Committee of the Whole

Conference Room 5B, City City of Aurora Hall 5th Floor Conference Room B Committee of the Whole 44 East Downer Place Aurora, IL Meeting Minutes - Final-revised Tuesday August 20, 2013 5:00 PM ROLL CALL The Committe of the Whole meeting was called to order at 5:09 by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Abby Schuler, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00432 Winter Lights and Holiday Walk, Friday, November 22, 2013 at 5:00 pm to 7:30 pm in Downtown Aurora (Amended to change end time to 7:00 p.m.) (INFORMATION ONLY) 13-00434 Fox Valley United Way - Windy City Amusement Carnival - October 11-13 and 18-20, 2013. Friday, 5-10 pm; Saturday Noon-10 pm; Sunday Noon -8 pm (INFORMATION ONLY) 13-00435 City of Aurora Veterans Day Parade on Monday, November 11, 2013 (INFORMATION ONLY) 13-00457 Peace in the Park - YWCA Aurora to be held Saturday, October 5, 2013 from 11:00 am to 2:00 pm (INFORMATION ONLY) 13-00490 West High Homecoming Parade: Thursday, September 26th, 2013 from 2:15 to 4:45 pm (Amended to change end time to 5:00 p.m.) (INFORMATION ONLY) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final-revised August 20, 2013 13-00493 Aurora Dualthon (run and bike), Saturday, August 24, 2013, 7:30-11:30 am. (INFORMATION ONLY) 13-00503 Boy Scout Troop 81 is requesting approval to sell tickets on weekends from 9-7-13 to 10-27-13 (Sat. 9 AM to 12 PM, noon and 1 PM to 4 PM and Sun. 10 AM to 4 PM) for the annual Pancake Breakfast fundraiser at Metea Valley High School on November 2, 2013. See attached for further details. (INFORMATION ONLY) 13-00520 Fiesta Patrias Parade, September 15, 2013 in Downtown Aurora at 11:00 a.m. For Information Only. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00481 Resolution to award a contract to Copenhaver Construction of 75 Koppie Drive, Gilberts, IL 60136 for the “Green Infrastructure for CSO Control Project” (PLACED ON CONSENT AGENDA) 13-00502 Resolution for Acceptance of Improvements and Waving of the Maintenance Period for Milgard Windows - 1785 N. Edgelawn Dr. (PLACED ON CONSENT AGENDA) 13-00505 Resolution for Acceptance of Improvements and Maintenance Security for Aurora University - Wackerlin Center - 430 S. Evanslawn Av. (PLACED ON CONSENT AGENDA) 13-00515 BGI13.004 complaint for intersection of Eastwood and Holiday flooded on 04-18-2013 and getting water in the basement. (INFORMATION ONLY) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final-revised August 20, 2013 PRESENTATIONS 13-00560 Presentation by the 2013 City of Aurora Interns Director of Communications, Clayton Muhammad, introduced members of the summer intership programs for 2013 present at today's meeting, and presented these students with certificates of appreciation for their service and dedication to the City of Aurora during the past few months: Eric Mangan, a senior at Aurora University majoring in Criminal Justice and Pre-law, worked at Special Events and Community Services. Kayle Reigr, also a senior at Aurora University, majoring in Art with a minor in Museum Studies, worked with Public Arts Director Rena Church, spending a great deal of time on the GAR Museum archives. Sherwood Edwards, a Public Administration student at NIU, has worked with the Budgeting and Accounting divisions of the Finance departmnet. Alex Perez, a junior at Columbia College, worked with Public Information and ACTV. Angela Lang will be graduating high school in 2015, and plans on studying at Northwestern University. She has worked with the Public Information office and the Mayor's office. Kyle DeVry heads off to college this Saturday - he will be studying Political Science at the University of Illinois in Champaign. He worked at the Aldermen's office over the summer. The above interns expressed their gratitude to the departments they served, the office of the Mayor and the members of the Council for the opportunity they were afforded. All interns have acquired valuable knowledge during their internships, a greater understanding of the work of the Municipality, and an increased sense of admiration and love towards a city that, in the words of Mr. Perez, is "not only growing, but flourishing." Mayor Weisner thanked all interns for their service, and said that this was a great group of students who stepped up and succeeded at handling difficult and complex tasks that were assigned to them. Mayor Weisner expressed best wishes to all interns in the coming years. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00477 Resolution Authorizing an Annual Action Plan Substantial Amendment (2013 - #1) to Reflect Funding Allocations for the Community Development Block Grant and HOME Investment Partnerships Programs Karen Zilly gave a short presentation. (PLACED ON CONSENT AGENDA) 13-00495 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by rezoning property located at 637 E. Galena Boulevard from R-4 Two Family Dwelling District to NC Neighborhood Commercial Ed Sieben led a brief presentation in regards to this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final-revised August 20, 2013 13-00497 Resolution Accepting The Dedication Of A City Easement Located At 850 Butterfield Road, Aurora, Il (PLACED ON CONSENT AGENDA) 13-00498 Resolution Accepting The Dedication Of A Stormwater Control Easement Located Directly West Of 850 Butterfield Road, Aurora, Il (PLACED ON CONSENT AGENDA) 13-00494 Resolution approving the Final Plat Revision for Lot 1 and Lot 2 of the Bell Gale Business Park Subdivision, being vacant land located on the west and east side of Marshall Avenue Between Gale Street and Highland Avenue in the City of Aurora, IL. 60506 (Centrue Bank - Au21/4-13.211-FPN/R - TV- Ward 4) (APPEALABLE) (INFORMATION ONLY) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE 13-00499 A Resolution Authorizing the Execution of an Agreement with Aurora University for a Grant to Support the John C. Dunham STEM Partnership School A brief presentation was led by two Aurora University representatives, who expressed their gratitude for the support received from the City of Aurora towards the STEM Academy. Alderman O'Connor said in his recommendation that this is a great opportunity for the community and everyone involved. Mayor Weisner spoke about this item as an investment, a visionary idea that came from Aurora University. Mayor Weisner explained that participants in the program will be students from four different schools, and that not only will they specialize in STEM curriculum, but teachers will be afforded the opportunity to come and teach, increase their credentials, and propagate STEM education within their own school districts. Mayor Weisner recognized the hard work that Aurora University has put towards this project for many years. (PLACED ON CONSENT AGENDA) 13-00402 An Ordinance Amending Article IV of Chapter 18 of the Aurora Code of Ordinances Entitled “EPA-Mandated Long-Term Control Plan Fee” Mr. Ken Schroth explained this is an extension of the Clean Water Act, a mandated requirement. Although they will continue to seek outside funding, additional revenues are needed for the projects required to bring the City of Aurora into compliance with this act. Mayor Weisner explained this is an obligatory program implemented by the US EPA. It has been in existance for at least a couple decades - it started on the East Coast, moved towards the Midwest, and reached Aurora approximately two years ago. We are obligated to move forward to be in compliance. (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final-revised August 20, 2013 13-00414 Resolution Authorizing the Purchase and Installation of Bidirectional Amplifiers (BDA) at Waubonsee Valley High and West Aurora High School Facilities in the Total Amount of $39,296.00 from AMK Services, Johnstown, Ohio. (PLACED ON CONSENT AGENDA) 13-00436 Ordinance Proposing the Establishment of a Special Service Area Number #174 McDonald’s USA, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 13-00437 Ordinance Proposing the Establishment of a Special Service Area Number #175 Marmion Campus - Abbey Farms, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 13-00439 An Ordinance Authorizing the Sale of the Southerly ½ of City Real Estate located at 350 West Illinois Avenue and 352 West Illinois Avenue, Aurora, Illinois (Permanent Index Numbers part of 15-15-351-002 and part of 15-15-351-001) (PLACED ON CONSENT AGENDA) 13-00459 Resolution Authorizing Awarding a Contract to Crystal Management and Maintenance Services Corporation, Mount Prospect, Illinois for the Performance of Janitorial Services at City Hall, the Aldermen’s Office, and the Elmslie/Hogan Building (PLACED ON CONSENT AGENDA) 13-00482 A Resolution Authorizing The Execution Of A Sales Tax Rebate Agreement Between The City Of Aurora And Napleton Aurora Imports, Inc. - (NA28/2-12.357-AG - BW/SP - Ward 10) Bill Wiet introduced two representatives from Napleton Aurora Imports present at the meeting, and led a brief presentation. (PLACED ON CONSENT AGENDA) 13-00500 An Ordinance Amending Article II of Chapter 48 of the City of Aurora Code of Ordinances Entitled “Municipal Utility Service” (Water and Sewer Rates) Brian Caputo led a brief presentation. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final-revised August 20, 2013 13-00530 Resolution Authorizing the Mayor and City Clerk to sign an Addendum to the Master Agreement with Onlight Aurora. Alderman Mervine advised that he is a member of the Board at Onlight Aurora, so he will have to abstain. Ted Beck led a brief presentation on this item. (PLACED ON CONSENT AGENDA) ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Mervine, that this meeting be adjourned. The motion carried by voice vote. Meeting was adjourned at 6:05. City of Aurora Page 6