Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 02, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:08 p.m. by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF MEETING OF AUGUST 19, 2014 14-00748 Approval of the Minutes of the August 19, 2014 Committee of the Whole Meeting. Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the minutes of the Council Meeting held on August 19, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00543 An Ordinance Granting a Special Use Permit with a Preliminary Plan for a Day Care on the Property located on the south side of Liberty Street between Station Boulevard and State Route 59, Aurora, Illinois, 60504 City Planner Tracey Vacek and representatives for the petitioner led a presentation on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 2, 2014 14-00704 A Resolution Authorizing an Annual Action Plan Amendment (2014 - #4) to Reflect Funding Allocations for the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Programs and a Subrecipient Agreement Amendment with Joseph Corporation changing how Contractors are paid under the Safety First Program. Neighborhood Redevelopment Manager Jeff McLaughlin spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00720 An Ordinance Authorizing Execution of and establishing the Costs of Recapture for a Portion of the Indian Trail Road Improvements from its Terminus within the Stonegate Subdivision West to Farnsworth Avenue in Kane County, Illinois City of Aurora Planner Tracey Vacek spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00723 A Resolution Authorizing the Adoption of the Revised Master Plan for Phillips Park. Superintendent of Parks and Recreation Dan Anderson, and Bob Collins of RGC Design, led a presentation on this item - the adoption of a revised master plan for Phillips Park. Mr. Collins spoke about some of the highlights within the proposed plan. Chief Management Officer Carie Anne Ergo explained that an approved master plan is a requirement in order to be considered for an IDNR matching grant of up to $400,000 towards the project expenses. Ergo added this is part of the City's continuing effort to capitalize on outside grant opportunities whenever possible. Anderson and Collins addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00296 A Resolution Authorizing Execution of the Third Amendment to the Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion Planning Director Stephane Phifer led a presentation on this item - an amendment to two of the provisions within the above mentioned agreement. Chief Management Officer Carie Anne Ergo presented a schedule of past years' special events costs, and noted that even with the additional contribution, we are still below the expenses incurred in previous years. Ergo added that in addition to the financial benefits of this partnership with ACCA, the quality of the events has increased greatly, and the larger markering arm and regional draw of the Paramount has increased the city's exposure to a larger audience. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 2, 2014 14-00461 An Ordinance for the Establishment of a Special Service Area Number #179 Gonnella Baking Company Expansion, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON CONSENT AGENDA) 14-00700 A Resolution to Award the Contract for the McCoy Drive Repairs to Alliance Contractors, Inc., 1166 Lake Avenue, Woodstock, IL 60098 in the amount of $204,000 . (PLACED ON CONSENT AGENDA) 14-00714 A Resolution Authorizing the Execution of a Contract to Purchase Real Property Known as 54-56 South Broadway Avenue, Aurora, Illinois . (PLACED ON CONSENT AGENDA) 14-00718 A Resolution Awarding Mark It Striping the Low Bid for the Benton Street and Frontenac Street Bikeway Project in the Amount of $90,023.85 (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00474 A Resolution establishing the maximum number of Class K City of Aurora liquor licenses . (PLACED ON CONSENT AGENDA) 14-00667 A Resolution establishing the maximum number of Class F City of Aurora liquor licenses . (PLACED ON CONSENT AGENDA) 14-00711 A Resolution approving the issuance of a Carnival License to Covenant Christian School / Windy City Amusements, Inc. for a carnival to be held at the West Aurora Plaza, LLC parking lot on September 18 - 21, 2014. (PLACED ON CONSENT AGENDA) 14-00393 A Traffic Study for W. Indian Trail for extending existing guardrail on the south side, between Pennsylvania Avenue and N. Highland Avenue. Ward 6, Alderman Saville (Held in Committee at the June 10, 2014, and June 24, 2014 meeting. Held in Committee at the July 8, 2014 meeting until the August 26, 2014 meeting.) (INFORMATION ONLY) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 2, 2014 14-00479 A Traffic Study for Asbury Drive with regards to pedestrian movements. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00492 A Traffic Study on Autumn Lane. Ward 1, Alderman Bohman (INFORMATION ONLY) 14-00494 The Compassion Foundation has submitted a revision on its planned event and is requesting permission to block off the parking spaces on the southwest side section of the Downer Place Bridge to place an end loader on the bridge at 12:00pm, filled with approximately 2,500 miniature rubber ducks that will be dumped over the bridge into the Fox River by 12:15pm, as a part of their Lucky Ducky Derby on Saturday, September 13, 2014 from 12:00pm to 3:00pm. (INFORMATION ONLY) 14-00522 A Traffic Study on Grand Avenue in the 400 to 600 Block. Ward 6, Alderman Saville (Returned from Committee of the Whole 8-5-14. Held in Committee 8-12-14.) (INFORMATION ONLY) 14-00585 A Traffic Study for bicycle signage at the Montgomery Road and Kautz Road intersection. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00588 A Parking Study on Park Ridge Lane for NO PARKING signage. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00599 A Traffic Study for the intersection of N. Root Street and Superior Street. Ward 2, Alderman Garza (INFORMATION ONLY) 14-00612 A Traffic Study the intersection of Bradbury Cr. and N. Commerce St. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00660 A Traffic Study for the Randall Road/Illinois Avenue intersection for Speeds. Wards 4, 5, & 6, Aldermen Donnell, Peters, and Saville (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 2, 2014 14-00679 Requesting approval to use Water Street Mall on October 20, 2014 by Aurora Cultural Creatives to stage the first annual Water Street Music Show. (INFORMATION ONLY) 14-00684 A Parking Study in the 700 Block of Periwinkle Lane. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 14-00689 A Parking Study for Pleasure Court. Ward 4, Alderman Donnell (INFORMATION ONLY) 14-00712 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the Boot” drive to benefit the Muscular Dystrophy Association (MDA) on September 5th, 6th and 7th at various intersections within Aurora. (INFORMATION ONLY) 14-00725 The Nico Foundation is requesting permission to hold a walk to protest violence in the community and the desire to bring Peace back on Saturday, August 30, 2014 . Please see attached maps for route . (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00703 A Resolution to award a Contract to Suburban General Construction, Inc. for the Sanitary Sewer Repairs 2014 Project . (PLACED ON CONSENT AGENDA) 14-00713 A Resolution Amending Purchase Order 276846 with Hey and Associates to provide landscape architecture construction assistance for the Green Infrastructure for CSO Control Project. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Weisner expressed his satisfaction with the way Phillips Park, one of the jewels in our community, is coming along. Mayor Weisner also announced the most recent events with Donny and Marie, and Jennifer Nettles, turned out a success. Mayor Weisner added that the Alley Art Festival and Roots Aurora were also very well attended, and we are glad to see so many people coming to enjoy different events in the downtown area. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 2, 2014 REQUESTS AND REFERRALS 14-00744 Final Plan on Lot 5 of the First Resubdivision of Lot 5 of Kirkland Crossing Subdivision for a retail use located S. of Mesa Lane, E. of Kirk Road, Aurora, Illinois 60502 (Hamra Gateway, LLC / Goodwill - 14-00744 / BA36/3-14.209-Fpn - TM - Ward 1) The above Requests and Referrals were referred to the Planning Council and Planning Commission. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:58 p.m. Motion carried by voice vote. City of Aurora Page 6