Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 01, 2015 5:00 PM CALL TO ORDER Mayor Weisner called the meeting to order at 5:08 P.M. ROLL CALL Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 1 - Alderman Richard Irvin MINUTES OF MEETINGS OF THE COMMITTEE OF THE WHOLE FROM TUESDAY, NOVEMBER 3, 2015 AND TUESDAY, NOVEMBER 17, 2015. 15-01004 Approval of the Tuesday, November 3, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to approve and file the Minutes from the November 3, 2015 meeting. The motion carried by a voice vote. 15-01053 Approval of the Tuesday, November 17, 2015 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to approve and file the Minutes from the November 17, 2015 meeting. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On November 23, 2015 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 1, 2015 15-00962 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 724 Pennsylvania Avenue from R-1 and R-3 One Family Dwelling to P - Park and Recreation District (PLACED ON CONSENT AGENDA) Enactment No: O15-077 15-00963 An Ordinance Granting a Special Use Permit for an Educational Services Use on the Property located at 724 Pennsylvania Avenue (PLACED ON CONSENT AGENDA) Enactment No: O15-078 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On November 24, 2015 and Reviewed the Following Items: 15-01044 A Resolution Approving an Intergovernmental Agreement Between the City of Aurora, the Aurora Public Library, and the Support Companies, LLC Regarding the Sale and Use of the Old Main Library (1 E. Benton Street) and Amending the Prior Intergovernmental Agreement Between the City of Aurora and the Aurora Public Library Regarding Parking Improvements in the Vicinity of the New Main Library (101 S. River Street) and Disposition of the Old Main Library (1 E. Benton Street). This item was moved to the top of the Finance Committee for discussion. Alderman Mesiacos informed the Chairman and the City Council members that he would be abstaining from the discussion and vote on this item because of a potential conflict. David Hulseberg, Seize the Future, spoke regarding the process of the Support Companies, LLC of acquiring the property formerly used as the Aurora Public Library and the terms of the agreement between the Library Board and the Support Companies, LLC. (PLACED ON CONSENT AGENDA) Enactment No: R15-332 15-01019 A Resolution authorizing the City of Aurora to enter into a Commercial Lease Agreement with LaTanya Briggs for 90 square feet of commercial space at the Aurora Transportation Center. Joe Hopp, Maintenance Services Manager, spoke briefly regarding the open space for rent in the Aurora Transportation Center. There are two sections available. The owner of "On the Go" has requested to be located in one of the spaces to be allowed to sell incidentals at the site. The lease will be for one year. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 1, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-330 15-01021 A Resolution to authorize the City of Aurora to enter into a Commercial Lease Agreement with Enjolique Wilson, 2220 Mayflower Drive, Aurora, Il, 60506, for commercial space in the Aurora Transportation Center . Joe Hopp, Maintenance Services Manager, spoke briefly regarding the open space for rent in the Aurora Transportation Center. The other section available has been requested to be rented by Angelique Wilson to sell spices and rubs. The lease will be for one year. (PLACED ON CONSENT AGENDA) Enactment No: R15-331 15-00950 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division . (PLACED ON CONSENT AGENDA) Enactment No: R15-326 15-01008 A Resolution to Approve the Contracts from Johno's Main Surplus and Illinois Fire Store for the Purchase of Uniforms and Protective Clothing for the Fire Department for 2016 . (PLACED ON CONSENT AGENDA) Enactment No: R15-329 15-01001 An Ordinance Amending Chapter 44 of the City of Aurora Code of Ordinances to Add a New Article II Entitled “Municipal Motor Fuel Tax” . Carie Anne Ergo, Chief Management Officer, summarized the discussion that was held at the Finance Committee regarding the proposal to increase the Municipal Motor Fuel Tax (MMFT) by $.04/gallon to fund the Neighborhood Street Resurfacing Program. (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-098 15-01013 An Ordinance Adopting an Annual Budget For The Fiscal Year Beginning January 1, 2016 And Ending December 31, 2016 In Lieu Of Passage Of An Appropriation Ordinance. . Brian Caputo, Chief Financial Officer, spoke briefly regarding the budget process. Carie Anne Ergo, Chief Management Officer, spoke regarding the highlights of the budget including strategic priorities, budgeted expenditures, transportation projects, water and sewer projects, technology projects, major vehicle replacement, new staff positions, budgeted revenues, and the state impact on local taxes. (All were highlighted on a PowerPoint slide presentation.) (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 1, 2015 Enactment No: O15-099 15-01015 An Ordinance Proposing the Establishment of a Special Service Area Number #180 Prime Business Park Unit 1, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-100 15-01016 An Ordinance Proposing the Establishment of a Special Service Area Number #183 Bickford of Aurora, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-101 15-01017 An Ordinance Proposing the Establishment of a Special Service Area Number #187 Land of Learning Montessori, LLC, DuPage County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-102 15-01024 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number One). (PLACED ON CONSENT AGENDA) Enactment No: O15-079 15-01025 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Twenty-Four . Brian Caputo, Chief Financial Officer, spoke briefly to highlight that this Special Service Area has been increased by $1,000 per the request of the subdivision's homeoweners association to compensate for inflation. (PLACED ON CONSENT AGENDA) Enactment No: O15-080 15-01026 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Twenty-Seven) . (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 1, 2015 Enactment No: O15-081 15-01027 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Thirty-Two) . (PLACED ON CONSENT AGENDA) Enactment No: O15-082 15-01028 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Forty-Four) . (PLACED ON CONSENT AGENDA) Enactment No: O15-083 15-01029 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty) . (PLACED ON CONSENT AGENDA) Enactment No: O15-084 15-01031 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Three) . (PLACED ON CONSENT AGENDA) Enactment No: O15-085 15-01032 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Six A) . (PLACED ON CONSENT AGENDA) Enactment No: O15-086 15-01033 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Five) . (PLACED ON CONSENT AGENDA) Enactment No: O15-087 15-01034 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Six B) . (PLACED ON CONSENT AGENDA) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 1, 2015 Enactment No: O15-088 15-01035 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Six C) . (PLACED ON CONSENT AGENDA) Enactment No: O15-089 15-01036 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Six D) . (PLACED ON CONSENT AGENDA) Enactment No: O15-090 15-01037 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Sixty-Seven) . (PLACED ON CONSENT AGENDA) Enactment No: O15-091 15-01038 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Seventy) . (PLACED ON CONSENT AGENDA) Enactment No: O15-092 15-01039 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Eighty-Eight) . (PLACED ON CONSENT AGENDA) Enactment No: O15-093 15-01040 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number Ninety) . (PLACED ON CONSENT AGENDA) Enactment No: O15-094 15-01041 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number One Hundred Thirty-Four) . City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 1, 2015 (PLACED ON CONSENT AGENDA) Enactment No: O15-095 15-01042 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2015 Through December 31, 2015 (Special Service Area Number One Hundred Forty-One) . (PLACED ON CONSENT AGENDA) Enactment No: O15-096 15-01043 An Ordinance Authorizing And Providing For The Abatement Of Special Service Area Tax Levies. 2015 Tax Levy Extension . Brian Caputo spoke briefly regarding this item. The 34 series Special Service Area (SSA) includes seven SSAs that had been developed to fund the operation of a Fire Station and to construct elementary schools. The City has collected enough funds from land cash fees to use $20,000 for debt abatement at this time and is requesting permission to use the funds for this purpose. (PLACED ON CONSENT AGENDA) Enactment No: O15-097 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On November 24, 2015 and All Items Reviewed were either Held or Pending in Committee. REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On November 23, 2015 and Reviewed the Following Items: 15-00910 A Resolution Authorizing a Scheduled Inventory Reagent Replacement Plan with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R15-323 15-00912 A Resolution Authorizing a One-Year Instrumentation Service Agreement with the HACH Company for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R15-324 City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 1, 2015 15-00921 A Resolution Authorizing an Addendum to the Amended and Restated Potable Water Service Agreement with Calgon Carbon Corporation for the lease of Granular Activated Carbon in filters 9 - 12 for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R15-325 15-00995 A Resolution for acceptance of improvements and waiving the maintenance period for the Metro 59 Development . (PLACED ON CONSENT AGENDA) Enactment No: R15-327 15-00996 A Resolution for acceptance of improvements and waiving the maintenance period for Metro 59 - Station Blvd. Improvements . (PLACED ON CONSENT AGENDA) Enactment No: R15-328 15-01005 Drainage Issue-Corner of New Haven and Morton . Material costs associated with recommendation not to exceed $5,000.00 . (PLACED ON CONSENT AGENDA) MAYOR’S REPORT The Mayor spoke briefly after the first item on the Finance Committee Report regarding the delegation from Shenzhen, China who were present at the meeting. Assistant Chief of Staff, Rick Guzman, provided background on the delegation coordinated by 21st Century Institute and the activities the delegation has been engaged in while visiting Aurora such as visiting with governmental entities and schools in the area. The Mayor resumed the Mayor's Report after the Mayoral Appointments item discussion. MAYORAL APPOINTMENTS 15-01012 A Resolution Appointing Niveditta Ahuja and Girish Kapur and Reappointing Sharon Garcia and Kunal Majmundar to the Indian American Community Outreach Advisory Board. This Resolution was referred to the City Council CLOSED SESSION ADJOURN A motion was made, seconded by Alderman Franco to adjourn this meeting of the Committee of the Whole. The motion carried by a voice vote. The meeting City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 1, 2015 was adjourned at 6:10 P.M. City of Aurora Page 9