Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 21, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 p.m. by Mayor Weisner, and the Roll was called. Present 11 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 2 - Alderman Scheketa Hart-Burns , and Alderman Bob O'Connor MINUTES OF MEETING OF JANUARY 14, 2014 14-00016 Approval of the Minutes of the January 14, 2014 Committee of the Whole Meeting. Alderman Saville moved, seconded by Alderman Irvin, to approve the minutes of the Committee of the Whole Meeting held on January 14, 2014. Motion carried by voice vote. FINANCE COMMITTEE RECOMMENDATIONS 13-00872 Resolution Authorizing the Mayor and City Clerk to Execute the Engineering Agreement with Engineering Enterprises, Inc. and to Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue Drainage Improvements Public Works director, Ken Schroth spoke briefly about this item. (PLACED ON CONSENT AGENDA) 13-00907 Ordinance Providing for the Termination of Special Service Area Twenty in the City of Aurora Established pursuant to Ordinance No. O92-94 on November 19, 1992. Chief Financial Officer Brian Caputo spoke briefly about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 21, 2014 13-00931 A resolution authorizing the purchase of an annual maintenance contract for the Aurora Fire Department Zetron Fire Station Alerting from Mercury Systems Naperville, Illinois. Total annual expense of $56,601.81. (PLACED ON CONSENT AGENDA) 13-00945 A Resolution authorizing the purchase of 15 replacement vehicles from the Illinois Department of Central Management Services or/and the Suburban Purchasing Cooperative in an amount not to exceed $400,000. (PLACED ON CONSENT AGENDA) 13-00946 A Resolution authorizing the purchase of fourteen (14) Ford Police Utility Interceptor vehicles and six (6) Ford Fusion police general purpose vehicles through the Suburban Purchasing Cooperative in an amount not to exceed $496,000. 00. (PLACED ON CONSENT AGENDA) 13-00947 A Resolution authorizing the purchase of one Bobcat Toolcat from Atlas Bobcat in an amount of $69,634.00 (PLACED ON CONSENT AGENDA) 13-00948 A Resolution to purchase an Elgin Pelican Sweeper for the Street Maintenance Division from the Suburban Purchasing Cooperative in the amount of $174,320.00 . (PLACED ON CONSENT AGENDA) 13-00950 Resolution authorizing the purchase of two (2) E-One 1500 Gallon per Minute Fire Engines from Fire Service Inc., Saint John, Indiana in the amount of $803.874.00 for the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 13-00954 A Resolution to Purchase 3500 SmartPoint Transceivers Units and 700 Iperl Water Meters from HD Supply Waterworks Ltd., Carol, Stream, Illinois in an Amount not to Exceed $485,000.00 for the Water and Sewer Division. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 21, 2014 14-00004 A Resolution Authorizing Execution of Memorandum of Agreement between the City of Aurora and the Aurora Supervisor’s Association . Chief Administrative Services Officer Alex Alexandrou said this is a four (4) year contract replacing the 2008-2012 contract for supervisory personnel in the Parks & Recreation, Public Property, Public Works, Water & Sewer, and Water Production departments. Alexandrou explained they have operated with a memorandum of agreement for years. The new contract includes updated best practices and definitions, and changes to the disciplinary aspects of their policy. Alexandrou concluded it was a very positive and collaborative effort. (PLACED ON CONSENT AGENDA) 14-00020 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax. Chief Management Officer Carie Anne Ergo said there are a number of substantial changes to the agreement. Ergo explained that although over the years a number of communities have joined, our financial contribution has relatively stayed the same. After looking at both the budgetary impact to the City of Aurora , as well as the representation on the board, the city began negotiations with the Area Convention and Visitors Bureau and came to a mutual agreeable resolution , which includes a 2 year limit to the term, a cap on the hotel operator's tax contribution of $175,000, and changes to the appointments of the board (50% will be directly appointed by the Mayor of Aurora). (PLACED ON UNFINISHED BUSINESS) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 13-00933 A Traffic Study on Pennsylvania Ave. for the installation of Handicap signage - Ward 6, Alderman Saville (INFORMATION ONLY) 13-00934 A Traffic Study of the South side of Liberty St for the installation of Parking restriction signage at Johnson School. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 13-00936 A Traffic Study to consider guardrail installation on Liberty Street along the reverse curve in the vicinity of 402 Crane Street. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 13-00937 A Traffic Study on Pineland Ct for Parking regulation signage. Ward 8, Alderman Mervine (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 21, 2014 13-00951 Wayside Cross Walk a Mile, Saturday, February 8, 2014 (INFORMATION ONLY) 13-00952 Aurora Sports Festival, Friday, May 9, 2014 from 8:30am to 3:00pm (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00955 A Resolution to Accept Plumbing Service Bids for the Water and Sewer Division (PLACED ON CONSENT AGENDA) MAYOR’S REPORT COMMITTEE OF THE WHOLE RECOMMENDATION 14-00035 A Resolution Appointing Laurie Hoffman as the Fox Valley Park District Representative to the Aurora Planning Commission (PLACED ON CONSENT AGENDA) ADJOURN Alderman Mervine moved, seconded by Alderman Irvin to adjourn the meeting at 5:26 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 4