Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 15, 2015 5:00 PM ROLL CALL The Committee of the Whole meeting was called to order at 5:14 p.m. by Mayor Weisner and the Roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor Absent 1 - Alderman Richard Irvin MINUTES OF THE MEETING OF DECEMBER 1, 2015 15-01098 Approval of the Tuesday, December 1, 2015 Committee of the Whole Meeting Minutes. Alderman Mervine moved, seconded by Alderman Hart-Burns, to approve the minutes of the Committee of the Whole Meeting held on Tuesday, December 1, 2015. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, December 10, 2015 and Reviewed the Following Items: 15-00665 An Ordinance Granting a Special Use Revision to extend use of the Six (6) Modular Classroom Units until July 31, 2016 on the Property located at 85 S. Constitution Drive Tracey Vacek, Planning Coordinator, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-103 15-00972 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 15, 2015 Property located at 232 Plum Street from R-4 Two Family Dwelling to R-3 One Family Dwelling (PLACED ON CONSENT AGENDA) Enactment No: O15-104 15-01070 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Sam and Larissa Melton for the property at 113 S. 4th Street (Sam and Larissa Melton - L15-01070 / AU27/1-15.288-HP/GR- JH - Ward 2) Stephane Phifer, Planning Director, introduced Jill Hall, Preservation Planner, which spoke briefly on this item as well as item numbers 15-01070, 15-01071, 15-01074 and 15-01080. (PLACED ON CONSENT AGENDA) Enactment No: R15-344 15-01071 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Mary Anne Cummings for the property at 169 S. Lincoln Avenue (Mary Anne Cummings - L15-01071/ AU27/1-15.289-HP/GR - JH - Ward 2) (PLACED ON CONSENT AGENDA) Enactment No: R15-345 15-01074 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Michael Lord for the property at 238 Lawndale Avenue (Michael Lord- L15-01074 / AU15/3-15.290-HP/GR- JH - Ward 6 ) (PLACED ON CONSENT AGENDA) Enactment No: R15-347 15-01080 A Resolution Authorizing the Execution of a Historic Preservation Grant Agreement with Mary and Brian Wells for the property at 418 Grand Avenue (Mary and Brian Wells- L15-01080 / AU22/1-15.291-HP/GR - JH - Ward 6) . (PLACED ON CONSENT AGENDA) Enactment No: R15-352 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, December 8, 2015 and Reviewed the Following Items: City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 15, 2015 15-00965 A Resolution For the modernization of the City Hall elevator located at 44 E. Downer Place, in the amount of $158,265.84, from F.H. Paschen, S.N. Nielsen & Associates, LLC Chicago, IL through the Naperville Job Order Contract Program . (PLACED ON CONSENT AGENDA) Enactment No: R15-333 15-00970 A Resolution Authorizing the continued services of civilian fingerprint analysts Julie Smith and Gina Minetti as contractual consultants for the purpose of fingerprint analysis and identification for the Aurora Police Department. (PLACED ON CONSENT AGENDA) Enactment No: R15-334 15-01020 An Ordinance Levying Taxes For The City Of Aurora, Illinois For The Fiscal Year January 1,2015 Through December 31, 2015. Brian Caputo, Chief Financial Officer, presented a PowerPoint on this item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-106 15-01022 An Ordinance Levying Library Fund Taxes For The City Of Aurora, Illinois For The Fiscal Year January 1,2015 Through December 31, 2015. Jeff Butler, Library Board member, briefly spoke on this item. Mr. Butler explained the reasons for requesting a 1% increase in the Library Levy. (PLACED ON UNFINISHED BUSINESS) Enactment No: O15-107 15-01023 An Ordinance Authorizing And Providing For The Abatement Of General Obligation Bond Tax Levies. 2015 Tax Levy Extension . Brian Caputo, Chief Financial Officer, briefly spoke on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-105 15-01047 A Resolution to purchase nine (9) Masimo RAD 57 carbon monoxide monitoring devices from the Masimo Company in the amount of $48,122.95 for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R15-336 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 15, 2015 15-01054 A Resolution to approve a purchase of a used 2012 Ford F550 with an Altec Electrical Aerial bucket for the Electrical Maintenance Division from Global Industries as a sole source in the amount of $48,000 .00 (PLACED ON CONSENT AGENDA) Enactment No: R15-337 15-01057 A Resolution approving an agreement with Accela, Inc. of San Ramon, California for their PublicStuff Customer Relationship Management (CRM) hosted solution in an annual amount of $27,000.00, and a one-time $6,000.00 data conversion fee . Ted Beck, Chief Techonoly Officer, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: R15-338 15-01061 A Resolution to approve the lowest responsive responsible bid for the City Clerk Office remodel and the additional HVAC upgrades to R.C. Wegman Construction Company of Aurora, IL in the amount of $129,000, plus a 10% contingency to the agreed award amount. (PLACED ON CONSENT AGENDA) Enactment No: R15-341 15-01064 A Resolution adopting unit price bids for the purchase of various water and sewer repair materials. (PLACED ON CONSENT AGENDA) Enactment No: R15-342 15-01069 A Resolution for the approval of Total Facility Maintenance, Inc., Wood Dale, IL, A. Lindoo Building Maintenance LTD., Aurora, IL, and All Cleaners Inc., Willowbrook, IL as the lowest responsive responsible bidders for the janitorial contracts for the City of Aurora with the effective date of January 1, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R15-343 15-01075 A Resolution Authorizing the Purchase of Excess Liability and Cyber Liability Insurance for the Period of December 31, 2015 through December 31, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R15-348 15-01076 A Resolution Authorizing the Local Agency Agreement for Federal Participation with the State of Illinois, the Construction Engineering City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 15, 2015 Agreement with HR Green, Inc. and the Appropriation of Motor Fuel Tax Funds for Construction and Engineering Services, all related to the Eola Road Reconstruction - Montgomery to 87th Street Project #GB053 (Section # 10-00292-00-WR). (PLACED ON CONSENT AGENDA) Enactment No: R15-349 15-01077 A Resolution Authorizing the Renewal Purchase of Property/Boiler-Machinery, Excess Workers Compensation, Crime and Fine Arts Insurance for the Period of December 31, 2015 through December 31, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R15-350 15-01079 A Resolution Establishing Application, License and Renewal Fees for Private Immobilization of Vehicles on Private Property in the City of Aurora (PLACED ON CONSENT AGENDA) Enactment No: R15-351 15-01083 A Resolution Authorizing the Purchase of Intergraph CAD (Computer Aided Dispatch), Intergaph RMS (Records Management System) and Xerox Firehouse RMS (Fire Records Management) Systems from Intergraph Corporation of Huntsville Alabama for a Purchase Amount Not to Exceed $5,288,000 as well as Signatory Authority for Related Contracts with Intergraph Corporation of Huntsville Alabama and Xerox Government Systems, LLC (Firehouse). (PLACED ON CONSENT AGENDA) Enactment No: R15-353 15-01093 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An Employee Assistance Program (EAP) for the Period of January 1, 2015 through December 31, 2016 . (PLACED ON CONSENT AGENDA) Enactment No: R15-357 15-01095 A Resolution Authorizing the Execution of a Land Purchase Contract for Vacant Property Located at the Southeast Corner of New York and River Street (PIN 15-22-302-020) (PLACED ON CONSENT AGENDA) Enactment No: R15-358 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 15, 2015 15-01099 A Resolution Authorizing the Execution of an Agreement in Support of the Aurora Area Convention and Visitors Bureau through the Hotel Operators' Occupation Tax . Carie Ann Ergo, Cheif Managment Officer, Spoke briefly on this item . (PLACED ON CONSENT AGENDA) Enactment No: R15-359 15-01100 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. Alisia Lewis, Director of Human Resources, spoke on this item as well as item number 15-01101. (PLACED ON CONSENT AGENDA) Enactment No: R15-360 15-01101 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Executive Pay Plan. Alisia Lewis, Director of Human Resources courses and Alex Alexandrou, Chief Administrative Services Officer, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: R15-361 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, December 8, 2015 and Reviewed the Following Items: 15-01058 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses (unofficially related to application from: The Stadium LLC d/b/a Wild Ram Grill & Pub, located at 1555 Butterfield Road, Aurora, Illinois, 60502.). (PLACED ON CONSENT AGENDA) Enactment No: R15-339 15-01059 A Resolution Establishing the Maximum Number of Class F City of Aurora liquor licenses ( unofficially related to application from: Rise Pies LLC, doing business as Rise Pies, 1690 Premium Outlets Blvd., Suite 1700 Aurora, 60502.) (PLACED ON CONSENT AGENDA) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 15, 2015 Enactment No: R15-340 15-01111 An Ordinance Amending Chapter 29, Article VII, Entitled "Criminal Nuisance Abatement". Alayne Weingartz, Corporation Council, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O15-108 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, December 7, 2015 and Reviewed the Following Items: 15-01072 A Resolution to accept Plumbing Service Bids for the Water and Sewer Maintenance Division. (PLACED ON CONSENT AGENDA) Enactment No: R15-346 15-01086 A Resolution for acceptance of improvements and waiving the maintenance period for the Kingdom Impact Center - 1631 Plum St . (PLACED ON CONSENT AGENDA) Enactment No: R15-354 15-01089 A Resolution for acceptance of improvements and maintenance period for Gillerson's Grubbery - 33 W. New York St. (PLACED ON CONSENT AGENDA) Enactment No: R15-355 15-01092 A Resolution accepting the improvements and maintenance security for the Enbridge Pipeline Project . (PLACED ON CONSENT AGENDA) Enactment No: R15-356 NEW BUSINESS 15-01018 A Resolution Approving the Memorandum of Understanding for the Future Creation of a Joint Emergency Telephone System Board between the City of Aurora and the City of Naperville . Carie Ann Ergo, Chief Management Officer and Interim Police Chief Paul Nelson spoke briefly on this item City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 15, 2015 (PLACED ON CONSENT AGENDA) Enactment No: R15-335 MAYOR’S REPORT The Mayor spoke briefly regarding an interview he had on the Holiday System Program that the Fox Valley United Way is leading. The Mayor was appreciative of all City Business, individuals and city departments for participating in the different programs which assist Aurora families this Christmas. ADJOURN A motion was made by Alderman Bugg, seconded by Alderman Hart-Burns, to adjourn the meeting at 6:39 p.m. The motion was carried by a voice vote. Submitted by: ________________________________________________ Sara Townsend, Deputy City Clerk City of Aurora Page 8