City Council

City Hall - 2nd Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday February 28, 2023 6:00 PM Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Please call the City Clerk's Office at (630) 256-3070 with questions. ROLL CALL Mayor Irvin called the meeting to order at 6:02 p.m. and the roll was called. Present: 13 - Alderman Emmanuel Llamas, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderwoman Scheketa Hart-Burns, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman Ron Woerman, Alderman Sherman Jenkins and Mayor Richard Irvin APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to appoint a Sergeant-at-Arms for this meeting. The motion carried by voice vote and Officer Sullivan served as Sergeant-at-Arms for this meeting. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Ethan Burleigh of Metea Valley High School. INVOCATION The Invocation was led by Katrina Boatright, City of Aurora Senior and Disability Services Coordinator. City of Aurora Page 1 City Council Meeting Minutes - Final February 28, 2023 MAYOR'S OFFICE OF COMMUNITY AFFAIRS PRESENTATIONS In recognition of Respect Week - Illinois 2023, Mayor Irvin presented the Mayor's Award of Excellence to the following organizations and schools who partnered with the City of Aurora to spread the message of Respect Week in Aurora: 1. School District 204 - Metea Valley High School 2. School District 131 - East Aurora High School 3. School District 129 - West Aurora High School 4. The Alive Center 5. Fox Valley Special Recreation Association 6. Association for Individual Development 7. Special Olympics Illinois Mayor Irvin presented a Mayoral Proclamation proclaiming February 27 - March 3, 2023 as Respect Week 2023 in Aurora. MAYORAL APPOINTMENTS 23-0097 A Resolution approving the appointment of Giancarlo Ortega to the Aurora Youth Council. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Enactment No: R23-041 23-0098 A Resolution approving the appointment of Joseph Cordogan to the Aurora Airport Advisory Board. A motion was made by Alderwoman Hart-Burns and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins Enactment No: R23-042 City of Aurora Page 2 City Council Meeting Minutes - Final February 28, 2023 PUBLIC COMMENT The City Clerk read the Rules of Public Comment and the following individuals presented comment to the City Council regarding the proposed changes to the food truck ordinance: 1. Fernando Martinez 2. Carlos Martinez 3. Raul Sanchez 4. Leo Ortega 5. Karina Garcia 6. Terri Jeffries CONSENT AGENDA Mayor Irvin stated that item 23-0114 addresses the Redevelopment Plan/Project and Eligibility Study for the proposed River Vine TIF District and that the documents will be available in the City Clerk's Office for public review. The City Clerk read the Consent Agenda and the Direct to Council Consent Agendas in full. A motion was made by Alderwoman Garza and seconded by Alderman Franco to approve the items as presented. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman, Alderman Jenkins 22-0783 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with HR Green, Inc. in the not to exceed amount of $855,739.00, and the appropriation of $2,419,167.00 of REBUILD Illinois Bond Funds for the Indian Trail Road Reconstruction and High Street Intersection Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-043 22-1066 An Ordinance Authorizing the Execution of a Second Amendment to the Boundary Agreement with the Village of Oswego. This Ordinance was approved on the Consent Agenda. Enactment No: O23-012 23-0016 An Ordinance amending Chapter 6 Section 6-2 and Section 6-10 of the Code of Ordinances pertaining to the BYOB Endorsement. This Ordinance was approved on the Consent Agenda. Enactment No: O23-013 City of Aurora Page 3 City Council Meeting Minutes - Final February 28, 2023 23-0024 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 3 Construction Engineering Services Agreement with Thomas Engineering Group in the not to exceed amount of $72,064.00, and the appropriation of $261,772.50 of MFT Funds for the Edgelawn Drive Resurfacing Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-044 23-0071 A Resolution authorizing the City to accept a $10,000 grant from the Cities for Financial Empowerment Fund for the Aurora Financial Empowerment Center's Supervitamin Effect workforce research study. This Resolution was approved on the Consent Agenda. Enactment No: R23-045 23-0072 A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Agreement with WBK Engineering, LLC in the not to exceed amount of $151,796.00, and the appropriation of $151,796.00 of MFT Funds for the New York Street Corridor Safety Improvement Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-046 23-0073 A Resolution authorizing the execution of a Phase 1 and Phase 2 Design Engineering Agreement with Thomas Engineering Group, LLC in the amount not to exceed $142,055.00, and the appropriation of $142,055.00 of MFT Funds for the Indian Trail Resurfacing (Highland to Route 31) Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-047 23-0074 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Strand Associates, Inc. in the amount not to exceed $243,520.00, and the appropriation of $243,520.00 of MFT Funds for the Liberty Street Reconstruction / Resurfacing Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-048 City of Aurora Page 4 City Council Meeting Minutes - Final February 28, 2023 23-0075 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Kimley-Horn Associates, Inc. in the amount not to exceed $304,337.00, and the appropriation of $304,337.00 of MFT Funds for the Indian Trail Signal - Ohio to Pennsbury Project. This Resolution was approved on the Consent Agenda Enactment No: R23-049 23-0076 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Stanley Consultants, Inc. in the amount not to exceed $371,344.00, and the appropriation of $371,344.00 of MFT Funds for the Farnsworth Signal - I-88 to Sheffer Road Project. This Resolution was approved on the Consent Agenda Enactment No: R23-050 23-0077 A Resolution authorizing the execution of a Phase 1 Preliminary Engineering Agreement with Crawford, Murphy, and Tilly, Inc. in the amount not to exceed $251,869.00, and the appropriation of $251,869.00 of MFT Funds for the Mitchell Road at Sullivan Road Intersection Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-051 23-0078 A Resolution approving a professional services agreement with HR Green, Inc in the amount of $470,770.25 for the Farnsworth Avenue Improvements Phase 1- Preliminary Engineering. This Resolution was approved on the Consent Agenda. Enactment No: R23-052 23-0079 A Resolution authorizing the execution of a Phase 3 Construction Engineering Supplement #1 with HR Green, Inc. in the amount of $175,903.00 for the East New York Street - Segment III (Farnsworth Avenue to Welsh Drive) Project. This Resolution was approved on the Consent Agenda. Enactment No: R23-053 23-0084 A Resolution authorizing the purchase of Three (3) 2024 Wheeled Coach Ford F-550 4x4 gas type 1 ambulances from Fire Service Inc. St. John Indiana in the amount of $1,465,423. This Resolution was approved on the Consent Agenda. Enactment No: R23-054 City of Aurora Page 5 City Council Meeting Minutes - Final February 28, 2023 23-0085 A Resolution authorizing the purchase of one (1) replacement and two (2) additional vehicles for the City of Aurora Fleet from Altec Industries Inc. through Sourcewell, for $443,571.00. This Resolution was approved on the Consent Agenda. Enactment No: R23-055 23-0092 A Resolution authorizing the City to enter into a Highway Authority Agreement (and associated supplements) with Paul and Bill's Service Center, Inc. for property located at 300 West Galena Boulevard. This Resolution was approved on the Consent Agenda. Enactment No: R23-056 23-0094 A Resolution to award the Indian Trail West Water Main Replacement project located in Ward 5 to Gerardi Sewer & Water Co., 1785 West Armitage Ct., Addison, Illinois 60101 in the bid amount of one million, two-hundred sixty-three thousand, six hundred thirty-nine Dollars and seventy-five Cents ($1,263,639.75). This Resolution was approved on the Consent Agenda. Enactment No: R23-057 23-0099 A Resolution authorizing the Director of Purchasing to enter into an agreement with Schroeder Asphalt Services, Inc., P.O. Box 831, Huntley, IL 60142 in the amount of $738,400.00 for the 2023 Citywide Pavement Patching for Water and Sewer Maintenance. This Resolution was approved on the Consent Agenda. Enactment No: R23-058 23-0101 A Resolution authorizing the Director of Purchasing to enter into an agreement with AWF, Inc. (dba Aurora Wiring & Fixture Company), PO Box 1268, Aurora, IL 60507 in the amount of $167,500.00 for the DSC Emergency Generator Installation This Resolution was approved on the Consent Agenda. Enactment No: R23-059 23-0102 A Resolution authorizing the execution of real estate contracts to purchase properties and appropriating REBUILD Illinois Bond Funds required for the Indian Trail Road Reconstruction and High Street Intersection Project in the amount of $224,700.00. This Resolution was approved on the Consent Agenda. Enactment No: R23-060 City of Aurora Page 6 City Council Meeting Minutes - Final February 28, 2023 23-0109 A Resolution Approving of Third-Party Administrative Services for Cities in Schools to administer the 2023 Summer Programs in the amount not to exceed $184,400.00 for the Youth Services Subdivision. This Resolution was approved on the Consent Agenda. Enactment No: R23-061 23-0110 A Resolution authorizing the City to accept a $20,000 grant from AgeGuide Northeastern Illinois for assistance in the creation of a supplemental transportation program in the Seniors and Disabilities Services Division. This Resolution was approved on the Consent Agenda. Enactment No: R23-062 23-0112 An Ordinance Amending Article 44-XVI of the Municipal Code of the City of Aurora: Municipal Cannabis Retailer's Occupation Tax; Section 44-420 (a) Tax Imposed; Rate This Ordinance was approved on the Consent Agenda. Enactment No: O23-014 23-0113 A Resolution to approve the purchase of eight Toshiba multi-function copiers and quarterly maintenance from KKC Imaging Systems of Aurora, Illinois through the Sourcewell Cooperative Contract. This Resolution was approved on the Consent Agenda. Enactment No: R23-063 23-0114 Introduce announcement of the availability of the Eligibility Study and Report, and the Redevelopment Plan and Project for the proposed River Vine TIF District. This item was accepted and filed. 23-0116 An Ordinance Authorizing the Execution of an amendment to the intergovernmental agreement between the City of Aurora and the County of Kane regarding access and improvements to Orchard Road from the I-88 Westbound access ramp to Jericho Road. This Ordinance was approved on the Consent Agenda. Enactment No: O23-015 City of Aurora Page 7 City Council Meeting Minutes - Final February 28, 2023 23-0126 A Resolution authorizing Development Agreement with CL Real Estate Development, LLC/CL Enterprises, LLC for the purposes of facilitating the sale and redevelopment of the vacant Vargas (former Culture Stock) Building, located at 43 E Galena Boulevard, between Broadway and Stolp on Galena, adjacent to the City owned Hogan building at 51 east Galena. Alex Alexandrou, Chief Management Officer - City of Aurora, spoke and responded to questions regarding this item. This Resolution was approved on the Consent Agenda. Enactment No: R23-064 DIRECT TO COUNCIL CONSENT AGENDA 23-0165 Approval of the Minutes of the Tuesday, February 14, 2023, City Council Meeting. The Minutes were approved and filed. 23-0160 A Resolution approving reduction No. 1 for Liberty Meadows, Wolverine Dr. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R23-065 UNFINISHED BUSINESS There were no items of Unfinished Business. NEW BUSINESS There were no items of New Business. REPORT 23-0174 Treasurer's Report - January 2023. Chris Minick, Chief Financial Officer - City of Aurora, presented regarding this item. This Report was accepted and filed. City of Aurora Page 8 City Council Meeting Minutes - Final February 28, 2023 APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 23-0181 Bill Summary and Large Bill List. A motion was made by Alderwoman Hart-Burns and seconded by Alderwoman Garza to approve and pay the bills. The motion carried by the following vote: Aye: 12 - Alderman Llamas, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderwoman Hart-Burns, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Woerman and Alderman Jenkins CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderwoman Hart-Burns and seconded by Alderman Jenkins to adjourn the meeting. The motion carried by voice vote and the meeting adjourned at 7:04 p.m. Submitted by: _______________________________________Jennifer Stallings, City Clerk Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at cityclerk@aurora-il.org. Every effort will be made to allow for meeting participation. City of Aurora Page 9