Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 20, 2015 5:00 PM ROLL CALL Mayor Weisner called the meeting to order at 5:05 P.M. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Richard Irvin Absent 1 - Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, OCTOBER 6, 2015 15-00917 Approval of the Tuesday, October 6, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco, seconded by Alderman Irvin, that this agenda item be approved and filed. The motion carried by voice vote. Alderman Hart-Burns abstained from the vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, October 15, 2015 and Reviewed the Following Items: 15-00692 A Resolution Approving a Final Plan for a Montessori School on Lot 1 of Meijer Subdivision located at 4393 Liberty Street . Feras Swies representing the petitioner, FHS Design Build LLC, was present and spoke briefly regarding the project of the Land of Learning Montessori to be built at the site. Ali Salam, manager for the Land of Learning Montessori, also spoke briefly regarding the projected enrollment and project features. (PLACED ON CONSENT AGENDA) Enactment No: R15-290 15-00710 An Ordinance Amending Ordinance Number 3100, being the Aurora City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 20, 2015 Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 551 4th Ave from R-2(S) One Family Dwelling District to O - Office District Tracey Vacek, Planner for the City of Aurora, spoke briefly regarding the request of Northern Lights Development Corporation's request to rezone the property to allow for the use of office space at the site. (PLACED ON CONSENT AGENDA) Enactment No: O15-068 15-00818 An Ordinance Establishing a Special Sign District for Hollywood Casino located at 1 & 2 W. New York Street Toni Johnson, Vice President of Casino Operations at Hollywood Casino Aurora, was present and clarified that the new signs would be for the building and the parking deck. (PLACED ON CONSENT AGENDA) Enactment No: O15-071 15-00822 A Resolution Approving the Final Plat of Bickford of Aurora Subdivision, being Vacant Land located at southwest corner of Orchard Road and Galena Boulevard Tracey Vacek, Planner for the City of Aurora, said the final plat and plan includes all buildings for the development except for the single family residences. The final plat and plan for those portions of the development will be presented when the owner is ready to pursue development of those properties. (PLACED ON CONSENT AGENDA) Enactment No: R15-292 15-00823 A Resolution Approving a Final Plan on Lots 1, 100 and 101 of Bickford of Aurora Subdivision located at southwest corner of Orchard Road and Galena Boulevard for housing for the elderly and stormwater detention. (PLACED ON CONSENT AGENDA) Enactment No: R15-293 15-00898 A Resolution Accepting the Dedication of a Watermain Easement West on the Aurora School District 129 Herget Middle School property located at 1550 Deerpath Road . (PLACED ON CONSENT AGENDA) Enactment No: R15-298 15-00793 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Lots 2 and 3 of Hercules Park Addition Subdivision, generally located City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 20, 2015 at 1032 Prairie Street, from B-2 General Retail to B-1 Local Retail Alderman Mesiacos informed the Mayor and City Council members that he is abstaining from the vote and discussion of the item because of his involvement as the architect for the project. A question was answered from Michael Poulakidas, owner of Spartan Ale House, regarding the intent to have video games and dart boards at the location. (PLACED ON CONSENT AGENDA) Enactment No: O15-070 15-00897 An Ordinance Establishing a Special Use Planned Development and Approving the Spartan House Plan Description for 0.18 Acres located at 1032 Prairie Street (PLACED ON CONSENT AGENDA) Enactment No: O15-072 15-00757 An Ordinance Granting a Special Use Permit for a Liquor License within 500 feet of Residential property on Lots 1, 2, and 3 of Hercules Park Addition Subdivision, generally located at 1032 Prairie Street (PLACED ON CONSENT AGENDA) Enactment No: O15-069 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, October 13, 2015 and Reviewed the Following Items: 15-00810 A Resolution to Approve the Contract and Retention of Dewberry Architects Inc. for the Design and Engineering of a Replacement Station 7 for the Aurora Fire department in the Amount of $192,300.00. Tom Greiner, Deputy Chief Aurora Fire Department, and Jonathan Tallman, architect from Dewberrry Architects, Inc. was present to answer questions. The new fire house will be able to be built on the current property without disruption to the current fire house building. Building will commence when adequate funding for the project is available. (PLACED ON CONSENT AGENDA) Enactment No: R15-291 15-00878 A Resolution authorizing the annual purchase of EnRoute CAD/RMS maintenance from Infor Public Sector Inc. of Alpharetta, Georgia for the Police and Fire Departments in the amount of $198,343.45 . (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 20, 2015 Enactment No: R15-294 15-00881 A Resolution to purchase three NetApp disk shelves and two E-Series Storage units from CDW-G of Vernon Hills in an amount not to exceed $150,930.00 for the Aurora Police and Fire Departments utilizing the National IPA Technology Solutions contract . (PLACED ON CONSENT AGENDA) Enactment No: R15-295 15-00916 A Resolution Accepting the Quotation from Vermeer Midwest, 2801 Beverly Drive, Aurora, Illinois 60502 in the Amount of $36,000 for the Purchase of a Demonstrator Stump Grinder Less Trade-In of a SC502A Stump Grinder in the amount of $10,000 for a Final Purchase Price in the Amount of $26,000 for the Division of Street Maintenance Tim Forbes, Labor Supervisor of Streets for the City of Aurora, was present and answered questions of City Council Members regarding the recommended purchase. (PLACED ON CONSENT AGENDA) Enactment No: R15-302 15-00924 A Resolution Authorizing Agreement for Administrative Services with Cigna Health and Life Insurance Company (Cigna) for PPO Group Health, Dental, C.O.B.R.A. and Stop Loss Plan Administration for Period January 1, 2016 through December 31, 2018 . Alex Alexandrou, Chief Operating Officer, spoke regarding the process to obtain new health insurance offerings. He provided information regarding the products and services that were sent out to bid. CIGNA was the only company to offer a claims guarantee. Other organizations contacted that use CIGNA's service is Bangor, ME, Chicago Transit Authority (CTA) and Houston, TX. There is a significant cost savings to the City of Aurora with all the changes being recommended. Mike Baker, Group Alternatives, a health care services consultant, was also present. He spoke regarding the tele-medicine option. Will not replace emergency care, but may reduce the use of urgent care and doctor visits. (PLACED ON CONSENT AGENDA) Enactment No: R15-303 15-00925 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2016 through December 31, 2016 . (PLACED ON CONSENT AGENDA) Enactment No: R15-304 15-00927 A Resolution Establishing PPO and HDHP Health Insurance Plans and Rates effective January 1, 2016 through December 31, 2016 . City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 20, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-305 15-00928 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2016 through December 31, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R15-306 15-00932 A Resolution Authorizing Unum to provide Life Insurance Services for January 1, 2016 through December 31, 2019 . (PLACED ON CONSENT AGENDA) Enactment No: R15-307 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, October 13, 2015 and Reviewed the Following Items: 15-00894 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: LH Aurora LLC. d/b/a Luigi’s House, located at 778 N Route 59, Aurora, Illinois.). Harlan Powell, attorney representing LH Aurora LLC dba: Luigi's House, was present. (PLACED ON CONSENT AGENDA) Enactment No: R15-296 15-00896 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: McBride’s Aurora Inc.. d/b/a McBride’s North, located at 2340 S. Eola Rd., Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R15-297 15-00904 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: MZBD Inc. d/b/a The Town Bar & Grill, located at 2681 E. New York Street, Aurora, Illinois.). Danny Behr, owner of MZBD, Inc. dba: The Towne Bar and Grill, was present. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 20, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-299 15-00732 Requesting permission to stage Winter Lights downtown on Friday, November 20, 2015 from 6:30 pm to 7:30 pm. (INFORMATION ONLY) 15-00872 A Traffic Study for the W. Indian Trail - Almond Drive intersection. Ward 5, Alderman Franco. (INFORMATION ONLY) 15-00874 A Parking Study for Fulton Street in the 800 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 15-00891 A Parking Study for Front Street in the 1100 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 15-00892 A Parking Study for George Avenue in the 800 block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 15-00893 A Parking Study for Montrose Avenue from Keating Drive to Savoy Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, October 12, 2015 and Reviewed the Following Items: 15-00905 A Resolution authorizing the Director of Purchasing and the City Clerk to enter into an agreement with Wills Burke Kelsey Associates, Ltd. to provide design engineering for the Waubonsie Lake Dredging. (PLACED ON CONSENT AGENDA) Enactment No: R15-300 15-00906 A Resolution authorizing the Director of Purchasing and City Clerk to Execute the Contract Amendment with Wills Burke Kelsey Associates, Ltd. for the Lake Street Sewer Separation Project . City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 20, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-301 MAYOR’S REPORT MAYORAL APPOINTMENTS 15-00923 A Resolution Appointing Nestor Garcia as the School District 131 Representative to the Aurora Planning Commission. This Resolution was referred to the City Council Enactment No: R15-288 15-00926 A Resolution Appointing Ramona Wood and Reappointing Tim Oelker to the Aurora Civil Service Commission. This Resolution was referred to the City Council Enactment No: R15-289 CLOSED SESSION A motion was made by Alderman Irvin and seconded by Alderman Mervine to move to Closed Session at 5:42 P.M. A voice vote was taken and carried unanimously. ADJOURN A motion was made by Alderman Hart-Burns and seconded by Alderman Mervine to adjourn the meeting. A voice vote was taken and unanimously approved. The Committee of the Whole Meeting was adjourned at 5:39 P.M. City of Aurora Page 7