Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 21, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:09 by Mayor Weisner, and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF OCTOBER 7, 2014 14-00876 Approval of the Minutes of the October 7, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Peters, to approve the minutes of the Committee of the Whole Meeting held on October 7, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00744 A Resolution Approving the Final Plan on Lot 5 of the First Resubdivision of Lot 5 of Kirkland Crossing Subdivision for a Retail Use (Goodwill) located south of Mesa Lane, and east of Kirk Road, Aurora, Illinois 60502 . Zoning Administrator Ed Sieben spoke briefly about this item - a proposal for the construction of a Goodwill retail store. Sieben explained that this property meets parking requirements, setbacks, and there is a 6 ft. fence around the property. Per Sieben, they have asked for additional heavier landscaping, especially on the south side. Sieben introduced Paula Mitchell, authorized agent representing Goodwill stores at today's meeting. Mitchell addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 21, 2014 FINANCE COMMITTEE RECOMMENDATIONS 14-00795 A Resolution to Accept the Proposal of United Meters, Inc., Morris, Illinois for the 2014 Water Meter and Reading Device Change-Out Program. Assistant Finance Director Bea Torres led a brief presentation on this item - the acceptance of a proposal to replace residential and commercial water meters and reading devices. Torres explained that the devices installed ten (10) to thirteen (13) years ago were manufactured to last approximately seven (7) years, and that the batteries are expiring or have expired. Torres added that the change-out is projected to last over a six (6) year period. Torres addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) 14-00813 A Resolution approving the Professional Engineering Services Agreement with HR Green Inc. for the Lake Street and River Street Two Way Conversion (PLACED ON CONSENT AGENDA) 14-00814 A Resolution Amending the Guidelines for the Single Family Residential Restoration Program to add Pre-Award Inspections and a 20% Award Contingency for Unforeseen Problems Found in the Permit Inspection Process. Neighborhood Redevelopment Manager Jeff McLaughlin spoke about this item - a proposed amendment to the Single Family Restoration program guidelines, in order to alleviate unexpected costs due to unforeseen code violations found during the building inspection process. McLaughlin addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) 14-00822 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2015 Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00823 A Resolution Establishing Dental Insurance Monthly Rates Effective January 1, 2015. Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 21, 2014 14-00824 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2015 . Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00828 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2015 through December 31, 2015 . Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00830 A Resolution Authorizing Agreement for Administrative Services with Allied Benefit Systems, Inc. For PPO Group Health Plan Administration for Period January 1, 2015 Through December 31, 2015. Chief Administrative Services Officer Alex Alexandrou spoke about this item, and addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) 14-00838 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates effective January 1, 2015 through December 31, 2015 . Chief Administrative Services Officer Alex Alexandrou spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00825 A Resolution Authorizing an Amendment to the CDBG Subrecipient Agreement for Mutual Ground, Inc., to Allow Reallocation of Staff Costs. (PLACED ON CONSENT AGENDA) 14-00837 A Resolution Authorizing the purchase of bulk rock salt in the amount of $57.50 per ton from Cargill Incorporated Salt Division, North Olmsted,Ohio . (PLACED ON CONSENT AGENDA) 14-00850 A Resolution to Purchase 5000 Total iPerl Water Meters and SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois in the Amount of $570,000.00 as the City Budget Allows for the 2014 Water Meter and Reading Device Change-Out Program. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 21, 2014 14-00851 A Resolution to accept a grant from the State of Illinois in the Amount of $200,000 for creation of exhibits and replication of the historic chandelier for the Grand Army of the Republic Memorial Museum. Chief Community Services Officer Dan Barreiro, and Grant Writer John Russell, led a presentation on this item. (PLACED ON CONSENT AGENDA) 14-00852 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen & Associates, LLC for the Installation of a new roof for the Phillips Park Maintenance Facility located at 903 Ray Moses Drive in the amount of $111,731.52 through the Naperville Job Order Contract Program. Director of Neighborhood Standards Jim Pilmer spoke briefly on this item - a request for approval of the replacement of the existing 1970 roof at the Parks and Recreation main operations facility. (PLACED ON CONSENT AGENDA) 14-00860 A Resolution to Ratify payment of $131,330 to HD Supply Waterworks Ltd., Carol, Stream, Illinois for Iperl water meters and SmartPoint transceivers and the purchase of additional meters and SmartPoints as the budget allows for the Water and Sewer Division. (PLACED ON CONSENT AGENDA) 14-00861 A Resolution accepting the lowest qualified bid for asbestos abatement at the city owned property located at 14 S. Blackhawk Street, Aurora IL from Valor Technologies, Inc of Bolingbrook, IL in the amount of $589,400.00. Neighborhood Standards Director Jim Pilmer introduced Mr. Patrick Kelsey, with Wills Burke Kelsey Associates, who spoke in regards to the asbestos survey conducted in the building, which will require extensive asbestos abatement. (PLACED ON CONSENT AGENDA) 14-00865 A Resolution to amend the "2014 Citywide Patching - Water and Sewer Maintenance Project" contract with Builders Paving, LLC dba Hardin Paving Services, 4413 Roosevelt Road #108 Hillside, Il 60162 . (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00586 A Parking Study in the 400 block of Plum Street for the installation of Handicap Parking. Ward 6, Alderman Saville (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 21, 2014 14-00738 A Traffic Study for York Court. Ward 10, Alderman Johnson (INFORMATION ONLY) 14-00749 A Parking Study for Bittersweet Court. Ward 5, Alderman Peters (INFORMATION ONLY) 14-00796 Requesting approval for the use of Phillips Park Zoo for the Brokaw Early Learning Family Field Trip on October 7, 2014 from 1:00 to 2:30. (INFORMATION ONLY) 14-00806 A Traffic Study for the Blue Spruce Street and Handley/Evergreen intersection. Ward 1 0, Alderman Johnson (INFORMATION ONLY) 14-00842 Requesting approval to dedicate Watson Street from Fifth Avenue to Seventh Avenue as Daniel D. Dolan Lane on Saturday, October 18th at 9:30 am. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-00843 A Resolution for accepting the improvements and maintenance security for 1740 Molitor Rd . (PLACED ON CONSENT AGENDA) 14-00886 A Resolution to award a Contract to Glenbrook Excavating & Concrete, Inc. for the Lincoln Avenue Emergency Sanitary Sewer Repair Project . (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Mayor Weisner announced that the newly formed Indian American Community Outreach Advisory Board sponsored the Diwali Festival (Festival of Lights) celebration at Waubonsie Valley High School, a very meaningful celebration in the Indian community. Mayor Weisner proudly said that approximately three to four thousand people attended the event, and commanded the board for a very successful first effort. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 21, 2014 MAYORAL APPOINTMENTS 14-00891 A Resolution Appointing Sharon Garcia and Kunal Majmundar to the Indian American Community Outreach Advisory Board. This Resolution was referred to the City Council. 14-00896 A Resolution Appointing Robert Lundquist and Reappointing Peter Grometer to Aurora's Human Relations Commission. This Resolution was referred to the City Council. 14-00898 A Resolution appointing James G. Wargo as Liquor Control Hearing Officer. Corporation Counsel Alayne Weingartz introduced Mr. James G. Wargo to the members of the City Council, and spoke briefly about his background and credentials. This Resolution was referred to the City Council. REQUESTS AND REFERRALS 14-00887 Requesting approval of a Special Use Permit for a medical cannabis dispensing facility use located at 1056 N. State Route 59 (PharmaCann, LLC - L14-00887 / NA16/4-14.278-Su - ES - Ward 10) The above Request and Referral was referred to the Planning Council and Planning Commission. 14-00888 Requesting approval of a Special Use Permit for a medical cannabis dispensing facility use located at 929 N. Lake Street (Curative Health, LLC - L14-00888 / AU15/1-14.275-Su - ES - Ward 6) The above Request and Referral was referred to the Planning Council and Planning Commission. 14-00889 Requesting approval of a Special Use Permit for a medical cannabis cultivation facility use located at 2229 Diehl Road (Curative Health Cultivation, LLC - L14-00889 / NA07/1-14.294-Su - ES - Ward 10) The above Request and Referral was referred to the Planning Council and Planning Commission. 14-00890 Requesting approval of a Special Use Permit for a medical cannabis dispensing facility use located at 1271 N. Lake Street (Harborside Illinois Grown Medicine, Inc. - L14-00890 / AU10/3-14.287-Su - ES - Ward 6) The above Request and Referral was referred to the Planning Council and Planning Commission. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 21, 2014 ADJOURN Alderman Hart-Burns moved, seconded by Alderman Mervine, to adjourn the meeting at 5:50 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 7