Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 06, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor Pro Tem O'Connor, and the Roll was called. Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman John Peters, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 3 - Mayor Tom Weisner, Alderman Bill Donnell, and Alderman Richard Irvin MINUTES OF THE MEETING OF DECEMBER 16, 2014 14-01104 Approval of the Minutes of the December 16, 2014 Committee of the Whole meeting. A motion was made by Alderman Hart-Burns , seconded by Alderman Saville, to approve the minutes of the Committee of the Whole Meeting held on December 16, 2014. Motion carried by voice vote. PLANNING & DEVELOPMENT RECOMMENDATIONS 14-01022 A Resolution Approving the Final Plat of Elks Club Second Resubdivision, being Vacant Land located at 77 S. Stolp Avenue and 1 W. Benton Street, Aurora, Illinois 60506 . (PLACED ON UNFINISHED BUSINESS) Enactment No: R15-009 FINANCE COMMITTEE RECOMMENDATIONS 14-00984 A Resolution Approving an Amendment to the Intergovernmental Agreement with the State of Illinois for traffic signal maintenance and electrical energy responsibilities. (PLACED ON CONSENT AGENDA) Enactment No: R15-001 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 6, 2015 14-01030 A Resolution authorizing the purchase of a payment kiosk from Sungard Public Sector in the amount of $38,349.00 and maintenance fees from Sungard Fusion and Adcomp Systems. (PLACED ON CONSENT AGENDA) Enactment No: R15-004 14-01058 A Resolution to approve the lowest and qualified bid for HVAC modifications to the 911 Center and Electrical Room at the Aurora Police Department Headquarters to Amber Mechanical Contractors, Inc of Alsip, Illinois in the amount of $165,600.00 . (PLACED ON CONSENT AGENDA) Enactment No: R15-005 14-01098 A Resolution Authorizing the Mayor to Execute an Agreement and All other Necessary Documentation to Accept the Donation of Real Estate Known as Property Located at 922 Garfield Avenue, Aurora, Illinois . (PLACED ON CONSENT AGENDA) Enactment No: R15-006 14-01102 A Resolution accepting the lowest qualified bid for demolition of the city owned property located at 14 S. Blackhawk Street, Aurora, Illinois from Alpine Demolition Services, LLC of St. Charles, Illinois in the amount of $656,485.93 . Neighborhood Standards Director Jim Pilmer, and Wills Burke Kelsey Associates Executive Vice President Patrick D. Kelsey, spoke on this item. Mr. Kelsey said that seventeen (17) parties came to the pre-bid for demoliton, and the city received seven (7) bids, ranging from $1.5 million to $656,485.93. Kelsey explained this will include the restoration of the site, which will be graded towards each street drain and seeded, as well as sidewalk repairs. Kelsey also provided an update on the asbestos abatement, which was completed last Friday. A walk-though was conducted yesterday and today, and the city is now waiting for the clearance letter from the IEPA for demolition. Kelsey and Pilmer addressed questions from some of the Aldermen. (PLACED ON CONSENT AGENDA) Enactment No: R15-007 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 14-01003 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Mai Quesi, Inc. d/b/a Mai Quesi, located at 1518 E. New York St.). (PLACED ON CONSENT AGENDA) Enactment No: R15-003 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 6, 2015 BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-01002 A Resolution authorizing the Director of Purchasing and the City Clerk to enter into a 2015 Master Service Agreement for Soil Management/CCDD Documentation and Various On-Call Environmental Services in an amount not to exceed seventy five thousand dollars and zero cents ($75,000.00) with Huff & Huff, Inc., 915 Harger Road, Suite 330, Oak Brook, IL 60523 . Public Works Director Mr. Ken Schroth spoke briefly about this item. (PLACED ON CONSENT AGENDA) Enactment No: R15-002 14-01105 A Resolution for the acceptance of improvements and waiving the maintenance period for Crossroads Community Church - Mass Grading. (PLACED ON CONSENT AGENDA) Enactment No: R15-008 REQUESTS AND REFERRALS 15-00002 Requesting approval of a Final Plan Revision of Lot 12 of McCarty Center Subdivision for a Dunkin Donuts with a drive-thru in half the building and office use in the other half located at 3999 75th Street (Raj Patel - 15-00002 / NA28/3-14.283-Fpn/R - ES/JS - Ward 8) . This Request was referred to the Planning Council and Planning Commission. 14-01125 Requesting to rezone property at the southwest corner of Sequoia Drive and Randall Road from R-1 and B-2 to R-5A(S) with a Special Use for a Planned Development and approval of a Preliminary Plan and Plat (Balaji Partners, LLC - 14-01125 / AU08/1-13.299-Rz/Su - SP/MG - Ward 5) This Request was referred to the Planning Council and Planning Commission. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 6, 2015 ADJOURN Alderman Hart-Burns moved, seconded by Alderman Mervine, to adjourn the meeting at 5.26 p.m. Motion carried by voice vote. ____________________________________ Isabel M. Garcia-Kodron City Clerk City of Aurora Page 4