Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 18, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 by Mayor Weisner, and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF MEETING OF MARCH 4, 2014 14-00177 Approval of the Minutes of the March 4, 2014 Committee of the Whole meeting. Alderman Irvin moved, seconded by Alderman Peters, to approve the minutes of the Committee of the Whole Meeting held on March 4, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00044 A Resolution Authorizing Approval of the City of Aurora Fourth Program Year (2013) Consolidated Annual Performance Evaluation Report (CAPER) Neighborhood Redevelopment Manager Jeff McLaughlin spoke briefly about this item. McLaughlin explained that this year's CAPER shows, among other achievements, that the City of Aurora assisted over 3,500 seniors, provided over 850 Aurorans with job training, assisted 250 to prevent homelessness or deal with the ramifications of homelessness, and provided over 650 children with child care. McLaughlin added that our CAPER is a testament to not only the efficiency of our program, but to the approximately 20 non-profit partners we use annually to deliver our programs (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 18, 2014 14-00112 An Ordinance amending Chapter 37, Entitled "Preservation" Planning Director Stephane Phifer spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00182 A Resolution filing written protest to the DuPage County Variation Petition filed by Jim Luurs requesting to reduce the north side yard setback from 28 feet to 15.5 feet for a telecommunication tower on the property located at 9S774 Route 59, Naperville, IL 60564 Planning Director Stephane Phifer spoke about this item - a variance being requested in DuPage County to place a 60 ft.communication tower on a 1.5 acre property. As part of the process, Phifer explained we have the opportunity to give the City's opinion on variances, and that staff has already filed a former letter of objection to this variance . Phifer added that the property is surrounded by not only municipal boundaries, but by single family residential. Alderman Mervine expressed his support of the staff's objection. Phifer addressed a question from Alderman Saville, and added that Naperville has also filed a letter of objection (PLACED ON CONSENT AGENDA) 13-00958 A Resolution approving a Final Plan and Plat on 5.26 acres in Union Square Subdivision for townhomes located north of Liberty Street, south of Meridian Parkway and west of State Route 59, Aurora, Illinois (APPEALABLE) Danielle Dash, with Next Generation Development, LLC., spoke about this item. Dash stated the item went back to P&D, and that the developer has agreed to cap the number of rentals at 30%, but still allow for a provision within the CC&Rs for the Board to review hardship requests and approve additional units to be rented under those circumstances. Mayor Weisner asked for clarification in regards to the language in the CC &Rs, and the possibility of changes in the policy going forward. Additional discussion followed. Ms. Dash agreed to add language stating that they don't have the authority to change the provision prior to the Board being conveyed to the residents. (INFORMATION ONLY) 14-00156 A Resolution Approving the Final Plat Revision on 10.346 acres to re-subdivide a portion of Stonegate Unit 8B to create Stonegate Unit 8C, Aurora, Illinois 60506. (APPEALABLE) Planning Director, Stephane Phifer, spoke briefly about this item. (INFORMATION ONLY) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 18, 2014 FINANCE COMMITTEE RECOMMENDATIONS 14-00059 A Resolution Authorizing the Mayor to Execute an Agreement to Reduce Density and Memorandum of Agreement (721-723 Pennsylvania Avenue, PIN 15-16-431-020) (PLACED ON CONSENT AGENDA) 14-00068 A Resolution to ratify the purchase of video camera/surveillance system network for the Aurora Police Department in the amount of $57,922.47 to MidCo, Inc. (PLACED ON CONSENT AGENDA) 14-00124 A Resolution Granting Neighborhood Festival Funds to Community Groups for 2014 in the Amount of $12,250 for the Community Services Department. Chief Communication Services officer Dan Barreiro spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00144 A Resolution authorizing purchase of Altosid XR Ingot insecticides from Clarke Mosquito Inc., Roselle , Illinois for the 2014 Mosquito Abatement Program in the amount of $34,100.00 under the Illinois Central Management Contract for the Division of Street Maintenance . (PLACED ON CONSENT AGENDA) 14-00158 A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal Participation and the Phase II Engineering Agreement with V3 Companies for IL. Rte. 59 Metra Commuter Parking Lot Modifications and Station Blvd Extension Project Section 13-00300-00-PK (PLACED ON CONSENT AGENDA) 14-00166 An Ordinance Reserving 2014 Volume Cap in Connection with Private Activity Bond Issues, and Related Matters . (PLACED ON CONSENT AGENDA) 14-00178 A Resolution to Award a Not-to-Exceed Contract in the amount of $500,000 for the 2014 Citywide Patching -Water and Sewer Maintenance Project to Builders Paving, LLC dba Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il 60162 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 18, 2014 14-00179 A Resolution Authorizing the City to Enter Into a Consulting Agreement with Emergency Services Consulting International ("ESCI") for an Organizational Study and Operations Review of the Aurora Fire Department. (PLACED ON CONSENT AGENDA) 14-00181 A Resolution Authorizing the Execution of an Energy Agreement with Good Energy, L.P. for the provision of Electricity Aggregation Consulting Services. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00139 Freeman Elementary School PTA Funracer (Fun Run) Run Walk on Saturday May 17, 2014 from 8:00am to 10:00am (INFORMATION ONLY) 14-00153 A Traffic Study for Elder Drive at Foxcroft Circle regarding the installation of a YIELD sign on the Elder Drive approach. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00154 A Traffic Study for O'Brien Drive for the installation of NO PARKING signs on both sides of the street in addition to the existing Yellow Curb . Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00155 A Traffic Study for Heather Glen Drive approaching N . Oakhurst Drive, installing a STOP sign on the Heather Glen Drive approach. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00159 A Traffic Study for the Featherock Drive and Sans Souci Drive intersection for possible STOP signage. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00162 A Traffic Study to Consider STOP control at the intersection of Lyndhurst Lane and Eastwick. Ward 9, Alderman Bugg (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 18, 2014 14-00167 The Aurora Hispanic Heritage Advisory Board is requesting approval to stage El Día de los Niños at the Lincoln and Spring parking lot on Saturday, April 26th from 1:00 to 5:00 pm. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00133 A Resolution for acceptance of improvements and maintenance security for Pep Boys Located at 2945 Kirk Road . (PLACED ON CONSENT AGENDA) 14-00161 A Resolution Awarding a Contract to Gerardi Sewer and Water Company, Inc. of 4520 N. Osage Avenue, Norridge, IL. 60706 for the Tanglewood and Carriage Hill Drive Water Main Replacement Project . (PLACED ON CONSENT AGENDA) 14-00170 A Resolution for acceptance of improvements and maintenance security for Verona Ridge Units 1&2. (PLACED ON CONSENT AGENDA) 14-00171 A Resolution for acceptance of improvements and maintenance security for Verona Ridge - Deerpath Road Improvements . (PLACED ON CONSENT AGENDA) MAYOR’S REPORT MAYORAL APPOINTMENTS 14-00190 A Resolution Appointing Barbara Hernandez, Nestor Garcia, Ashley Martinez and Andrea Rios McMillian to the Hispanic Heritage Advisory Board. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 18, 2014 REQUESTS AND REFERRALS 14-00204 AU22/4-13.383-V - Variance request to reduce the required front and exterior side setbacks for a parking lot at the southeast corner of E. New York Street and Madison Street at 635 E. New York Street by J AND G PROPERTIES GROUP, LLC (Ward 2 - TM) AU02/2-13.476-V/Fpn - Variance Petition on 10 acres for setbacks with a Final Plan for the expansion to the existing facility located at 2435 Church Road by GONNELLA BAKING CO. (Ward 1 - ES) The above Requests and Referrals were referred to the Planning Council and Planning Commission. CLOSED SESSION Alderman Saville moved, seconded by Alderman Irvin, that at the close of this meeting the City Council go into Closed Session to discuss imminent litigation, exception Section 2 (c) (11) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor ADJOURN Alderman Peters moved, seconded by Alderman Bohman, to adjourn the meeting at 5:40 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 6