Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 16, 2015 5:00 PM ROLL CALL The Committee of the Whole Meeting was called to order at 5:07 p.m. by Mayor Weisner and the Roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF JUNE 2, 2015 15-00493 Approval of the Tuesday, June 2, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine, that this agenda item be approved and filed. The motion carried. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE 15-00231 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property from R-4 Two Family Dwelling to R-3(S) One Family Dwelling, and Establishing a Special Use Planned Development and Approving the Plan Description for 0.13 Acres located at 20 N. Chestnut Street, Aurora, Illinois 60506 Tracy Vacek of the Planning and Zoning Department spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-026 15-00375 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Duke Parkway and Vacating a Portion of a City Easement, north of Ferry Road in DuPage County, Aurora, Illinois, 60502 (Duke Realty - L15-00375 / WI33/3-15.083-Fsd/Fpn - TV - Ward 10) (Public Hearing City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 16, 2015 at City Council - June 23, 2015) (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-033 15-00377 A Resolution Approving a Final Plat for Unit Three of Butterfield East Subdivision located at Ferry Road and Duke Parkway, Aurora, Illinois 60502 Tracy Vacek of the Planning and Zoning presented Sue Bergdoll of Duke Parkway which spoke briefly on this item . (PLACED ON CONSENT AGENDA) Enactment No: R15-154 15-00378 A Resolution Approving a Final Plan on Lots 4, 6, 103, 104, 105 and 107 for Unit Three of Butterfield East Subdivision located at Ferry Road and Duke Parkway, Aurora, Illinois 60502 (PLACED ON CONSENT AGENDA) Enactment No: R15-155 15-00380 An Ordinance Establishing a Special Sign District on Lot 1 and 2 for of Metro 59 Subdivision located on Station Boulevard between Meridian Parkway and Meridian Lake Drive in DuPage County, Aurora Illinois Tracy Vacek of the Planning and Zoning spoke briefly on this item and introduced Danial Dash of Next Generation which spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-027 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE 15-00286 A Resolution setting fees for the City of Aurora's Rental Licensing Program. This Resolution was returned to the Finance Committee Enactment No: R15-169 15-00461 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects . (PLACED ON CONSENT AGENDA) Enactment No: O15-029 15-00462 An Ordinance Authorizing the Execution of a Lease Agreement with City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 16, 2015 SprintCom, Inc. for the Placement and Operation of Communication Facilities on the Monopole located at 1325 W. Indian Trail Road, Aurora, Ilinois. (PLACED ON CONSENT AGENDA) Enactment No: O15-030 15-00465 A Resolution to Purchase iPerl Water Meters and SmartPoint Transceiver Units from HD Supply Waterworks, Ltd., Carol Stream, Illinois as the annual division budget allows for the Water Meter and Reading Device Change-Out Program. (PLACED ON CONSENT AGENDA) Enactment No: R15-156 15-00466 An Ordinance Amending the Annual Budget for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014 (Amendment #2 for the 2014 Fiscal Year) . Brian Caputo, Chief Financial Officer, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-031 15-00475 An Ordinance Amending Chapter 48, Article II, Section 48-57 Entitled "Charges For Services" Of The Aurora Code Of Ordinances . (PLACED ON CONSENT AGENDA) Enactment No: O15-032 15-00476 A Resolution Authorizing the Mayor and City Clerk to execute an Agreement with the Illinois Department of Transportation for the Maintenance of Municipal Streets . (PLACED ON CONSENT AGENDA) Enactment No: R15-157 15-00487 A Resolution Awarding a Request for Proposal (RFP) 15-39 to Bluestone Design Build to Provide Exhibit Design/Build Services for the Grand Army of the Republic (GAR) Memorial Museum in the Amount of $246,000. (PLACED ON CONSENT AGENDA) Enactment No: R15-159 15-00488 A Resolution authorizing submittal of a Surface Transportation Program (STP) funding request to the Kane/Kendall Council of Mayors in connection with the Eola Road (Montgomery Road to 87th Street) Project, Section 10-00292-00-WR . City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 16, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-160 15-00489 A Resolution authorizing submittal of a Surface Transportation Program (STP) funding request to the Kane/Kendall Council of Mayors in connection with the East New York Street (Farnsworth to Welsh) Reconstruction Project, Section 14-00210-02-PV . (PLACED ON CONSENT AGENDA) Enactment No: R15-161 15-00492 A Resolution authorizing the Mayor and City Clerk to approve the Local Agency Agreement for Federal Participation with the State of Illinois and the Phase III Engineering Services Agreement with HR Green, Inc. for the Indian Trail Road (Orchard Road to Edgelawn Drive) Resurfacing Project, MFT Section # 15-00305-00-RS, and the City Clerk to sign the associated Motor Fuel Tax Resolution in the amount of $187,600. (PLACED ON CONSENT AGENDA) Enactment No: R15-162 15-00510 A Resolution Approving the creation of a Neighborhood Group Support Program. Dan Barriero, Chief Community Service Officer, Commander Kristen Zieman and Rick Guzman, Assistant Chief of Staff, spoke on this item and addressed questions from some of the Alderman. (PLACED ON CONSENT AGENDA) Enactment No: R15-163 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee has requested a Special meeting for Tuesday, June 16, 2015 to review the following item: 15-00533 A Resolution to Execute a Professional Engineering Contract with WBK Associates Ltd for Phase I Engineering for construction of the Aurora Transportation Center Regional Facility Enhancements Project. Ken Schroth, Director of Public Works and Director of Planning and Zoning Stephanie Phifer and Kelsy of spoke briefly on this item and answered some of the Aldermans questions. (PLACED ON CONSENT AGENDA) Enactment No: R15-164 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 16, 2015 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE 15-00082 An Ordinance Deleting Chapter 29, Art. II, Section 29-20.1 entitled "Vehicle Seizure and Impoundment" and Amending Chapter 29, Art. Alayne Weingartz, Corporation Council, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-024 15-00090 An Ordinance Creating Article III of Chapter 46 of the Aurora Code of Ordinance Entitled "Private Property Immobilization" Establishing a Licensing Program for the Immobilization of Vehicles on Private Property Commander Groom of the Aurora Police Department spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-025 15-00451 An Ordinance Amending Chapter 32 of the City of Aurora's Code of Ordinances titled "Peddlers and Solicitors". Alayne Weingartz, Corporation Council, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-028 15-00280 A Traffic Study for Foxridge Court. Ward 1, Alderman Bohman. (INFORMATION ONLY) 15-00307 A Traffic Study for Ridge Avenue. Ward 7, Alderman Hart-Burns (INFORMATION ONLY) 15-00449 Boy Scouts of America (BSA) Fox Fire District Cub Scout Day Camp, July 12-18, 2015 from 7:30am to 7:30pm at Phillips Park. (INFORMATION ONLY) 15-00478 The Compassion Foundation is requesting approval to dump miniature ducks off of the West Downer Place Bridge and collect the ducks at the finish line near Sci-Tech as part of its Lucky Ducky Derby activities on Saturday, July 25, 2015 from 11:00am to 3:00pm. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 16, 2015 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE 15-00479 A Resolution authorizing the Director of Purchasing to execute a contract with Copenhaver Construction for the Kensington Place and Russell Avenue Raingardens. (PLACED ON CONSENT AGENDA) Enactment No: R15-158 MAYOR’S REPORT MAYORAL APPOINTMENTS 15-00514 A Resolution Appointing Helen Ratzlow and Earle Robertson, and reappointing Veva Romania Walton and Warren Barton to the Block Grant Working Committee. (PLACED ON CONSENT AGENDA) Enactment No: R15-153 REQUESTS AND REFERRALS 15-00529 Requesting approval of a Final Plat for The Estate Homes of Verona Ridge Subdivision Unit 4 (Orleans RHIL, LP - L15-00529 / SG12/3-15.100-Fsd - TV - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION Alderman Hart-Burns moved, seconded by Alderman Mervine, that at the close of this meeting, the City Council go into Closed Session to discuss Property Aquisition, exception Section 2(c)(5) and Closed Session Minutes, exception Section 2(c)(21) of the Open Meetings Act, which authorizes this meeting to be closed to the public and that the City Clerk be directed to record the vote of each Alderman on this motion. Motion carried. ADJOURN Alderman Hart-Burns moved, seconded by Alderman Irvin, to adjourn the meeting at 5:53 p.m. Motion carried by voice vote. City of Aurora Page 6