Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 01, 2013 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor Weisner, and the Roll was called. Present 11 - Mayor Tom Weisner, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF MEETING OF SEPTEMBER 3, 2013 Alderman Irvin moved, seconded by Alderman O'Connor, to approve the minutes of the Council Meeting held on September 3, 2013. Motion carried by voice vote. MINUTES OF MEETING OF SEPTEMBER 17, 2013 Alderman Johnson moved, seconded by Alderman Mervine, to approve the minutes of the Council Meeting held on September 17, 2013. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00608 An Ordinance granting a variation of the Zoning Ordinance for a setback reduction for Building and Parking for the property located at 1036 N. State Route 59, Aurora, Illinois 60504 (Darden Restaurants, Inc. - NA16/4-11.347-V - TM - Ward 10) (PLACED ON CONSENT AGENDA) 13-00609 Resolution approving a revision to the Final Plan for landscaping and signage on Lot 2 in Meridian Business Campus Phase 2 Unit 8 for the property located at 1036 N. State Route 59, Aurora, IL 60504 (Darden Restaurants, Inc. - NA16/4-11.347-V - TM - Ward 10) (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 1, 2013 13-00610 An Ordinance amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map Attached thereto, by rezoning property from R-2 One Family Dwelling District And B-2 General Retail To R-2(S) Special Use Planned Development, and establishing a Plan Description for 4.764 acres located at 808 E. Galena Boulevard (Main Baptist Church - AU26/1-13.213-Su - TM - Ward 7) A brief presentation on the expansion of Main Baptist church was led by a representative from JNKA architects. JNKA displayed drawings of the proposed improvements from different perspectives. Demolition is anticipated to start within the next 3-4 weeks. The plan would also increase onsite parking by approximately forty (40) parking spaces. (PLACED ON CONSENT AGENDA) 13-00611 Resolution Approving the Final Plat and Plan for Main Baptist Church located At 808 E. Galena Boulevard in the City of Aurora, IL. 60505 (Main Baptist Church- AU26/1-13.213-Su - TM - Ward 7) (PLACED ON CONSENT AGENDA) 13-00626 An Ordinance granting a Special Use Permit for a Special Purpose Recreational Institutions use located at 875 Aurora Avenue, Aurora, Illinois (875 Aurora, LLC -AU15/2-13.306-SU - JR - Ward 1). City of Aurora Zoning Administrator, Ed Sieben and City of Aurora Planner, Janell Roehlk spoke about this item, and introduced petitioner Eva Strzelczynska, manager of Champion Soccer Arena. There was a discussion in regards to site improvements required by the City of Aurora. The petitioner said that these improvements are hard to commit to for financial reasons. Mr. Sieben advised the City of Aurora is willing to look at a two (2) year phasing approach. (PLACED ON UNFINISHED BUSINESS) 13-00660 An Ordinance providing for the execution of an Annexation Agreement providing for B-2(S) Business District, General with a Special Use Planned Development zoning with the owners of record of territory which may be annexed to the City of Aurora and which is located at the northwest corner of Molitor Road and N. Farnsworth Avenue, being 3.63 acres of vacant land in Kane County, Illinois (Estate of Adeline Diehl & Chicago Title Land Trust Co., Trust #303 - AU11/2-13.242-PA/SU - JR/MG - Ward 1) (If Moved Forward By the Planning and Development Committee at its 9/26/2013 meeting, a Public Hearing will be Scheduled for the 10/22/2013 City Council Meeting) City of Aurora Planner Janell Roehlk spoke briefly about this item . The petitoner's attorney could not present for this meeting. (PLACED ON UNFINISHED BUSINESS FOR THE 10/22/13 CITY COUNCIL MEETING) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 1, 2013 13-00661 An Ordinance annexing certain property being 3.63 acres of vacant land located at the northwest corner of Molitor Road and N. Farnsworth Avenue to the City Of Aurora, Illinois, pursuant to an approved Annexation Agreement (Estate of Adeline Diehl & Chicago Title Land Trust Co., Trust #303 - AU11/2-13.243-A - JR/MG - Ward 1) (If moved forward by the Planning and Development Committee at its 9/26/2013 meeting, this item should accompany the Annexation Agreement to the 10/22/2013 City Council meeting as Unfinished Business after the Public Hearing) (PLACED ON UNFINISHED BUSINESS FOR THE 10/22/13 CITY COUNCIL MEETING) 13-00662 An Ordinance establishing a Planned Development District for B-2(S) zoning, approving a Plan Description and a Concept Plan pursuant to the terms of the Plan Description for property located at the northwest corner of Molitor Road and N. Farnsworth Avenue, being 3.63 acres of vacant land in Kane County, Illinois (Estate of Adeline Diehl & Chicago Title Land Trust Co., Trust #303 - AU11/2-13.242-PA/Su - JR/MG - Ward 1) (If moved forward by the Planning and Development Committee at its 9/26/2013 meeting, this item should accompany the Annexation Agreement to the 10/22/2013 City Council meeting as Unfinished Business after the Public Hearing) (PLACED ON UNFINISHED BUSINESS FOR THE 10/22/13 CITY COUNCIL MEETING) 13-00596 Resolution approving the Final Plan Revision on lot 3 of the Savannah Crossings subdivision to enclose the patio for the Sonic restaurant located at 2974 Kirk Road in the City of Aurora, Illinois (Boom Enterprises, LLC - BA36/3-13.280-Fpn/R - JR/DF - Ward 1) (Appealable) Mark Kinnare from Boom Enterprises, LLC. made a brief presentation. Mr. Kinnare talked about the increment in sales experienced at other locations where a similar plan was carried out, as customers are receptive to enclosed heated glass structures which allow them to enjoy the outdoors in winter. (INFORMATION ONLY) 13-00665 Resolution approving the Final Plat for the Mitutoyo Subdivision, located at 945 and 965 Corporate Boulevard in the City Of Aurora, IL 60506 (Mitutoyo America Corporation - AU02/3-12.387-FSD - TM - ward 1) (APPEALABLE) (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 1, 2013 FINANCE COMMITTEE RECOMMENDATIONS 13-00614 Resolution accepting the bid from R. A. Ubert Construction, Yorkville, Illinois, in the amount of $34,850.00 for Benton Street Bridge Railing Repairs. (PLACED ON CONSENT AGENDA) 13-00617 Resolution Authorizing the Replacement of the Upper Roof Structure Of the Scitech Building Located at 18 West Benton Street from Tremco/Weatherproofing Technologies, Incorporated, Beachwood, Ohio in the Amount of $199,947.95 through the GSA Procurement Contract #GS-07-8798C. Central Services Superintendent Mark Anderson spoke briefly about this item . (PLACED ON CONSENT AGENDA) 13-00625 Resolution Authorizing the Execution of a Development Agreement with Jimi Allen Photography, Inc. for 56-58-60 S LaSalle St (Jimi Allen Photography, Inc. - AU22/3-11.285-AG - ES - Ward 2) Chief Development Officer Bill Wiet spoke briefly about this item , and explained Mr. Allen had requested that this item be held for two weeks. (HELD FOR TWO(2) WEEKS) 13-00640 Resolution Authorizing the Execution of a Proposal From Arris Architects + Planners, PC of Plainfield, Illinois for Architectural Services for the Interior Restoration of the GAR in the Amount Not to Exceed $75,000 Aurora Public Art Commission Director Rena Church led a short presentation for this item. Architect Michael Lambert spoke briefly about this project. (PLACED ON CONSENT AGENDA) 13-00674 A Resolution Establishing PPO Health Insurance Plans and Rates Effective January 1, 2014. Director of Human Resources Alisia Lewis briefly spoke about this item . (PLACED ON CONSENT AGENDA) 13-00675 A Resolution Authorizing Blue Cross Blue Shield Blue Advantage HMO (BCBS) and Life Insurance for Group Health Care Services for Period of January 1, 2014 through December 31, 2014. Director of Human Resources Alisia Lewis briefly spoke about this item . (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 1, 2013 13-00676 A Resolution Establishing Heath and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2014. Director of Human Resources Alisia Lewis briefly spoke about this item . (PLACED ON CONSENT AGENDA) 13-00678 A Resolution Establishing Dental Insurance Monthly Rates Effective January 1, 2014. Director of Human Resources Alisia Lewis briefly spoke about this item . (PLACED ON CONSENT AGENDA) 13-00679 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2014. Director of Human Resources Alisia Lewis briefly spoke about this item . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00654 Resolution Establishing the Maximum Number of City of Aurora Liquor Licenses by Class. Blanca Dominguez spoke briefly about this item. (PLACED ON CONSENT AGENDA) 13-00545 Request for permanent speed humps for Hamman Way - Ward 10, Alderman Johnson and residents. (INFORMATION ONLY) 13-00580 A Traffic Study requesting Felten Road and Reckinger Road intersection change to 4-Way STOP. Ward 1, Alderman Schuler (INFORMATION ONLY) 13-00590 A Traffic Study requesting NO PARKING DURING SCHOOL HOURS on the south side of the street 6th Avenue between Gates Avenue and S. Union Street. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 13-00593 Traffic Study Request for Installation of an All Way Stop at Benton Street and Water Street. Ward 2 Alderman Garza (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 1, 2013 13-00599 A Traffic Study to Investigate Parking Issues on Monomoy and Old Randall Rd at the West Randall Apartments Ward 6, Alderman Seville-Ward 5, Alderman Peters (INFORMATION ONLY) 13-00616 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the Boot” drive to benefit the Muscular Dystrophy Association (MDA) on October 4th, 5th, and 6th at various intersections within Aurora. (INFORMATION ONLY) 13-00636 A Traffic Study to Consider Parking Restrictions on N. May Street south of Illinois Avenue near Wilbert Walters Park. - Ward 6, Alderman Saville (INFORMATION ONLY) 13-00672 Halloween “trick or treat” hours: Thursday, October 31, 2013 from 4:00 p.m. to 7:30 p.m. (INFORMATION ONLY) 13-00681 A Traffic Study to consider a 20 MPH School Zone on Benton Street near SciTech. Ward 6 Alderman Saville/Ward 4 Alderman Donnell (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00655 A Resolution Awarding a Contract for the Ogden Avenue Water Main Relocation Project to R. A. Ubert Construction, Inc. (PLACED ON CONSENT AGENDA) 13-00659 A Resolution to award the 2013 Sanitary Sewer Rehabilitation Project to H. Linden and Sons Sewer and Water, Inc. (PLACED ON CONSENT AGENDA) 13-00664 A Resolution Awarding a Contract for the Gladstone and Calumet Avenue Sanitary Sewer Replacement Project to H. Linden and Sons Sewer and Water, Inc. (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 1, 2013 13-00666 Resolution for Acceptance of Improvements and Waiving the Maintenance Period for NE Corner Bilter & Farnsworth Avenue. (03.185) (PLACED ON CONSENT AGENDA) 13-00670 Resolution for security reduction No. 2 Stonegate West Unit 8 (11.208) (PLACED ON CONSENT AGENDA) 13-00680 Resolution for Acceptance of Improvements and Waiving the Maintenance Period for Michel’s Plumbing - 225 Gale Street (07.305) (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Weisner expressed his condolences for the passing of Alderman Hart -Burns' father. Mayor Weisner announced that the Art at City Hall program is featuring High School artists tonight, and welcomed all present to participate and enjoy the art being displayed throughout the building. ADJOURN A motion was made by Alderman Rick Mervine, seconded by Alderman Richard Irvin, that this meeting be adjourned at 6:02 PM. The motion carried unanimously. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 7