annual Golf Outing and presented the following not-for-profit organizations with donations: Marie WIlkinson Food Pantry, the Aurora Area Interfaith Food Pantry, Between Friends in Sugar Grove, and Loaves and Fishes Food Pantry. MAYORAL APPOINTMENTS 22-0796 A Resolution Appointing three inaugural members: Zachary Bishop, Paulene Spika and Frederick Yanos for a three-year term to the Aurora LGBTQ Advisory Board. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Saville to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Enactment No: R22-318 22-0797 A Resolution Appointing the three inaugural members: Adam Pauley, Michael Vargas and Briana Moss for a two-year term to the Aurora LGBTQ Advisory Board. A motion was made by Alderman Woerman and seconded by Alderwoman Hart-Burns to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Enactment No: R22-319 22-0798 A Resolution Appointing the three inaugural members: Ivan Quinones, Sean Li, and Brittney Borowicz-Keller for a one-year term to the Aurora LGBTQ Advisory Board. A motion was made by Alderman Saville and seconded by Alderwoman Hart-Burns to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins City of Aurora Page 2 City Council Meeting Minutes - Final November 8, 2022 Enactment No: R22-320 22-0836 A Resolution approving the appointment of Zoe Williams to the Aurora Youth Council. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Enactment No: R22-321 PUBLIC COMMENT The City Clerk read the Rules of Public Comment. The following individuals presented public comment to the City Council: 1. Adam Pauley spoke regarding the LGBTQ Advisory Board. 2. Ever Vazquez spoke regarding privacy rights on private property. CONSENT AGENDA After the City Clerk read the Consent and Direct to Council Consent Agendas in full, Alderman Llamas requested that item 22-0868 be removed from the Consent Agenda and placed on Unfinished Business as Alderman Llamas planned to recuse himself from discussion and vote on that item. Item 22-0868 was removed from the Consent Agenda and placed on Unfinished Business. After the removal of item 22-0868, a motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve the Consent Agenda and the Direct to Council Consent Agenda. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman and Alderman Jenkins 22-0758 A Resolution authorizing a contract with Fehr Graham in the amount of $195,000 for the 2023 and 2024 citywide overlay manhole inspections. This Resolution was approved on the Consent Agenda. Enactment No: R22-322 City of Aurora Page 3 City Council Meeting Minutes - Final November 8, 2022 22-0781 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Edwin Hancock Engineering Co. in the not to exceed amount of $79,584.00, and the appropriation of $444,272.00 of MFT Funds for the Montgomery Road Resurfacing Project. This Resolution was approved on the Consent Agenda. Enactment No: R22-323 22-0782 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $102,814.00, and the appropriation of $430,814.00 of MFT Funds for the Liberty Street Resurfacing Project. This Resolution was approved on the Consent Agenda. Enactment No: R22-324 22-0799 A Resolution authorizing the appropriation and expenditure of MFT funds for snow removal operations in 2023 in an amount up to $2,759,600.00. This Resolution was approved on the Consent Agenda. Enactment No: R22-325 22-0803 A Resolution authorizing the supplement appropriation and expenditure of MFT funds for snow removal operations in 2022 in an amount up to $180,000.00. This Resolution was approved on the Consent Agenda. Enactment No: R22-326 22-0811 A Resolution to accept agreement number 823029 between the State of Illinois, Illinois Criminal Justice Information Authority (ICJIA) & the City of Aurora for a Youth Violence Prevention Program Grant for the Youth Services Division. This Resolution was approved on the Consent Agenda. Enactment No: R22-327 22-0817 A Resolution authorizing the purchase of a subscription for Legislative Management and FOIA Management software from Granicus, Inc., Denver, CO, for three years for a total award of $242,365.26.. This Resolution was approved on the Consent Agenda. Enactment No: R22-328 City of Aurora Page 4 City Council Meeting Minutes - Final November 8, 2022 22-0828 A Resolution authorizing the engagement of Sikich LLP to conduct the audit of all funds and accounts of the City for the fiscal years ending December 31, 2022, 2023, 2024, 2025, and 2026. This Resolution was approved on the Consent Agenda. Enactment No: R22-329 22-0838 A Resolution authorizing the execution of labor agreement between the City of Aurora and Fire Local 99 from January 1, 2022 to December 31, 2025. This Resolution was approved on the Consent Agenda. Enactment No: R22-330 22-0840 A Resolution authorizing the Director of Purchasing to execute an amendment to the agreement with HR Green for engineering services related to the Broadway Avenue Improvement Project in the amount of $295,330.48. This Resolution was approved on the Consent Agenda. Enactment No: R22-331 22-0845 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. This Resolution was approved on the Consent Agenda. Enactment No: R22-332 22-0848 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Services Agreement Supplement #2 in the amount of $22,733.59 with HR Green, Inc for the Paramount Riverwalk Promenade Project Phase II Engineering. This Resolution was approved on the Consent Agenda. Enactment No: R22-333 22-0863 A Resolution Authorizing an Agreement with Roger C. Marquardt & Co. for the Government Affairs Consulting Services of Scott Marquardt. This Resolution was approved on the Consent Agenda. Enactment No: R22-334 City of Aurora Page 5 City Council Meeting Minutes - Final November 8, 2022 22-0864 A Resolution authorizing the annual maintenance renewal for VMware Server software (VMware) used by the City of Aurora through CDW Government, Inc., Vernon Hills IL in the amount of $55,104.58. This Resolution was approved on the Consent Agenda. Enactment No: R22-335 22-0865 A Resolution authorizing purchase of ArcGIS 3D Analyst software from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the amount of $2,500.00 as an additional product of Arc Geographic Information System (ArcGIS). This Resolution was approved on the Consent Agenda. Enactment No: R22-336 22-0867 A Resolution approving the purchase of bulk rock salt in the amount of $69.59 per ton from Morton Salt Inc., Chicago, IL, for the Division of Street Maintenance under the State of Illinois Joint Purchasing Agreement Bid for the 2022-2023 winter season. This Resolution was approved on the Consent Agenda. Enactment No: R22-337 DIRECT TO COUNCIL CONSENT AGENDA 22-0884 Approval of the Minutes of the Tuesday, October 25, 2022, City Council Meeting. The Minutes were approved and filed as presented on the Direct to Council Consent Agenda. 22-0885 A Resolution Accepting the Dedication of an Easement Located on the Lots North of 841 North Russell Avenue. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R22-338 22-0887 A Resolution Accepting the Dedication of an Easement on the Property Located at 900 North Russell Avenue. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R22-339 22-0901 A Resolution accepting the improvements and maintenance security for Taco Bell, 1504 Mesa Ln. This Resolution was approved on the Direct to Council Consent Agenda. City of Aurora Page 6 City Council Meeting Minutes - Final November 8, 2022 Enactment No: R22-340 22-0902 A Resolution accepting the improvements and waiving the maintenance security for New Gas Station, 407 S. Lake St. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R22-341 22-0903 A Resolution accepting the improvements and maintenance security for Arbor West, 1240 Nantucket Rd. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R22-342 22-0904 A Resolution approving reduction No. 1 for West Aurora Plaza Resubdivision, 2131 W Galena Bl. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R22-343 UNFINISHED BUSINESS 22-0868 A Resolution authorizing the Chief Financial Officer/City Treasurer to disburse payments to eligible businesses recommended for award as part of the City’s Re-Start Retention Grant program to address business losses as a result of the COVID-19 pandemic. This item was removed from the Consent Agenda to Unfinished Business at the request of Alderman Llamas. Alderman Llamas left Council Chambers and did not participate in discussion or vote on this item. Alderman Llamas returned to Council Chambers after the vote on this item. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Saville to approve this item. The motion carried by the following vote: Aye: 11 - Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Recused: 1 - Alderman Llamas Enactment No: R22-344 NEW BUSINESS A motion was made by Alderwoman Hart-Burns and seconded by Alderman Saville to suspend the rules to consider items of New Business. The motion carried by the following vote: City of Aurora Page 7 City Council Meeting Minutes - Final November 8, 2022 Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman and Alderman Jenkins 22-0908 A Resolution approving the appointment of Patrick J. Collins as an Assistant Corporation Counsel. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Saville to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman and Alderman Jenkins Enactment No: R22-345 REPORT 22-0909 Corporate Funds Investment Report - Third Quarter 2022. Chris Minick, Chief Financial Officer and City Treasurer - City of Aurora, presented regarding this item. The Corporate Funds Investment Report was accepted and filed. 22-0910 Treasurer's Report - September 2022 Chris Minick, Chief Financial Officer and City Treasurer - City of Aurora, presented regarding this item. The Treasurer's Report was accepted and filed. APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 22-0911 Bill Summary and Large Bill List. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and pay the bills. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman and Alderman Jenkins CLOSED SESSION There was no need for a Closed Session at this meeting. City of Aurora Page 8 City Council Meeting Minutes - Final November 8, 2022 ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 6:53 p.m. Submitted by: _____________________________________________ Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9