Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 02, 2014 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:07 p.m. by Mayor Weisner, and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 1 - Alderman Bob O'Connor MINUTES OF MEETING OF NOVEMBER 18, 2014 14-01017 Approval of the Minutes of the November 18, 2014 Committee of the Whole meeting. Alderman Hart-Burns moved, seconded by Alderman Irvin, to approve the minutes of the Council Meeting held on November 18, 2014. Motion carried by voice vote. Aye: 10 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman Peters, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson and Alderman Irvin Abstain: 1- Alderman Garza PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-00936 A Resolution Authorizing Approval of the 2015-2019 Consolidated Plan for Federal Funding and the 2015 Annual Action Plan Funding Recommendations - Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Neighborhood Redevelopment manager, Jeff McLaughlin, spoke briefly about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 2, 2014 14-00940 A Resolution Authorizing an Annual Action Plan Substantial Amendment (2014 - #5) to Reflect Funding Re/Allocations for the Community Development Block Grant (CDBG) and HOME Investment Partnerships Act (HOME) Programs . Neighborhood Redevelopment manager, Jeff McLaughlin, spoke briefly about this item. (PLACED ON CONSENT AGENDA) FINANCE COMMITTEE RECOMMENDATIONS 14-00919 A Resolution Authorizing the Execution of a Development Agreement with the Boy Scouts of America Three Fires Council . Assistant Chief of Staff Rick Guzman spoke briefly about this item, and introduced Mr. Joseph Wiltrout, Scout Executive for the Boy Scouts of America Three Fires Council, and Mr. Andrew Glassford, Director of the Boy Scouts National Foundation, present at today's meeting. Mr. Wiltrout spoke to the City Council about the vision for what they call the "Youth Leadership Center" in Aurora. (PLACED ON CONSENT AGENDA) 14-00948 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division. (PLACED ON CONSENT AGENDA) 14-00954 A Resolution Authorizing the Purchase of Cisco computing and networking equipment for the Police Department in the amount of $109,441.77 from Sentinel Technologies, Inc . Chief Technology Officer Ted Beck explained this item will provide additional equipment for the Police Department to augment their existing system. (PLACED ON CONSENT AGENDA) 14-00976 A Resolution authorizing payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $387,632.76 . (PLACED ON CONSENT AGENDA) 14-00985 A Resolution to Approve the Mutual Aid Box Alarm System-Illinois Contract Addendum, Ordinance, and Secretary/Clerk Certificate. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 2, 2014 14-00988 A Resolution Authorizing the Execution of a Hotel Occupancy Tax Rebate Agreement with Midwest Management II, Inc., for the Property at 111 North Broadway. Chief Development Services Officer Bill Wiet, Seize the Future CEO Dave Hulseberg, and Midwest Management and Operator Rocky Pintozzi spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00992 A Resolution Authorizing Execution of Labor Agreement Between the City of Aurora and Local 99 of the International Association of Firefighters, AFL/CIO/CLC. Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item, and pointed out some of the changes to the Fire contract. Alexandrou explained they are pleased with the work done in collaboration with the Fire Union team and Fire Management. (PLACED ON CONSENT AGENDA) 14-00994 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2014 through December 31, 2015. Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item, and added that the fact that the market is favorable and we have had no claims for this year have contributed to a flat renewal. (PLACED ON CONSENT AGENDA) 14-00995 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss Coverage with QBE Insurance Group, Ltd. For the Period January 1, 2015 through December 31, 2015 . Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-00996 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and Fine Arts Insurance for the Period of December 31, 2014 through December 31, 2015. Chief Administrative Services officer, Alex Alexandrou, spoke about this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 2, 2014 14-01011 A Resolution Authorizing the Renewal Contract With Broadspire Services, Inc. To Provide Third-Party Administrative Services For The City’s General & Auto Liability Claims And Workers’ Compensation Claims As of January 1, 2015. Chief Administrative Services officer, Alex Alexandrou, spoke briefly about this item. (PLACED ON CONSENT AGENDA) 14-01020 An Ordinance Adopting An Annual Budget For The Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015 In Lieu Of Passage Of An Appropriation Ordinance. City Treasurer Brian Caputo presented a summary on the 2015 City of Aurora budget. Caputo explained next year's budget shows expenditures of $421.6 million, and after backing out carryovers of $37.8 million, the budget is $383.9 million, which is an increase of approximately 5.9% over the prior year. Caputo addressed the substantive budget changes within the schedule provided. (PLACED ON UNFINISHED BUSINESS) 14-01021 A Resolution authorizing the Mayor and City Clerk to execute all of the aforementioned documents for the acquisition of real property known as 590 Parker Avenue, Aurora, IL in the amount of $58,000.00 . Neighborhood Standards Director Jim Pilmer spoke briefly about this item. Pilmer explained the property in question will be demolished, and 50% of the demolition costs will be grant funded. (PLACED ON CONSENT AGENDA) GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-00782 A Traffic Study for Summerlin Drive. Ward 9, Alderman Bugg (INFORMATION ONLY) 14-00857 A Traffic Study for the Plum Street & Iroquois Drive intersection. Ward 4, Alderman Donnell (INFORMATION ONLY) 14-00901 A Traffic Study for the Stonegate/Carillon community. Ward 10, Alderman Johnson. (INFORMATION ONLY) 14-00906 A Traffic Study for N. May Street 500-600 Block. Ward 6, Alderman Saville. This item was returned to the Government Operations Committee City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 2, 2014 14-00990 A Parking Study for 4th Avenue in the 500 Block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 13-00788 A Resolution for acceptance of improvements and waiving the maintenance period for the Ogden Avenue Professional Center . (PLACED ON CONSENT AGENDA) 14-01001 A Resolution authorizing the Director of Purchasing and City Clerk to enter into an agreement with Engineering Enterprises, Inc., 52 Wheeler Road, Sugar Grove, IL 60554 to provide construction engineering services for the Lincoln Avenue Emergency Sanitary Sewer Repairs Project. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT Chief Management Officer Carie Anne Ergo provided an update on 5 Way, LLC. Ergo advised the committee members that funds in the amount of $275,000, originally held in escrow according to the Redevelopment Agreement, and which had been removed without notice to the city, along with all professional fees paid to the Developer, have been paid back to the city within the 90 day cure period. The Redevelopment Agreement is now void. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Bohman, to adjourn the meeting at 5:56 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 5