Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 03, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:10 p.m. by Mayor Weisner, and the Roll was called. (Alderman Irvin joined the meeting at 5:18 p.m.) Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman John Peters MINUTES OF THE MEETING OF JANUARY 20, 2015 15-00051 Approval of the Minutes of the January 20, 2015 Committee of the Whole meeting. Alderman O'Connor moved, seconded by Alderman Mervine, to approve the minutes of the Committee of the Whole Meeting held on January 20, 2015. Motion carried by voice vote. Aye: 10 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson and Alderman O'Connor SCHOOL DISTRICT 129 - UPCOMING REFERENDUM REPORT West Aurora School District 129 Superintendent Jeff Craig led a presentation on the upcoming 2015 Capital Referendum. Craig explained the process followed to gather information about the needs of various schools, and how the board came up with the final capital needs list, which amounts to an estimated cost of $84.2 million. Craig provided illustrations and details on the planned capital improvements being sought, which included adding a protective canopy at Hope Wall, installing geothermal heating and cooling systems in several buildings, creating safe zones, classroom additions, and building a field house at West High, an Early Childhood Center, and a new Hill Elementary school. Craig addressed questions from Committee members. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 3, 2015 PLANNING & DEVELOPMENT COMMITTEE RECOMMENDATIONS 14-01056 An Ordinance Granting a Parking Setback Variance to the north property line, from 23 feet to 5 feet with Final Plan for a medical use for property located at 2285 Sequoia Drive, in Kane County, Aurora Illinois 60506. Planning and Design Manager Peter Messina led a presentation on this item (also related to file #14-01057). Messina spoke about the proposed new site for Advocate HealthCare Dreyer Clinic, to be constructed at 2285 Sequoia Dr. Messina said this is a proposed replacement for the existing Dreyer Medical Clinic, located at 1870 W. Galena Bl. Messina stated the current facility is at the end of its useful life, and the proposed project would provide an opportunity to create a State-of-the-Art facility. HDR Land Planner and Landscape Architect Mr. Lance Thies presented some renderings of the proposed new building. HDR Architect Mike McGinn spoke about the project's exterior, which attempts to achieve a timeless, warm and inviting design through the combination of brick, natural stone and zinc. Representatives for the petitioner and city staff addressed questions from some committee members. Alderman Saville requested that both items be held, to allow time for discussion regarding the fate of the current W. Galena Bl. property. (HELD) 14-01057 A Resolution Requesting approval of a Final Plat for a medical use located at 2285 Sequoia Drive . (HELD) 14-01118 A Resolution adopting the University Neighbors Neighborhood Plan created as part of the Aurora Neighborhood Planning Initiative (Wards 4 & 5) (PLACED ON UNFINISHED BUSINESS) FINANCE COMMITTEE RECOMMENDATIONS 15-00023 A Resolution to Accept the Bid from P&M Tree Service, West Chicago, IL., in the Amount of $69,000 for Tree Removal at Various Locations Citywide for the Division of Street Maintenance. (PLACED ON CONSENT AGENDA) 15-00037 A Resolution authorizing the purchase of 26 Taser X26P conducted electrical weapons and accessories. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 3, 2015 GOVERNMENT OPERATIONS COMMITTEE RECOMMENDATIONS 15-00004 Wayside Cross Walk A Mile In My Shoes, Saturday, February 14, 2015, 8:00am to 11:00am. (INFORMATION ONLY) 15-00011 Aurora Sports Festival, Friday, May 8, 2015 from 8:30am to 3:00pm (INFORMATION ONLY) 15-00018 Aurora University Athletic Training 5K, Bounded by Garfield Ave (North), S. Russell Ave (East), Lakewood Pl, S. Harrison Ave, Kenilworth Pl, S. Elmwood Dr, Marseillaise Pl, and S. Gladstone Ave (South), and Western Ave (West), Sunday, March 29, 2015 from 9:00am to 10:00am. (INFORMATION ONLY) 15-00021 Charitable Solicitation Permit request from Marie Lund. She is requesting permission to hold a Tag Days drive in Aurora May 23-24, 2015 to solicit funds to benefit the research and patient service programs of the Les Turner ALS Foundation in honor of National ALS Awareness Month. (INFORMATION ONLY) 15-00045 Approval of Lake Street and River Street Two Way Conversion (Ward 4 & 6 Alderman Bill Donnell and Alderman Michael B. Saville) . Traffic Engineer Eric Gallt and Roopa Anjanappa led an informational presentation on this item. Gallt explained that the plan being presented tonight is part of the ongoing negotiations with the State. The two-way conversion will include Lake St., between Downer Pl. and Gale St., and River St., between Gale St. and New York St. Gallt showed a rendering of the River St. project, providing some details on added parking and a bike lane, which will bridge the Fox River Trail gap. Gallt also presented a summary of the list of pro's and con's resulting from feedback received at public hearings and multiple open houses. Gallt addressed questions from some of the Aldermen. (INFORMATION ONLY) BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE RECOMMENDATIONS 14-01128 A Resolution to accept Plumbing Service Bids for the Water and Sewer Division. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 3, 2015 MAYORAL APPOINTMENTS 15-00001 A Resolution Appointing Scott Roscoe and Christopher Hess and Reappointing Lisa Garcia, Robert Moga, Bernina Perkins and Art Sheridan to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council. 15-00048 A Resolution Appointing Cynthia Latimer and Peter Grometer to the Aurora Civic Center Authority. This Resolution was referred to the City Council 15-00057 A Resolution reappointing Shanita Anderson, Linda Cole and Margaret Truax as At-Large members, School District 129 representative Mark Engen and School District 204 representative Rose Smilgys to the Aurora Planning Commission. This Resolution was referred to the City Council CLOSED SESSION Alderman O'Connor moved, seconded by Alderman Bohman, that at the close of this meeting, the City Council go into Closed Session to discuss property acquisition, exception Section 2(c)(5) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried. ADJOURN Alderman Mervine moved, seconded by Alderman Irvin, to adjourn the meeting at 6:25 p.m. Motion carried by voice vote. ____________________________________ Alexandra E. K. Voigt City Clerk City of Aurora Page 4