Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 05, 2013 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 p.m. by Mayor Weisner, and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETINGS OF 13-00620 Approval of the Minutes of the October 15, 2013 Committee of the Whole Meeting. Alderman Saville moved, seconded by Alderman O'Connor to approve the minutes of the Committee of the Whole meeting held on October 15th, 2013. Motion carried. Aye: 10 - Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor Abstain: 1- Alderman Hart-Burns PRESENTATIONS / REPORTS 13-00817 Library Update Aurora Library Director Eva Luckinbill, and Board President John Savage, led a presentation about the new library being built. Mr. Savage said that construction will continue throughout the winter, weather permitting, and spoke about new technology that will be used at the library. Luckinbill said that they are facing revenue challenges due to the economy, while continuing to serve the needs of the community. Luckinbill addressed questions from Alderman Bugg in regards to reciprocal agreements with neighboring towns. Mayor Weisner expressed he is looking forward to seeing the new library go vertical . City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 5, 2013 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 13-00663 An Ordinance approving Revisions to Aurora’s Comprehensive Plan for property located on the West side of Orchard Road, North of The I-88 Tollway (The City of Aurora - SG01/4-13.131-COMP - TV - Ward 5) Stephanie Phifer led a presentation about Aurora's Comprehensive Plan, gave a brief history, and spoke about the proposed revision. Mr. Goldsmith led a presentation on behalf of Aurora Christian School , addressing the subjects of land designation, job creation, the resurgence of manufacturing in the area, and current trends such as E-Commerce Fulfillment Centers and telecommuting. (PLACED ON UNFINISHED BUSINESS) 13-00683 Resolution Authorizing Approval of the City of Aurora 2014 Annual Action Plan for Federal Community Development Block Grant and HOME Investment Partnership Act Funding. Karen Zilly spoke briefly about this item. (PLACED ON UNFINISHED BUSINESS) 13-00728 An Ordinance granting a Special Use Permit for a gasoline station use located at 287 S. Broadway, Aurora, Illinois 60505 (Aurora Redevelopment Company, LLC - AU27/1-13.323-Su - TV - Ward 2) There was a brief presentation about this item, the ongoing work with the Fire Marshall and testing of the underground tanks, and signage and landscaping plans submitted and recommended. (PLACED ON CONSENT AGENDA) 13-00733 Resolution approving the Final Plat Revision for Lot 1 of the White Oak West Resubdivision and granting a Variance to the lot area for the vacant 8.42 acre property located at 2121 Diehl Road and 1954 McKesson Street (White Oak West TMG, LLC - AU12/2-13.321-Fsd/R/V - JR/ST - Ward 1) There was a brief discussion in regards to the attached petition from Mr. Barry Missner. (PLACED ON CONSENT AGENDA) 13-00734 Resolution approving the Final Plan on Lot 1 of the White Oak West Resubdivision and granting a setback line variance for the vacant 8.42 acre property located at 2121 Diehl Road and 1954 McKesson Street (White Oak West TMG, LLC - AU12/2-13.322-Fpn/V - JR/ST - Ward 1) (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 5, 2013 13-00735 An Ordinance granting a Special Use Permit for a Health and Human Services use, being a medical office located at 403 W. Galena Boulevard Aurora, Illinois (Trevino Properties, LLC - AU21/2-13.163-Su - TV - Ward 6) Zoning Administrator Ed Sieben, and property owner Rick Trevino, spoke briefly about agenda items 13-00735 and 13-00736. (PLACED ON CONSENT AGENDA) 13-00736 An Ordinance amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by rezoning property located at 20 N. Chestnut Street from R-4 Two Family Dwelling District to O - Office District (Trevino Properties, LLC - AU21/2-13.354-Rz - TV - Ward 6) (RETURNED TO PLANNING) 13-00739 Resolution authorizing an Easement Agreement between the City of Aurora and Matthew and Heather Johnson for a temporary construction easement and accepting the dedication of a City Easement at 10 S. Calumet Avenue (PLACED ON CONSENT AGENDA) 13-00740 Resolution authorizing an Easement Agreement between the City of Aurora and Aaron and Andrea Rolfe for a Temporary Construction Easement at 14 S. Calumet Avenue (PLACED ON CONSENT AGENDA) 13-00741 Resolution authorizing an Easement Agreement between the City of Aurora and Sammy and Gilda Walls for a temporary construction easement and accepting the dedication of a permanent City Easement at 1314 W. Galena Boulevard. (PLACED ON CONSENT AGENDA) 13-00742 Resolution authorizing an Easement Agreement between the City of Aurora and Michael and Christi Johnson for a temporary construction easement and accepting the dedication of a City Easement at 1310 W. Galena Boulevard (PLACED ON CONSENT AGENDA) 13-00743 Resolution authorizing an Easement Agreement between the City of Aurora and Casey and Erika Solgos for a temporary construction easement and accepting the dedication of a City Easement at 1304 W. Galena Boulevard (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 5, 2013 13-00744 Resolution authorizing an Easement Agreement between the City of Aurora and Terry and Stephanie Fox for a temporary construction easement at 3 S. Gladstone Avenue (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 13-00713 A Resolution appropriating $941,750 of Motor Fuel Tax Funds for snow removal for the 2013 - 2014 winter season. MFT Section 14-00000-00-GM (PLACED ON CONSENT AGENDA) 13-00722 Resolution Authorizing the Purchase of Bulk Highway Salt in the Amount of $54.75 per Ton from Cargill Incorporated Salt Division, North Olmsted, Ohio and Liquid Calcium Chloride under the State of Illinois Joint Purchasing Agreement for the Division of Street Maintenance. (PLACED ON CONSENT AGENDA) 13-00723 Resolution Authorizing the Mayor and City Clerk to Execute an Agreement to Reduce Density and Memorandum of Agreement (721-723 Pennsylvania Avenue - PIN #15-16-431-020) (HELD) 13-00738 Resolution to accept proposal for the purchase of a Storage Area Network (SAN) from CDW-G of Vernon Hills and additional consulting services from CDW-G and Merrimac Solutions, Inc. in the amount not to exceed $217,632.00 for the Aurora Police and Fire Departments. (PLACED ON CONSENT AGENDA) 13-00765 Recommendation to Authorize of a Request for Proposal (RFP) to Dispose of 83 North Avenue as a Historic Preservation Opportunity (INFORMATION ONLY) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00702 A Traffic Study to determine the appropriateness of installing School Zone signage by the East Aurora Magnet School occupying the South-East corner of N. Root St. and College Avenue. Ward 2, Alderman Garza (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 5, 2013 13-00730 A Traffic Study on Teasel Lane to determine the possibility of imposing parking restrictions. Ward 8, Alderman Mervine (INFORMATION ONLY) 13-00748 A Traffic Study to determine the feasibility of installing two handicap parking spaces on Fourth Avenue near the rear of a Church. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 13-00750 The Salvation Army Red Kettle Campaign 2013, to solicit donations at various businesses throughout the Aurora Community, will be held November 15 thru December 24, 2013 from 8:00 a.m. to 8:00 p.m. each day, not on Sundays or Thanksgiving Day. (From the sidewalks and not from the streets) (INFORMATION ONLY) 13-00755 A Traffic Study of the 300 block of Buell Avenue for one-side-of-street Parking Restrictions. Ward 5, Alderman Peters (INFORMATION ONLY) 13-00760 A Traffic Study to review the One-Way stretch of Superior Street and convert it back into a Two-Way Street. Ward 2, Alderman Garza (INFORMATION ONLY) 13-00767 A Traffic Study for STOP signage at the exits to East High onto 6th Avenue. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 13-00769 A Traffic Study for a Stoughton Cr. DEAF CHILD handicap sign. Ward 8, Alderman Mervine (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00753 A resolution to amend the "Landscape Architecture Services Green Infrastructure Combined Sewer Overflow Control Project" contract with Hey and Associates 1444 N. Farnsworth Avenue, Suite 407 Aurora, Illinois 60505 (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 5, 2013 13-00517 BGI13.015 complaint received from resident regarding drainage that runs down from Smith Street and flows through backyards of the 800 block of George Avenue. (PLACED IN HISTORY - INFORMATION ONLY) MAYOR’S REPORT Mayor Weisner announced that the City of Aurora will receive a Gold Award at the 2013 Association of Licensed Architects Design Award Banquet being held on Friday , November 8th, for the RiverEdge Park design. Mayor Weisner said RiverEdge will also be eligible for the Project of the Year award. Chief Management Officer, Carie Anne Ergo, announced multiple Veterans Day related events coming up in Aurora, including the arrival of the Moving Wall on November 7th; the Healing Field at West Aurora High School, featuring 2,013 American flags and open for public viewing through November 13th; the "Aurora in the Vietnam Era" exhibit at the Art and History Center through December 28th; the fundraiser at Ballydoyle on November 9th; and the November 11th Veterans Day parade among others. Carie Anne Ergo also mentioned the four(4) star Tribune ranking received by "Miss Saigon," making it the top ranked show for our Broadway series so far. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 5, 2013 REQUESTS AND REFERRALS 13-00810 AU19/2-13.303-Fpn/R - Final Plan Revision to demo 1905, 1911, 1921 and 1901 W. Galena Boulevard in order to accommodate an addition for a 19,147 square foot Goodwill retail store at 1925 W. Galena Boulevard by WEST AURORA PLAZA, LLC (Ward 5 - TV) NA17/1-13.331-AR - Administrative Review to modify the parking lot for outdoor seating located at 1147 N. Eola Road by CHICAGO TITLE & TRUST, #8002349030 / THE LELYN GROUP, INC. (Ward 10 - JR) AU09/4-13.384-M - Special Sign District Petition for hospital campus signage at 1325 N. Highland Avenue by PRESENCE MERCY MEDICAL CENTER (Ward 6 - TM) NA20/3-13.388-Fpn/R - Final Plan Revision for the LED sign restrictions to be revised for Paulie's Pub & Grill, LLC located at 444 N. Eola Road by OAKHURST CENTER, LLC (Ward 7 - TM) AU10/4-13.408-V - Variance Petition to increase the building height located at 301 E. Sullivan Road by UNILOCK (Ward 1 - JR) AU15/3-13.442-V - Variance Petition to vary the vertical sidewall height of the garage from 9 feet to 13.4 feet at 249 W. Illinois Avenue by SZYMON BILOTAS (Ward 6 - TM) AU16/1-13.466-Fsd - Final Plat to consolidate the property into two lots located at 1101 Foran Lane by SAI SAMSTHAN USA (Ward 6 - TV) The above Requests and Referrals were referred to the Planning Council and Planning Commission. ADJOURN A motion was made by Alderman O'Connor , seconded by Alderman Hart-Burns, to adjourn the meeting at 6:10 p.m. The motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 7