Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 21, 2015 5:00 PM ROLL CALL The Committee of the Whole Meeting was called to order at 5:10 p.m. by Mayor Weisner and the roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman John Peters, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF THE MEETING OF TUESDAY, APRIL 7, 2015 15-00304 Approval of the Tuesday, April 7, 2015 Committee of the Whole Meeting Minutes. Alderman Peters moved, seconded by Alderman Donnell, to approve the minutes of the Committee of the Whole Meeting held on Tuesday, April 7, 2015. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 16, 2015 and Reviewed the Following Items: 14-00326 An Ordinance Granting a Revision to the Special Purpose Recreational Institution Special Use Permit to allow lighting for the outdoor soccer field on the Property located at 875 Aurora Avenue, Aurora, Illinois, 60505 Ed Sieben from the Planning & Zoning Department presented on this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 21, 2015 14-00699 A Resolution Accepting the Dedication of a Plat of Easement granting a city easement over the water main located at 601 N. Farnsworth Avenue Alex Minella from the Planning & Zoning Department presented on this item. (PLACED ON CONSENT AGENDA) 14-01125 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property from B-2 General Retail to R-5A(S) Multiple Family Dwelling, Establishing a Special Use Planned Development and Approving the Balaji Homes Condominiums Plan Description for 10.37 Acres located at Southwest corner of Sequoia Drive and Randall Road, Aurora, Illinois 60506 Attorney John Phillipchuck presented on behalf of the Balaji Partners, LLC and the Balaji Group, LLC. Mr. Phillipchuck introduced Mr. Harry Koneru, the developer for the project who spoke briefly on the project. (PLACED ON UNFINISHED BUSINESS) 15-00165 An Ordinance Approving a Revision to the Butterfield Planned Development District Plan Description on 97.38 Acres for Property located at 2725 Bilter Road and 2815 Bilter Road, Aurora, Illinois 60502 Attorney Bruce Goldsmith spoke briefly on this item. (PLACED ON CONSENT AGENDA) 15-00196 A Resolution Accepting the Dedication of a City Easement on the property located at 502 Westgate Drive. (PLACED ON CONSENT AGENDA) 15-00275 A Resolution Approving a Preliminary Plan and Plat for Balaji Homes Condominiums Subdivision Being Vacant Land located at Southwest corner of Sequoia Drive and Randall Road, Aurora, Illinois 60506 (PLACED ON CONSENT AGENDA) 15-00294 A Resolution Accepting the Dedication of a City Watermain Easement for the Redwood Watermain Project on the property located at 1901-87 W. Galena Boulevard Alex Minella, Planning & Zoning Department, presented briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 21, 2015 15-00296 A Resolution Authorizing the Execution of a City Watermain Easement Agreement for the Redwood Watermain Project on the property located at 1851 W. Galena Boulevard (PLACED ON CONSENT AGENDA) 15-00297 A Resolution Accepting the Dedication of a City Watermain Easement for the Redwood Watermain Project on the property located at 10 N. Edgelawn Drive (PLACED ON CONSENT AGENDA) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 14, 2015 and Reviewed the Following Items: 15-00094 A Resolution Authorizing the Sale of Obsolete and Surplus Property (PLACED ON CONSENT AGENDA) 15-00182 A Resolution Awarding a Request for Proposal (RFP) 15-02 to the Quad County African American Chamber of Commerce (QCAACC) to Provide Entrepreneur/Small Business Outreach Services in the City of Aurora's Neighborhood Revitalization Strategy Area (NRSA) . (PLACED ON CONSENT AGENDA) 15-00189 A Resolution to accept the bid from Coffman Truck in the amount of $24,291 for a 2016 2500 cargo van and the approval to have Mavron reinstall an animal interior in this van for $14,255 for Aurora's Animal Control Division as a sole source . (PLACED ON CONSENT AGENDA) 15-00245 A Resolution to approve a purchase of a used 2014 Ford F550 with an Altec Electrical Aerial bucket for the Electrical Maintenance Division from Global Industries as a sole source in the amount of $91,250.00 (PLACED ON CONSENT AGENDA) 15-00261 A Resolution to award the 2015 Downtown Sidewalk Removal and Replacement Project in the Not-to Exceed amount of $30,000 to Geneva Construction Company, P.O. Box 998, Aurora, IL 60507 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 21, 2015 15-00263 A Resolution to Award the Contract for the 2015 MFT Street Resurfacing Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $3,198,072.35 and to Appropriate Motor Fuel Tax Funds, 15-00000-01-GM . (PLACED ON CONSENT AGENDA) 15-00272 A Resolution Authorizing the Purchase of Bulk Rock Salt in the Amount Of $70.44 Per Ton. (PLACED ON CONSENT AGENDA) 15-00274 A Resolution Accepting the Bid from Classic Landscape Ltd., West Chicago, IL for the Central Area Landscape Maintenance for Various City Divisions for 2015 and 2016 . (PLACED ON CONSENT AGENDA) 15-00283 A Resolution Authorizing the Director of Purchasing to Execute the Engineering Agreement with Engineering Resource Associates, Inc. (PLACED ON CONSENT AGENDA) 15-00284 A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $75,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards. Jim Pilmer, Director of Neighborhood Standards, presented briefly on this item. (PLACED ON CONSENT AGENDA) 15-00287 An Ordinance Amending Chapter 20, Section 20-2 Of The Aurora Code Of Ordinances Entitled "Environmental Refuse Disposal Fee" Jim Pilmer, Director of Neighborhod Standards, presented briefly on this item. (PLACED ON CONSENT AGENDA) 15-00289 A Resolution authorizing the Director of Purchasing to execute a phase 3 engineering services contract for the construction of both the Galena Blvd and New York Street Two Way Conversion and the Lake Street and River Street two Way Conversion with Thomas Engineering Group in the amount of $123,309.40 (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 21, 2015 15-00293 A Resolution Approving an Amended and Restated Agreement Between the City of Aurora and Heartland Recycling - Aurora CCDD LLC, in Regards to the Development of the Land Surface for the Former Stone Quarry Located East of Illinois Rt. 25 and South of I-88/Mettel Road, Aurora, Illinois Bill Wiet, Chief Development Officer, presented briefly on this item. (PLACED ON UNFINISHED BUSINESS) 15-00292 A Resolution authorizing the City of Aurora to enter a contract with Kendall Excavating of Yorkville, Illinois in the amount of $59,900 for the Demolition and Site Restoration of 143 Middle Avenue Multi-Building Demolition Project . (PLACED ON CONSENT AGENDA) 15-00295 An Ordinance Reserving 2015 Volume Cap In Connection With Private Activity Bond Issues, And Related Matters. (PLACED ON CONSENT AGENDA) 15-00299 An Ordinance Amending Ordinance No. O09-85 Authorizing The Issuance Of Revenue Notes, Series 2009 (River Street Plaza Project) Of The City Of Aurora, Kane, DuPage, Will, And Kendall Counties, Illinois, In The Aggregate Principal Amount of $3,700,000; Authorizing The Execution and Delivery Of Related Documents In Connection Therewith; And Related Matter . Brian Caputo, Chief Financial Officer, presented briefly on this item. (PLACED ON CONSENT AGENDA) 15-00300 A Resolution authorizing an increase in Parking Fees at the Aurora Transportation Center Joe Hopp, Superintendent of Maintenance Services, presented briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 21, 2015 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 14, 2015 and Reviewed the Following Items: 15-00171 A Resolution approving the issuance of a Carnival License to Windy City Amusement, Inc. / Fox Valley United Way for a carnival to be held at the West Plaza Shopping Center on May 14 - 17, 2015. (PLACED ON CONSENT AGENDA) 15-00246 A Resolution authorizing an extended hour of sale and consumption of alcoholic liquor for Liquor License classifications A, B, E and F on Tuesday, May 5, 2015 only, upon approval by the Local Liquor Control Commissioner. (PLACED ON CONSENT AGENDA) 15-00298 A Resolution approving the issuance of a Music Festival permit to The American Diabetes Association for Sunday, June 14th, 2015 at the Two Brothers Roundhouse area from 6: 00 a.m. to 5:00 p.m. (PLACED ON CONSENT AGENDA) 15-00164 Requesting Approval to Stage The Bazaar on Water Street on the Water Street Mall on Saturday, July 18, 2015 from 2:00 to 8:00 pm. (INFORMATION ONLY) 15-00177 Riverfront Playhouse is requesting permission to stage Shakespeare on the Mall on Water Street Mall Saturday, July 25, 2015 from 7:00 to 9:00 pm. (INFORMATION ONLY) 15-00205 Requesting approval to stage the City of Aurora's annual Memorial Day Parade on Monday, May 25, 2015. (INFORMATION ONLY) 15-00206 Requesting approval for the Aurora Puerto Rican Cultural Council to stage their annual parade on Sunday, July 26, 2015 at 12:00 pm. (INFORMATION ONLY) 15-00207 Requesting approval to stage Louche Puce on Water Street Mall August 15, 2015 from 9:00 am to 4:00 pm. (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 21, 2015 15-00208 Requesting approval for the Friends of LaSalle Street Historic Auto Row to stage the annual Friends of LaSalle Street Auto Row Car Show on Sunday, August 23, 2015 from 11:00 am to 3:00 pm. (INFORMATION ONLY) 15-00210 Requesting approval to stage the City of Aurora's annual fireworks display and evening activities on Friday, July 3rd, 2015. (INFORMATION ONLY) 15-00212 Requesting approval to stage the City of Aurora's annual 4th of July Parade on Saturday, July 4, 2015 at 10:00 am. (INFORMATION ONLY) 15-00213 Requesting approval for the Aurora Veterans Advisory Council to hold a Classic Car Show at Lot W, 309 N. River Street on July 3, 2015 from 4:30 to 7:30. (INFORMATION ONLY) 15-00223 A Parking Study for the 400 block of S. Broadway. Ward 4, Alderman Donnell (INFORMATION ONLY) 15-00224 A Traffic Study for the Sullivan Road and Mitchell Road intersection. Ward 1, Alderman Bohman (INFORMATION ONLY) 15-00225 A Parking Study for NO PARKING signage in the 400 block of Jackson Street. Ward 3, Alderman Mesiacos (INFORMATION ONLY) 15-00228 A Traffic Study for the intersection of N. Randall Road and W. Indian Trail Road. Wards 5 and 6, Aldermen Peters and Saville (INFORMATION ONLY) 15-00229 A Traffic Study for Clarendon Lane, 2000 block. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 15-00230 A Parking Study for the intersection Moraine Drive and Homestead Avenue. Ward 5, Alderman Peters (INFORMATION ONLY) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 21, 2015 15-00260 L.I.F.T. Aurora is requesting approval to stage On the Wall on Water Street Mall, Sunday, July 19, 2015 from 12:00 pm to 7:00 pm. (INFORMATION ONLY) 15-00262 L.I.F.T. Aurora is requesting approval to stage Arts-A-Palooza on Water Street Mall, Saturday, September 12, 2015 from 10:00 am to 5:00 pm. (INFORMATION ONLY) 15-00264 SciTech Hands on Museum is requesting street closure of Benton from River to Stolp on Saturday, April 18, 2015 from 1:00 to 3:00 pm. for Mathlete's Day. (INFORMATION ONLY) 15-00267 A Traffic Study for the northwest corner of Wood Street and Sheffer Road. Ward 1, Alderman Bohman (INFORMATION ONLY) 15-00269 A Parking Study for the 1200 block of Autumn Lane. Ward 1, Alderman Bohman (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 13, 2015 and Reviewed the Following Items: 15-00254 A Resolution for Security Reduction No. 1 for Hometown of Farnsworth - Mass Earthwork - 06.429 (PLACED ON CONSENT AGENDA) 15-00285 A Resolution authorizing the Mayor and City Clerk to execute a contract with Geneva Construction for the 2015 Citywide Pavement Patching Water and Sewer Maintenance project. (PLACED ON CONSENT AGENDA) 15-00288 A Resolution authorizing the City of Aurora to continue to participate in the cost of water quality studies and the development of an pollutant removal implementation plan by the Fox River Study Group. (PLACED ON CONSENT AGENDA) City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final April 21, 2015 NEW BUSINESS 15-00118 A Resolution Concerning the Review of "Closed" Executive Session Minutes Alayne Weingartz, Corporation Council, presented briefly on this item. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT PRESENTATION 15-00337 City of Aurora Branding Presentation Clayton Muhammad, Director of Communication and Public Information and Ed Barlow from Northstar (Mr. Barlow via telephone) presented on this item. ADJOURN A motion was made by Alderman Mervine, seconded by Alderman Bohman, to adjourn the meeting at 6:39 p.m. The motion carried by a voice vote. ____________________________________ Alexandra E. K. Voigt City Clerk City of Aurora Page 9