Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 07, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:05 pm by City Clerk, Wendy McCambridge. Clerk McCambridge called upon Corporation Counsel, Alayne Weingartz, to explain procedures since both the Mayor and Mayor Pro Tem were absent from the meeting. Ms. Weingartz explained per Roberts' Rules Article 7 the City Clerk would call the meeting to order in the absence of the Mayor and Mayor Pro Tem and the Vice President of the organization would perform the duties of running the meeting. Since the City of Aurora does not have a Vice President, the most senior member of the Council is being recommended to run the meeting. Ms. Weingartz asked for a motion to appoint the most senior member of the Council, Alderman Hart-Burns to run the meeting. The motion was made by Alderman Mervine and seconded by Alderman Donnell. The motion carried by a voice vote. Ms. WEingartz further explaned that Alderman Hart-Burns will be in control of the meeting until either the Mayor or Mayor Pro Tem enter the meeting or at the conclusion of tonight's meeting whichever occurs first. Alderman Hart-Burns called the role. Present 9- Alderman Scheketa Hart-Burns, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 3- Mayor Tom Weisner, Alderman Mike Saville, and Alderman Bob O'Connor 9 ayes 0 nayes Present 10 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 3 - Mayor Tom Weisner, Alderman Mike Saville, and Alderman Bob O'Connor MINUTES OF THE MEETING OF JUNE 16, 2015 15-00580 Approval of the Tuesday, June 16, 2015 Committee of the Whole Meeting Minutes. This Minutes was approved and filed City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 7, 2015 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, June 25, 2015 and Reviewed the Following Items: 15-00404 An Ordinance Approving Revisions to Aurora’s Comprehensive Plan for Property located at the southwest corner of Orchard Gateway and Deerpath Road in the City of Aurora, Illinois , 60506 Ed Sieben, P&Z and Dave Hulseberg, President & CEO of Seize the Future presented briefly on this item. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council 15-00405 An Ordinance Approving a Revision to the Orchard Gateway Corporate Centre Plan Description on 25.891 Acres for Property located at the southwest corner of Orchard Gateway and Deerpath Road, Aurora, Illinois 60506 Ed Sieben, Planning and Zoning, presented briefly on this item. Amy Rzepka, Developer, from Conor Commercial Real Estate, Cameron Trefry, Architect from Ware Malcomb and Paul Heintzelman from PPG presented renderings of the proposed project to the Council. A written presentation from Conor Commerical Real Estate, Ware Malcomb and PPG was distributed to the Council members. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council 15-00406 A Resolution Approving a Revision to the Preliminary Plan and Plat on 47.66 acres for Property located at the southwest corner of Orchard Gateway and Deerpath Road, Aurora, Illinois , 60506 Ed Sieben, Planning and Zoning, presented briefly on this item. Representatives from Conor Commercial Real Estate and PPG presented renderings of the proposed project to the Council. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00409 A Resolution Approving a Final Plan on Condo Lot 4 of Lot 5 of Aurora Corporate Center Subdivision and Granting a Setback Variance for property located along the east side of Beverly Drive, south of Ginger Woods Parkway, Aurora, Illinois , 60502 Ed Sieben, Planning and Zoning, presented on this item. Steve Hansen, architect for petitioner, Aurora Corporate Center Development Company also addressed questions from City Council members. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 7, 2015 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, June 23, 2015 and Reviewed the Following Items: 15-00259 A Resolution to purchase two 2015 Ford F-750 Chip Dump Trucks from Altec Industries as a sole source in the amount of $165,450.00 . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00286 A Resolution setting fees for the City of Aurora's Rental Licensing Program. Jim Pilmer, Director of Neighborhood Standards and Carie Anne Ergo, Chief Management Officer, presented on this item. An updated listing of proposed fees was distributed to the Council. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00332 A Resolution Awarding Request for Proposal (RFP) 15-12 to the Women’s Business Development Center to Provide Small Business Micro-Lending Services - Community Development Block Grant (CDBG) Program. This Resolution was returned to the Finance Committee 15-00468 An Ordinance for the Establishment of Special Service Area Number #181 Chicago Premium Outlets - Surplus Parking Lot Expansion, Kane County, in the City of Aurora This Ordinance was (PLACED ON UNFINISHED BUSINESS) to the City Council 15-00470 An Ordinance for the Establishment of Special Service Area Number #182 Victory Packaging - Sequoia & Randall, Kane County, in the City of Aurora. This Ordinance was (PLACED ON UNFINISHED BUSINESS) to the City Council 15-00471 An Ordinance for the Establishment of Special Service Area Number #185 958 Corporate Boulevard 958 Corporate Industrial Holdings, LLC, Kane County, in the City of Aurora . This Ordinance was (PLACED ON UNFINISHED BUSINESS) to the City Council 15-00472 An Ordinance for the Establishment of Special Service Area Number #186 966 Corporate Boulevard Mitutoyo America Corporation, Kane County, in the City of Aurora . This Ordinance was (PLACED ON UNFINISHED BUSINESS) to the City Council City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 7, 2015 15-00490 A Resolution Authorizing the Annual Renewal of Checkpoint Firewall Platforms and Related Software and Peripherals Maintenance Services with Guardian Technologies, Inc., Aurora, Illinois in the Amount of $86,229.70 for the Aurora Police Department. Andrew Fuerborn, APD Tech spoke briefly on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00494 A Resolution Authorizing the Purchase of Cisco networking and server equipment maintenance for the Aurora Police Department in the amount of $44,046 from Sentinel Technologies, Inc. of Downers Grove, Illinois. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00496 A Resolution Authorizing the execution of a first amendment to the current agreement with Parkmobile USA, Inc., Atlanta, Georgia to provide pay-by-phone option for daily parking at the Route 25 Transportation Center . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00504 A Resolution to ratify the payment to Schindler Elevator for the emergency repairs to the northwest elevator in the amount of $21,495.00 and approve the identical repairs and upgrades to the southeast elevator in the amount not to exceed $40,000.00 as a sole source. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00505 A Resolution authorizing the purchase of VoiceUtility IVR payment service from Selectron Technologies, Inc., Portland, Oregon in the amount of $34,450.00. Brian Caputo, Chief Financial Officer, spoke briefly on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00526 A Resolution Authorizing Execution of the Fourth Amendment to the Intergovernmental Agreement between the City of Aurora and the Aurora Civic Center Authority Regarding the Management of RiverEdge Park and John C. Dunham Pavilion Stephane Phifer, Director of Planning & Zoning, Erika Miller, Aurora Civic Center Authority, Director of Finance and Jim Birchall, Superintendent of Central Services, presented on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00540 A Resolution authorizing the Mayor to sign all documents for the participation in the Blight Reduction Program through the Illinois City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 7, 2015 Housing Development Authority Jim Pilmer, Director of Neighborhood Standards, presented on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00541 A Resolution to extend Motor Vehicle Parking Enforcement professional services contract for two years through Globetrotters International, Inc. Jim Pilmer, Director of Neighborhood Standards, presented on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00542 A Resolution Authorizing a Contract with F.H. Paschen, S.N. Nielsen & Associates, LLC for the tuck-pointing for the Animal Control and Care Facility located at 600 S. River Street in the amount of $37,977.13 through the Naperville Job Order Contract Program. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00543 A Resolution authorizing the purchase of 160 uninterrupted power supply ("UPS") batteries for the Aurora Police Department headquarters and the purchase of two annual preventive maintenance contracts from Critical Uptime Services for a total of $77,641.38. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00544 A Resolution to purchase Matrox Keyboard, Video and Mouse Extenders for the Aurora 9-1-1 Center in the amount of $48,020 from CDW-G through the National IPA contract . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00548 A Resolution for the purchasing authority of professional services from Midwest Environmental Consulting Services, Inc. of Yorkville, Illinois in the amount not to exceed $80,000.00 for city demolition projects coordinated by the Department of Neighborhood Standards. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00550 A Resolution requesting authorization for purchasing authority of professional services from Wills, Burke, Kelsey Associates in the amount not to exceed $25,000.00 for demolition projects coordinated by the Department of Neighborhood Standards This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00563 A Resolution to Enter into an Agreement with Michael Preston of 176 Westwood Ln., North Aurora, IL 60542 for Non- Exclusive Boat Rental Concessions at Phillips Park Mastodon Lake . City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 7, 2015 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, June 23, 2015 and Reviewed the Following Items: 15-00491 A Resolution approving the issuance of a Music Festival permit to St. Rita of Cascia, 750 W. Old Indian Trail, for Sunday August 16th, 2015 from 1:00 p.m. to 4:00 p.m . This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00524 A Resolution approving the issuance of a Music Festival permit to St. Therese Church, 271 N. Farnsworth Av., for Sunday August 9th, 2015 from 1:00 p.m. to 7:00 p.m. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00525 A Resolution approving the issuance of a Carnival License to Windy City Amusement, Inc. / Fox Valley United Way for a carnival to be held at the Northgate Plaza on August 7-9, 2015. Jim Pilmer, Director of Neighborhood Standards, presented on this item. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00308 A Parking Study for the 900 Block of Southbridge Drive. Ward 6, Alderman Saville This Reports/Studies was (INFORMATION ONLY) 15-00369 A Parking Study for Flagg Street in the 600 block. Ward 2, Alderman Garza. This Reports/Studies was (INFORMATION ONLY) 15-00399 A Parking Study for Trask Street in the 100 block. Ward 7, Alderman Hart-Burns This Reports/Studies was (INFORMATION ONLY) 15-00437 A Parking Study for Village Green Drive between Village Green Court and Avondale Lane. Ward 8, Alderman Mervine This Reports/Studies was (INFORMATION ONLY) 15-00439 A Traffic Study for Colfax Avenue and Solfisburg Lane intersection. Ward 7, Alderman Hart-Burns City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final July 7, 2015 This Reports/Studies was (INFORMATION ONLY) 15-00463 A Traffic Study for the intersection of Pleasant Place and Parker Avenue. Ward 3, Alderman Mesiacos. This Reports/Studies was (INFORMATION ONLY) 15-00481 Requesting approval for Light of the Heart to conduct its 3rd annual Art Jam at the Phillips Park Pavilion on Saturday, September 5, 2015 from 1:00 to 5:00 pm. This Event was (INFORMATION ONLY) 15-00500 A Parking Study for the 1300 block of Ironwood Court. Ward 5, Alderman Franco. This Reports/Studies was (INFORMATION ONLY) 15-00502 A Parking Study for Packford Lane in the 2700 block. Ward 10, Alderman Johnson. This Reports/Studies was (INFORMATION ONLY) 15-00523 Requesting permission for Digity Media LLC to stage the first Cock-A-Doodle Brew Festival on Saturday, October 10, 2015 from 11:00 am to 4:00 pm at 201 N. River Street. This Event was (INFORMATION ONLY) 15-00534 Charitable Solicitation Campaign Permit request for The Three Fires Council, Boy Scouts of America, annual popcorn sale from September 1st through November 7th, 2015 in which local youth sell popcorn to raise money to help support their pack, troop, and council programs . This Event was (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, June 22, 2015 and Reviewed the Following Items: 15-00507 A Resolution to Award a Contract for the Phillips Park Water Tower Water Main Connection Project for the Water Production Division This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00535 A Resolution accepting the improvements and maintenance security for Sacred Heart Church Parking Lot . 125 N. State St. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final July 7, 2015 This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00561 A Resolution Authorizing an Access Agreement between NICOR, Commonwealth Edison and the City of Aurora for 421 S. River Street This Resolution was (PLACED ON CONSENT AGENDA) to the City Council MAYOR'S REPORT MAYORAL APPOINTMENTS 15-00527 A Resolution Appointing Anthony Stanford and Mariana Ponce Hill to the Aurora Housing Authority Board. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council 15-00603 A Resolution Appointing Ashok Easwaran to the Indian American Community Outreach Advisory Board. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council REQUESTS AND REFERRALS 15-00574 Requesting approval of a Final Plan Revision for Lot 3 of Orchard Lake Development Subdivision Unit 1A located at 2287 W. Galena Boulevard (Charles Vincent George Architects - L15-00574 / AU19/1-15.125-Fpn/R - TV - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00593 Requesting approval of a Final Plan for Lot 14 of Fox Valley Properties, Phase 2 Subdivision located at 480 N. Oakhurst Drive (DuPage County Swim Center & Tebrugge Engineering - L15-00593 / NA20/1-15.137-Fpn - TV - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00596 Requesting approval of a Final Plat consolidating Lot 3A3 with Lot 4 of Eola Crossing Subdivision located on Eola Road south of Hafenrichter Road. (Fernandes Tennis Academy - L15-00596 / WH06/4-14.358-Fsd/Su/Fpn/V - TV - Ward 9) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00597 Requesting approval of a Special Use for a special purpose recreational facility (5200) with a Final Plan and parking variance on Lot 4 of Eola Crossing Subdivision (Fernandes Tennis Academy - City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final July 7, 2015 L15-00597 / WH06/4-14.358-Fsd/Su/Fpn/V - TV - Ward 9) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 15-00598 Requesting approval of a setback and lot coverage variance for the property at 939 Montgomery Avenue. (A Touch of Glass and Mirror - L15-00598 / AU29/4-15.075-V - ES - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION Bugg/Mervine Aldeman Bugg moved, seconded by Alderman Mervine, that at the close of this meeting, the City Council go into Closed Session to discuss Property Acquisition, exception Section 2(c)(5) of the Open Meetings Act, which authorized this meeting to be closed to the public and that the City Clerk directed to record the vote of each Alderman on this motion. Motion carried. Aye: 10 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Johnson and Alderman Irvin ADJOURN The Committee of the Whole was adjourned at 5:56 P.M. Alderman Donnell moved, seconded by Alderman Mervie, to adjourn the meeting at 5:56 P.M. Motion carried by a voice vote. ____________________________________ City Clerk City of Aurora Page 9