Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 20, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:06 p.m. by Mayor Weisner and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Juany Garza MINUTES OF THE MEETING OF MAY 6, 2014 14-00402 Approval of the minutes of the May 6, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Mervine, to approve the minutes of the Council Meeting held on May 6, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00325 A Resolution Approving a Revision to the Final Plan to modify the building elevations for the 28 remaining vacant lots in the Tanglewood Oaks Subdivision on Property located at N. side of Galena Boulevard at Barnes Road, Aurora, Illinois 60506 . (PLACED ON CONSENT AGENDA) 14-00326 An Ordinance Granting a Revision to the Special Purpose Recreational Institution Special Use Permit to allow lighting for the outdoor soccer field on the Property located at 875 Aurora Avenue, Aurora, Illinois, 60505 Zoning Administrator Ed Sieben spoke briefly about this item . (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 20, 2014 FINANCE COMMITTEE RECOMMENDATIONS 14-00203 A Resolution to renew the Lease Amendment #7 with The Auto Club Group for a 2-year lease of the 132 parking spaces for the permit holders at the RT 59 Transit Center. (PLACED ON CONSENT AGENDA) 14-00206 A Resolution to reject all previous bids for the purchase of a six inch trailer mounted diesel trash pump for the Water and Sewer Division. (PLACED ON CONSENT AGENDA) 14-00257 A Resolution Approving the Second Cycle of Festival Funds in the Amount of $21,750 for 2014 (PLACED ON CONSENT AGENDA) 14-00261 A Resolution authorizing a change order for the Crowe Horwath, LLP, Oak Brook, Illinois ERP software selection project, originally approved under Resolution R13-263, in the amount of $44, 608.00 . Chief Technology Officer Ted Beck spoke on this item. (PLACED ON CONSENT AGENDA) 14-00347 A Resolution to purchase a Bobcat S770 skid steer with attachments from Atlas Bobcat 490 Topsoil Dr. West Chicago, IL 60185 plus a trade-in allowance of $10,500.00 for a total amount of $56,220.00 as a sole source. (PLACED ON CONSENT AGENDA) 14-00352 A Resolution to purchase two Spaulding 2-ton RSG Hot Patchers from Spaulding Manufacturing Inc. 5366 East Rd. Saginaw, MI 48601, as a sole source, for the Street Maintenance Division in the amount of $37,650. (PLACED ON CONSENT AGENDA) 14-00358 A Resolution Awarding Virgil Cook & Son, Inc. the Low Bid for the Montgomery Road Traffic Signal Installation and Modernization (PLACED ON CONSENT AGENDA) 14-00368 An Ordinance Proposing the Establishment of a Special Service Area Number 173 Chicago Premium Outlets - Parking Lot Expansion in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith . (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 20, 2014 14-00370 An Ordinance Proposing the Establishment of a Special Service Area Number 176 Sai Samstahn USA Addition Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith. (PLACED ON UNFINISHED BUSINESS) 14-00372 An Ordinance Proposing the Establishment of a Special Service Area Number 177 Pipe Fitters Local 597 Training Center Kane County in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith. (PLACED ON UNFINISHED BUSINESS) 14-00379 A Resolution Authorizing the Execution of an Agreement for the Provision of Electricity Pursuant to the City of Aurora Electricity Aggregation Program. Finance Director Brian Caputo spoke about this item, and confirmed this will move to the Special City Council meeting to be held on Tuesday, May 27th, 2014 at 2:00 p.m. (PLACED ON UNFINISHED BUSINESS) 14-00384 An Ordinance Proposing the Establishment of a Special Service Area Number #178 Main Baptist Church, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) 14-00389 A Resolution Accepting an Assignment of Guaranty and Rights and Responsibilities for the Development Agreement for the property located at Route 25 and Mettel Road, commonly known as Heartland Recycling Aurora CCDD. Corporation Counsel Alayne Weingartz spoke briefly about this item . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00285 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Brody Holdings, Inc., d/b/a Brody's Irish Pub, located at 1941 W. Galena Bl). (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 20, 2014 14-00306 A Resolution establishing the maximum number of Class C and Class F City of Aurora liquor licenses (unofficially related to application from: Roundy's Illinois, LLC., d/b/a Mariano's, located at 3025 E. New York St.). Mariano's Real Estate Development Manager Max Dickman spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00350 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Grand East China, Inc., d/b/a East China Inn, located at 3450 Montgomery Rd.). (PLACED ON CONSENT AGENDA) 14-00357 A Resolution establishing the maximum number of Class A City of Aurora liquor licenses ( unofficially related to application from: Last Call Operating Co. I, Inc., d/b/a Fox & Hound Sports Tavern, located at 4320 E. New York St.). (PLACED ON CONSENT AGENDA) 14-00360 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Patio Restaurant of Aurora, Inc., d/b/a Patio Restaurant, located at 4400 Fox Valley Center Dr.). (PLACED ON CONSENT AGENDA) 14-00363 A Resolution establishing the maximum number of class E City of Aurora liquor licenses ( unofficially related to application from: Piedra Azul, Inc., d/b/a La Quebrada, located at 723 S. Broadway) . (PLACED ON CONSENT AGENDA) 14-00374 A Resolution establishing the maximum number of Class G City of Aurora liquor licenses ( unofficially related to application from: Carniceria El Paso Grande Corp., d/b/a El Paso Grande, located at 634 E. New York St.). (PLACED ON CONSENT AGENDA) 14-00212 A Traffic Study for the California Avenue and N. Commonwealth Avenue intersection, investigating speeding and possible need for four-way STOP signage. Ward 6, Alderman Saville (Held in Committee at the April 8, 2014 meeting.) (Held in Committee at the April 22, 2014 meeting.) (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 20, 2014 14-00254 A Traffic Study for Ohio Street between Liberty Street and Kane Street. Wards 2 & 7; Alderman Garza and Alderman Hart-Burns (INFORMATION ONLY) 14-00256 A Traffic Study on Thornapple Way to Investigate Parking Concerns. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00265 A Traffic Study for Chase Lane and Foxridge Court for the possibility of installing 25 mph Speed Limit signage. Ward 1 & 10 Alderman Bohman and Alderman Johnson (INFORMATION ONLY) 14-00283 A Traffic Study for Fred Rodgers School arrival and dismissal traffic congestion. Ward 2; Alderman Garza (INFORMATION ONLY) 14-00307 A Traffic Study for the intersection of Monomoy Street and Gladstone Street. Ward 6; Alderman Saville (INFORMATION ONLY) 14-00312 Requesting approval to dedicate East Avenue between North Avenue and 4th Avenue as Walter E. Truemper Lane on Saturday, May 17th at Noon. (INFORMATION ONLY) 14-00319 A Traffic Study for the 11 00 Block of Jericho Road and related traffic concerns Ward 4, Alderman Donnell (INFORMATION ONLY) 14-00338 A Traffic Study for Liberty Street west of the railroad tracks Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00344 Sri Jagannath Society of Greater Chicago Chariot Festival, Sunday June 29, 2014 from 1:00pm to 3:00pm. (INFORMATION ONLY) 14-00351 Requesting approval to stage the City of Aurora's annual 4th of July Parade to be held on Friday, July 4th at 10:00 am. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 20, 2014 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00342 A Resolution to Reject All Bids for the Manhole Rehabilitation Project, Basins 54 and 56. (PLACED ON CONSENT AGENDA) 14-00343 A Resolution to Award a Contract to Superior Excavating Company, Inc. of P.O. Box 575, Channahon, IL. 60410 for the Galena Boulevard, Elmwood Drive, Fourth Street Sanitary Sewer Replacement Project. (PLACED ON CONSENT AGENDA) 14-00354 A Resolution Authorizing a License and Release, Hold Harmless and Indemnification Agreement for Temporary Use of City Property for Umbrella Art Installation Proposal Chief Communication Services Officer Dan Barreiro spoke about this item, and introduced artist and founder of Aurora-based Rotten Apple studios Mr. Gaiter. Gaiter spoke about the outdoor art project, which will consist of hundreds of umbrellas suspended by a grid system of cables. Installation is planned for May 29th. (PLACED ON UNFINISHED BUSINESS) MAYORAL APPOINTMENTS 14-00400 A Resolution Appointing Mike Baum to the Aurora Civic Center Authority (ACCA). (REFERRED TO THE CITY COUNCIL) 14-00398 A Resolution Appointing Mavis Bates, Jason Bielawski, Christine Vickers, Rick Leos to "Sustainable Aurora" (The Mayor's Sustainable Aurora Advisory Board). (REFERRED TO THE CITY COUNCIL) CLOSED SESSION Alderman Saville moved, seconded by Alderman Hart-Burns, to move into Closed Executive Session to discuss property acquisition, exception Section 2 (c) (5) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried. Aye: 11 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson, Alderman Irvin and Alderman O'Connor City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 20, 2014 ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 6:10 p.m. Motion carried by voice vote. ____________________________________ Sara Townsend Deputy City Clerk City of Aurora Page 7