City Council

City Hall - Second Floor City of Aurora Council Chambers 44 East Downer Place Aurora, IL City Council Meeting Minutes - Final Tuesday December 17, 2024 5:00 PM ***THIS CITY COUNCIL MEETING WILL BE HELD IMMEDIATELY UPON THE ADJOURNMENT OF THE 5:00 PM COMMITTEE OF THE WHOLE MEETING*** *MEETING RESCHEDULED FROM DECEMBER 24, 2024* Members of the public wishing to provide public comment for this meeting must be physically present at the meeting and registered to speak prior to the meeting being called to order. Call the City Clerk's Office at (630) 256-3070 with questions. Please refer to the last page of this agenda for information regarding translation & reasonable accommodation requests. ROLL CALL Mayor Irvin called the meeting to order at 6:23 p.m. and the roll was called. Present: 13 - Alderman Daniel Barreiro, Alderwoman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Brandon Tolliver, Alderwoman Patty Smith, Alderman Edward Bugg, Alderwoman Shweta Baid, Alderman John Laesch, Alderman Ron Woerman and Mayor Richard Irvin APPOINTMENT OF SERGEANT-AT-ARMS A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to appoint a Sergeant-at-Arms for this meeting. The motion carried by voice vote and Officer Dispensa served as Sergeant-at-Arms for this meeting. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Irvin. INVOCATION The Invocation was presented by Alderman Bugg. PUBLIC COMMENT There were no members of the public present and wishing to present public comment to the City Council. City of Aurora Page 1 City Council Meeting Minutes - Final December 17, 2024 CONSENT AGENDA The City Clerk read the Consent and Direct to Council Consent Agendas in full. A motion was made by Alderwoman Smith and seconded by Alderman Laesch to approve the Consent and Direct to Council Consent Agendas in full. The motion carried by the following vote: Aye: 12 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman 24-0870 A Resolution authorizing a one-year extension of an agreement with Marquardt & Humes for the governmental affairs consulting services of Scott Marquardt and John "Chip" Humes. This Resolution was approved on the Consent Agenda. Enactment No: R24-407 24-0904 An Ordinance amending Chapter 49 of the Code of Ordinances, City of Aurora, by modifying the zoning map attached thereto to rezone the vacant property located at 801 Claim St from M-2 Manufacturing District - General to R-3 One Family Dwelling District This Ordinance was approved on the Consent Agenda. Enactment No: O24-095 24-0905 A Resolution Approving the Final Plat for Claim Street Subdivision on vacant land located at 801 Claim Street This Resolution was approved on the Consent Agenda. Enactment No: R24-408 24-0909 A Resolution authorizing the City to accept a grant award of $48,766.90 from the FY25 Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP). This Resolution was approved on the Consent Agenda. Enactment No: R24-409 24-0910 A Resolution authorizing the acceptance of the low bid from Lite Construction Inc. for the renovation of the fourth (4th) floor of City Hall for $659,674.00 with a ten percent (10%) project contingency of $65,964.00. This Resolution was approved on the Consent Agenda. Enactment No: R24-410 City of Aurora Page 2 City Council Meeting Minutes - Final December 17, 2024 24-0929 A Resolution authorizing the purchase of three replacement fleet vehicles from Currie Motors for $134,529.00. This Resolution was approved on the Consent Agenda. Enactment No: R24-411 24-0934 A Resolution Authorizing Trotsky Investigative Polygraph, Inc. as the Provider for Services of Pre-employment Polygraph Assessments through December 31, 2024. This Resolution was approved on the Consent Agenda. Enactment No: R24-412 24-0935 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Pay Plans for Employees In The Executive Pay Plan. This Resolution was approved on the Consent Agenda. Enactment No: R24-413 24-0936 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Pay Plans for Employees In the Non-Exempt Pay Plan. This Resolution was approved on the Consent Agenda. Enactment No: R24-414 24-0937 A Resolution authorizing a one-year extension of an agreement with Vision M.A.I., LLC for the governmental affairs consulting services of Bukola Bello. This Resolution was approved on the Consent Agenda. Enactment No: R24-415 24-0944 A Resolution Authorizing Purchase of Property/Boiler Machinery, Fine Arts, Cyber and Excess Cyber Liability, Crime, Special Events Liability, Drone Liability, General Liability/Law Enforcement/Auto Liability, Excess Liability, Excess Workers Compensation, and Liquor Liability insurance policies for the period of December 31, 2024, through December 31, 2025. This Resolution was approved on the Consent Agenda. Enactment No: R24-416 City of Aurora Page 3 City Council Meeting Minutes - Final December 17, 2024 24-0947 A Resolution establishing the maximum number of Class B: On-Site Consumption liquor licenses (unofficially related to the application from Reynoso Enterprises Corp. at 470 Hinman St., Aurora). [Ward 3] This Resolution was approved on the Consent Agenda. Enactment No: R24-417 24-0948 A Resolution authorizing the Director of Purchasing to enter into a new contractual agreement for The Neighbor Project (TNP) to continue as a service partner to the Aurora Financial Empowerment Center (FEC) through December 2025 and to allocate $201,845.04 of budgeted funds for The Neighbor Project (TNP), with up to two (2) one (1) year extensions for a total not to exceed amount of $623,882.83. This Resolution was approved on the Consent Agenda. Enactment No: R24-418 24-0949 A Resolution Establishing 2025 Golf Cart Rates at Phillips Park Golf Course. This Resolution was approved on the Consent Agenda. Enactment No: R24-419 24-0951 An Ordinance Annexing Property located at 1115 S State Street to the City of Aurora, pursuant to a Water Service Agreement This Ordinance was approved on the Consent Agenda. Enactment No: O24-096 24-0952 An Ordinance Annexing Property located at 1379 Church Road to the City of Aurora, pursuant to a Water Service Agreement This Ordinance was approved on the Consent Agenda. Enactment No: O24-097 24-0955 An Ordinance Annexing Property located at 865 Schomer Road to the City of Aurora, pursuant to a Water Service Agreement (City of Aurora - 24-0955 / AU11/1-24.479-A - TV - Ward 1) This Ordinance was approved on the Consent Agenda. Enactment No: O24-098 City of Aurora Page 4 City Council Meeting Minutes - Final December 17, 2024 24-0956 An Ordinance Annexing Property located at 1102 Rathbone Avenue to the City of Aurora, pursuant to a Water Service Agreement (City of Aurora - 24-0956 / AU29/2-24.480-A - TV - Ward 4) This Ordinance was approved on the Consent Agenda. Enactment No: O24-099 24-0963 A Resolution authorizing a five-year agreement with Creative Planning Retirement Services at a total cost of $325,000 to perform 457(b) fiduciary and consulting services for the City's deferred compensation plans. This Resolution was approved on the Consent Agenda. Enactment No: R24-420 24-0965 A Resolution Authorizing the Execution of a License Agreement with 7 SOUTH, LLC for the use of a portion of Skinny Park for Outdoor Dining and Access to Support a Restaurant at 7 South Broadway. This Resolution was approved on the Consent Agenda. Enactment No: R24-421 DIRECT TO COUNCIL CONSENT AGENDA 24-0967 A Resolution Concerning the Review of "Closed" Executive Session Meeting Minutes. This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-422 24-0976 A Resolution Accepting the Dedication of City Easements for Lot 1 of West Aurora Plaza Subdivision, located at 1999 and 1977 West Galena Boulevard This Resolution was approved on the Direct to Council Consent Agenda. Enactment No: R24-423 24-0989 Approval of the Minutes of the Tuesday, December 10, 2024, City Council Meeting. The minutes were approved and filed on the Direct to Council Consent Agenda. City of Aurora Page 5 City Council Meeting Minutes - Final December 17, 2024 UNFINISHED BUSINESS 24-0924 An Ordinance Approving an Amendment to the Plan Description for the USAA Planned Development District, being a portion of Lot 1A of the Resubdivision of Lot One in Orchard Road Subdivision, located at 1380 N. Orchard Road and 1444 N. Orchard Road A motion was made by Alderwoman Smith and seconded by Alderman Saville to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: O24-100 24-0925 A Resolution Approving a Revision to the Preliminary Plat for Lot 1A of the Resubdivision of Lot One of Orchard Road Subdivision and establishing Springs at Aurora Subdivision located at 1380 N. Orchard Road and 1444 N. Orchard Road A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: R24-424 24-0926 A Resolution Approving a Preliminary Plan for Springs at Aurora Subdivision on property located at 1380 N. Orchard Road and 1444 N. Orchard Road A motion was made by Alderwoman Smith and seconded by Alderman Franco to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: R24-425 City of Aurora Page 6 City Council Meeting Minutes - Final December 17, 2024 24-0964 An Ordinance providing for the issue of not to exceed $40,000,000 of General Obligation Bonds of the City for the purpose of financing certain capital improvements, providing for the levy of taxes to pay the Bonds and authorizing the sale of the Bonds to the purchaser thereof. Chris Minick, Chief Financial Officer - City of Aurora, responded to questions. A motion was made by Alderwoman Smith and seconded by Alderwoman Garza to approve this item. The motion carried by the following vote: Aye: 11 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 1- Alderman Laesch Enactment No: O24-101 24-0968 A Resolution authorizing the execution a five year health services agreement with Marathon Health, LLC for the Establishment of a Near Site Clinic in the City. Larry Morrisey, Marathon Health - presented. Mike Baker, Health Insurance Consultant from Assured Partners - presented. Alex Alexandrou, Chief Management Officer - City of Aurora, presented. Chris Minick, Chief Financial Officer - City of Aurora, presented. Alderman Woerman recused himself from discussion and vote on this item and left the City Council Chambers during presentation and vote. A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to approve this item. The motion carried by the following vote and Alderman Woerman returned to the City Council Chambers after the vote: Aye: 10 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg and Alderwoman Baid Nay: 1- Alderman Laesch Enactment No: R24-426 City of Aurora Page 7 City Council Meeting Minutes - Final December 17, 2024 24-0973 A Resolution authorizing a contract extension to F.H. Paschen, S.N. Nielsen & Associates, LLC of Chicago, IL for Job Order Contracting Vendor Services (JOC) with the City of Aurora. Leo Wright, Sr. Vice President of FH Paschen responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. Jolene Coulter, Director of Purchasing - City of Aurora, responded to questions. A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to approve this item. The motion carried by the following vote: Aye: 10 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderwoman Baid and Alderman Woerman Nay: 2- Alderman Bugg and Alderman Laesch Enactment No: R24-427 City of Aurora Page 8 City Council Meeting Minutes - Final December 17, 2024 24-0975 A Resolution authorizing the execution of an Agreement with BRT Outdoor, LLC, an Illinois limited liability company, to install digital video display multiple message signs in accordance with the terms and conditions hereinafter set forth, that would be available to the City at no charge for its use and benefit in lieu of rent payments. Trevor Dick, Asst. Dir. of MOED - City of Aurora, presented and responded to questions. Representatives of BRT Outdoor, LLC, presented and responded to questions. Tracey Vacek, Senior Planner - City of Aurora, responded to questions. Alex Alexandrou, Chief Management Officer - City of Aurora, responded to questions. Mayor Irvin recused himself from discussion and participation in the vote on this item and left the City Council Chambers during presentation, discussion and vote. Mayor Pro Tem Saville presided over the meeting until the conclusion of the discussion and vote of this item. A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to approve this item and discussion was held. Alderwoman Smith subsequently withdrew her motion to approve this item. A first motion to amend was made by Alderman Bugg and seconded by Alderman Laesch to amend the language of the proposed Resolution that the Committee of the Whole and City Council review and provide consent for the location of signs if locations other than the airport are proposed by Mayor Irvin. The motion to amend failed by the following tie vote with no tie-breaking vote present: Aye: 6 - Alderman Barreiro, Alderman Mesiacos, Alderman Saville, Alderman Bugg, Alderwoman Baid and Alderman Laesch Nay: 6 - Alderwoman Garza, Alderman Donnell, Alderman Franco, Alderman Tolliver, Alderwoman Smith and Alderman Woerman A second motion to amend was made by Alderman Bugg and seconded by Alderman Tolliver to amend the language of the proposed Resolution to state that proposed sign locations subject to this agreement are to be presented to the Building, Zoning & Economic Development Committee as a final plan for location only and then be appealable to the City Council if the final plan is appealed by a member of Council. The motion carried by the following vote: Aye: 7 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Bugg and Alderwoman Baid Nay: 5 - Alderman Franco, Alderman Tolliver, Alderwoman Smith, Alderman Laesch and Alderman Woerman A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to approve this item as amended. The motion carried by the following vote and Mayor Irvin returned to the City Council Chambers after the vote: Aye: 9- Alderman Barreiro, Alderwoman Garza, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid and Alderman Woerman Nay: 3- Alderman Mesiacos, Alderman Donnell and Alderman Laesch Enactment No: R24-428 City of Aurora Page 9 City Council Meeting Minutes - Final December 17, 2024 APPROVAL OF THE BILL SUMMARY AND LARGE BILL LIST 24-0992 Bill Summary and Large Bill List. A motion was made by Alderwoman Smith and seconded by Alderman Tolliver to approve and pay the bills. The motion carried by the following vote: Aye: 12 - Alderman Barreiro, Alderwoman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Tolliver, Alderwoman Smith, Alderman Bugg, Alderwoman Baid, Alderman Laesch and Alderman Woerman CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Franco and seconded by Alderwoman Smith to adjourn this meeting. The motion carried by voice vote and the meeting adjourned at 8:41 p.m. Submitted by: ______________________________________ Jennifer Stallings, City Clerk Any individual requiring language translation and/or disability requesting a reasonable accommodation in order to participate in a public meeting should contact the City Clerk’s Office at least 48 hours in advance of the scheduled meeting. The City Clerk’s Office can be reached in person at 44 E. Downer Place, Aurora Illinois, via telephone at 630-256-3070, or via e-mail at CityClerk@aurora.il.us. Every effort will be made to allow for meeting participation. Cualquier persona que requiera traducción de idiomas y/o tenga una discapacidad y solicite una adaptación razonable para poder participar en una junta pública, debe comunicarse con la Oficina de la Secretaría Municipal al menos 48 horas antes de la junta programada. Puede comunicarse con la Oficina de la Secretaría Municipal en persona en 44 E. Downer Place, Aurora Illinois, por teléfono al 630-256-3070 o por correo electrónico a CityClerk@aurora.il.us. Se hará todo lo posible para permitir la participación en la junta. City of Aurora Page 10