Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 06, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:08 by Mayor Pro Tem O'Connor, and the Roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 2 - Mayor Tom Weisner, and Alderman Juany Garza MINUTES OF THE MEETING OF APRIL 15, 2014 14-00264 Approval of the Minutes of the April 15, 2014 Committee of the Whole meeting. A motion was made that this agenda item be approved and filed. The motion carried by voice vote. Aye: 11 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00239 An Ordinance Granting a Variance to reduce the required front yard setback from thirty (30) feet to ten (10) and the exterior side yard setback from fifteen (15) feet to six (6) feet for a parking lot located at 635 E. New York Street Zoning Administrator Ed Sieben spoke briefly about this item . (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 6, 2014 14-00282 A Resolution Approving a Revision to the Final Plan for exterior façade changes and signage improvements, including a new car wash addition to the automobile dealership located at 4333 Ogden Avenue, Aurora, Illinois 60504 (Napleton Hyundai - NA28/2-13.296-Fpn/R - TM Ward 10). (PLACED ON CONSENT AGENDA) 14-00287 An Ordinance Amending Chapter 34, Article II. Entitled “Planning Commission” This Ordinance was returned to the Planning & Development Committee 14-00288 A Resolution Establishing New By-Laws for the Aurora Planning Commission This Resolution was returned to the Planning & Development Committee 14-00292 A Resolution Authorizing an Easement Agreement at 28 West New York Street between the City of Aurora and West New York LLC, an Illinois Limited Liability Company . Planning Director Stephane Phifer spoke briefly about this item - a modification to an existing easement. (PLACED ON CONSENT AGENDA) 14-00293 An Ordinance Amending Chapter 2, Article VI. Division 7 Entitled "Aurora Neighborhood Council" This Ordinance was returned to the Planning & Development Committee 14-00294 A Resolution Establishing the Aurora Neighborhood Council By-Laws This Resolution was returned to the Planning & Development Committee 14-00315 A Resolution Authorizing Execution of the Second Amendment to the Intergovernmental Agreement between The City of Aurora and The Fox Valley Park District for RiverEdge Park Planning Director Stephane Phifer spoke briefly about this item. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00260 A Resolution Resolution Authorizing the Purchase of One (1) 2013 Wheeled Coach Ford F-450 Type I Ambulance for the Amount of $195,246.00 from Fire Service Inc . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 6, 2014 14-00268 A Resolution Approving the Community Sponsor Agreement for the ‘GreenTown Aurora’ Conference and Contribution of $10,000 to Seven Generations Ahead and A5 Group Inc. Planning Director Stephane Phifer spoke briefly about this item, and introduced Gary Cuneen, founder and Executive Director of Seven Generations Ahead , a 501c(3) non-profit organization in existence for 13 years. Gary explained that their mission is to promote the development of sustainable and healthy communities through planning and implementation. Seven Generations produce events like Green Town that bring the public and private sectors together. Gary added their proposal is to work with the City of Aurora to build upon all the sustainability successes to date , and engage a greater group of stakeholders and Fox River Valley communities to position Aurora as a sustainability leader in the region. (PLACED ON CONSENT AGENDA) 14-00275 A Resolution to Award the Contract for the 2014 Street Resurfacing Project - Phase 2 to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $2,398,106.05 . (PLACED ON CONSENT AGENDA) 14-00279 A Resolution Authorizing a Professional Service Contract with Teska Associates, Inc. for Neighborhood Planning Consulting Services Stephane Phifer introduced Todd Vanadilok, Senior Planner and Project Manager for Teska Associates, Inc. Mr. Vanalidok gave a synopsis about the project. (PLACED ON CONSENT AGENDA) 14-00302 A Resolution requesting authorization for the Mayor to execute a Professional Services Contract with Wills Burke Kelsey Associates for the Demolition Program at 14 Blackhawk Street in the amount of $68,500.00 Mr. Patrick Kelsey, with Wills Burke Kelsey Associates, Ltd., spoke about this item, and addressed questions from some of the Aldermen. Kelsey stated Midwest Environmental will be conducting the asbestos review of the site, and the intent is to have the job finished and grass seed down in August . Neighborhood Standards Director Jim Pilmer spoke briefly about the murals, which are in the process of being removed. Mr. Kelsey added they are working with West Aurora schools to save the stained glass windows, concrete name plate and other ornamental pieces. (PLACED ON CONSENT AGENDA) 14-00309 A Resolution requesting the award of the lowest qualified bid for city hall HVAC upgrades to Mechanical, Inc. of Freeport, Illinois in the amount of $172,500 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 6, 2014 14-00313 A Recommendation to Advertise for Bids for the Stonegate Units 1, 5, and 6 Street Lighting Improvements - Finance Committee Meeting April 22, 2014 (INFORMATION ONLY) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00230 An Ordinance Amending Chapter Nine, Section 9-2 Regarding Foster Homes, Section 9-12 Regarding Nuisance Feeding. Corporation Counsel Alayne Weingartz spoke briefly about this item . (PLACED ON CONSENT AGENDA) 14-00332 An Ordinance Amending Chapter 6 Entitled "Alcoholic Liquors" of the Aurora Code Ordinances Corporation Counsel Alayne Weingartz explained that the changes sought involve a provision calling for up to two (2) administrative hearing officers to hear liquor cases referred to them by either the Local Liquor Control Commissioner or Corporation Counsel. The independent administrative hearing officers will function in an as-needed basis. (PLACED ON CONSENT AGENDA) 14-00267 Requesting approval for the Aurora Puerto Rican Cultural Council to stage their annual parade as part of their festival on Sunday, July 27, 2014 at Noon. (INFORMATION ONLY) 14-00270 The Roosevelt-Aurora Post 84 American Legion and Auxiliary members to solicit donations via the annual Poppy Days May 22, 23, 24, 2014 at pre-approved / selected stores, businesses and the Aurora train stations on Broadway and Rt. 59, from the sidewalks and not from the streets. (INFORMATION ONLY) 14-00274 A Traffic Study for 333 S. Evanslawn Avenue regarding speeds. Ward 4 & 5; Alderman Donnell; Alderman Peters (INFORMATION ONLY) 14-00278 A Traffic Study on Crane Street to determine Truck traffic Volumes/Speed. Ward 7; Alderman Hart-Burns (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 6, 2014 14-00305 A Traffic Study for Parking standards in front of 512-514 S. River Street. Ward 4; Alderman Donnell (INFORMATION ONLY) 14-00317 Homestead Elementary School PTA Husky Hustle 5K Run/Walk, Saturday April 26, 2014 from 8:00am to 10:30am. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00276 An Ordinance Dissolving Resolution R09-315 and Re-Establishing In Chapter 2, Article VI. A New Division 9 Entitled “Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). Stephane Phifer spoke briefly about items 14-00276 and 14-00277. (PLACED ON CONSENT AGENDA) 14-00277 A Resolution Establishing "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board) By-Laws (PLACED ON CONSENT AGENDA) MAYOR’S REPORT 14-00346 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora, Batavia Public School District No. 101, Chicago Premium Outlets Expansion, LLC and Simon/Chelsea Chicago Development, LLC in Regard to a Tax Rebate relative to the Expansion of the Chicago Premium Outlets Shopping Center Chief Development Services Officer Bill Wiet spoke about this item . (PLACED ON UNFINISHED BUSINESS) MAYORAL APPOINTMENTS 14-00356 A Resolution Appointing Caryl Riley, Charlie Zine, Lisa Cotner, Karen Wan, Bernina Perkins and John O'Neill to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). (REFERRED TO THE CITY COUNCIL) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 6, 2014 REQUESTS AND REFERRALS 14-00355 NA19/4-12.041-Su - Special Use Petition on 1.45 acres for a Class F beer and wine liquor license at 2711 E. New York Street by CHASE MANAGEMENT GROUP, INC. / THOMAS BARBEQUE (Ward 8 - TM) SG24/1-14.039-AR - Administrative Review for modifications to the existing telecommunication facility located at 225 Barnes Road by CITY OF AURORA / SPRINT (Ward 5 - ES) AU22/1-14.040-AR - Administrative Review for modifications to the existing telecommunications facility located at 421 N. Lake Street by COR, UNUM / SPRINT (Ward 6 - ES) AU24/1-14.071-AR - Administrative Review to delay fee in lieu of street improvements at the southeast corner of Solifsburg Avenue and Beckwith Street by FOX VALLEY HABITAT FOR HUMANITY (Ward 7 - ES) AU20/2-14.102-Rz - Rezoning Petition on .278 acres rezoning property from R-4 Two Family Dwelling District to R-1 Single Family Dwelling District located at 1111 Garfield Avenue by ELINOR J. NUYEN-WAKE (Ward 4 - ES) AU21/4-14.116-Rz - Rezoning Petition rezoning property from R-5 Multiple Family Dwelling District to R-2 Single Family Dwelling District located at 65 S. Chestnut Street by PAUL AND MARCY LYZUN (Ward 4 - ES). The above Requests and Referrals were referred to the Planning Council and Planning Commission. ADJOURN Alderman Irvin moved, seconded by Alderman Bohman, to adjourn the meeting at 5:44 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 6