Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 03, 2015 5:00 PM CALL TO ORDER Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order at 5:06 P.M. ROLL CALL Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF THE MEETING OF TUESDAY, OCTOBER 20, 2015 COMMITTEE OF THE WHOLE MEETING 15-00958 Approval of the Tuesday, October 20, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to approve the minutes from the Tuesday, October 20, 2015 Committee of the Whole Meeting. The motion carried by a unanimous vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, October 29, 2015 and Reviewed the Following Items: 15-00596 A Resolution Approving the Final Plat for Eola Crossing 4th Resubdivision, being Vacant Land located at 2360 and 2390 S. Eola Road Tracey Vacek, Planner, was present to speak on this item and the following related item. She explained and read the change to the ordinance being proposed. Attorney, Patti Burnhard (Dommermuth, Cobine, West, Gensler, Philipchuck, Corrigan, City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 3, 2015 Bernhard, Ltd), partner and instructor Gus Fernandez,and owner Hanna Choi were present to address questions and provide additional information regarding the request to build and operate a high performance tennis instruction academy at the site. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-310 15-00597 An Ordinance Granting a Special Use Permit for a Special Purpose Recreational Use and Granting a Parking Variance on Lot 1 of Eola Crossing 4th Resubdivision This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-073 15-00839 An Ordinance Establishing a Special Use Planned Development, Approving the West Aurora High School Campus Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of P Park and Recreation District for the property located at 1201 W New York Street Tracey Vacek, Planner, spoke briefly regarding this item and the following item. West High has agreed to the recommended changes to the plan. She read the proposed changes. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-074 15-00947 A Resolution Approving a Final Plan for West Aurora High School Campus located at 1201 W New York Street This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-316 15-00908 A Resolution Approving the 2016 Annual Action Plan Funding Recommendations - Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Amy Munro, Development Coordinator, presented the Block Grant Working Committee Annual Action Plan recommendations for the City of Aurora. The plan is online and the time for public comment is still open. She requested the item to be placed on Unfinished Business for the November 24th City Council Meeting. This Resolution was (PLACED ON UNFINISHED BUSINESS) to the City Council Enactment No: R15-322 15-00918 An Ordinance Authorizing the Execution of the 2015 Addendum to the Jurisdictional Boundary Line Agreement Amendment between the City of Aurora and the Village of North Aurora Bill Wiet, Chief Development Officer, spoke briefly regarding the item. The boundary City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 3, 2015 agreement between City of Aurora and North Aurora does allow Aurora to use the Village of North Aurora water supply. A change to the boundary agreement is being proposed to allow for two additional taps for Aurora to utilize North Aurora water supply and to share supply lines in the event of an emergency. This Ordinance was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: O15-075 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, October 27, 2015 and Reviewed the Following Items: 15-00877 A Resolution authorizing the purchase of Panasonic semi-rugged laptops and related hardware and software for the Aurora Police Department in the amount not to exceed $525,000 from CDS Office Technologies of Itasca, Illinois and related vendors. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-311 15-00922 A Resolution entering into an agreement with Advent Systems, Inc. to add security cameras at the North end of the Lincoln Avenue parking lot and pedestrian tunnel in the amount of $33,568.00. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-312 15-00935 A Resolution Amending resolution R13-263 with Crowe Horwath, LLP, Oak Brook Illinois for an additional amount of $65,000.00 for the Technical Services and MIS Divisions. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-313 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, October 27, 2015 and Reviewed the Following Items: 15-00920 Charitable Campaign Permit request from the Salvation Army for their Red Kettle Campaign 2015 to be held November 13 through December 24, 2015 between the hours of 8:00 a.m. and 8:00 p.m. each day, excluding Sundays and Thanksgiving Day, at various City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 3, 2015 businesses throughout the Aurora Community This Event was (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, October 26, 2015 and Reviewed the Following Items: 15-00943 A Resolution for acceptance of improvements and waiving the maintenance period for the FVPD Virgil Gilman Trail Bridge at Galena Blvd.. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-314 15-00944 A Resolution for acceptance of improvements and waiving the maintenance period for EASD No. 131 Kindergarten Center - 250 E. Indian Trail. This Resolution was (PLACED ON CONSENT AGENDA) to the City Council Enactment No: R15-315 MAYOR’S REPORT Mayor Pro Tem O'Connor announced that District 129 will be occupying the buildings formerly occupied by the Dreyer Medical campus at Galena Blvd and Edgelawn. An arrangement is under discussion for the City to be able to acquire the former 129 administration building to redevelop. District 129 also made an announcemnet to name the Career and Technical Training Center after the Weisner family. Mayor Pro Tem O'Connor thanked the City Council for working together to repurpose the site. MAYORAL APPOINTMENTS 15-00946 A Resolution Appointing Joshua Pfeuffer and Juan Reyna and reappointing Dale Anderson, Scott Roscoe and Christopher Hess to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council Enactment No: R15-309 REQUESTS AND REFERRALS 15-00973 Requesting approval of a Preliminary Plan and Plat located at the SWC of 75th Street and Meadowridge Drive for a commercial development (CLA / Hiffman - L15-00973 / NA28/3-14.231-Ppn/Psd - City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 3, 2015 AM - Ward 8) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting. The motion was approved. The meeting was adjourned at 5:30 P.M. City of Aurora Page 5