Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday January 19, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole meeting to order at 5:07 P.M. and the roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF THE MEETINGS OF TUESDAY, JANUARY 5, 2016 AND TUESDAY, JANUARY 12, 2016 16-00019 Approval of the Tuesday, January 5, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco, seconded by Alderman Mervine to approve and file the minutes from the Tuesday, January 5, 2016 Committee of the Whole Meeting. The motion carried by a voice vote. 16-00033 Approval of the Tuesday, January 12, 2016 Special Committee of the Whole Meeting Minutes . A motion was made by Alderman Bohman, seconded by Alderman Donnell to approve and file the minutes from the Tuesday, January 12, 2016 Special Committee of the Whole Meeting. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, January 14, 2016 and Reviewed the Following Items: 15-00973 A Resolution Approving a Preliminary Plan and Plat for the CLA of Aurora Subdivision located at the south west corner of 75th Street and City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final January 19, 2016 Meadowridge Drive. The petitioner, Michael Paddison from Children's Learning Adventures, spoke regarding a plan to build a 40,000 square foot child care center at the location. The center will serve youth ages 6 weeks to 12 years old. Features of the center will include a culinary kitchen, bowling lanes, and music center. This will be the center's first location in Illinois. The center will have a capacity of 250 children ages 6 wks- 12/13 year old for childcare and after-school programs. Ed Sieben spoke briefly stating that the sign permit will be approved under a separate process and action. (PLACED ON CONSENT AGENDA) Enactment No: R16-008 15-00998 A Resolution Approving a Revision to the Final Plan on Lot 2 of the Turtle Wax Subdivision located at 35 S. State Route 59 Beth Mosher, representative of the petitioner AAA, spoke regarding the plan for the site. The facility will have a car care center (light repairs and maintenance) and offices for membership, insurance and travel services. The services would be open to all including non-members. The pavement will also be redone. (PLACED ON CONSENT AGENDA) Enactment No: R16-009 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, January 12, 2016 and Reviewed the Following Items: 15-01131 A Resolution to purchase 17 new automobiles and trucks from the Illinois Department of Central Management Services Master Contracts or the Suburban Purchasing Cooperative . A question had been raised regarding the price difference between a SUV purchase for the Aurora Police Department and Aurora Fire Department. The reason for the difference in cost will be provided next week at City Council. (PLACED ON CONSENT AGENDA) Enactment No: R16-010 15-01139 A Resolution Extending a Contract with Melrose Pyrotechnics for the Independence Day Fireworks Display for Special Events in the Amount of $40,000 for 2016 with two extensions . Dan Barreiro, Chief Community Services Officer, and Gina Moga, Special Events Coordinator, spoke briefly regarding the vendor and the positive experiences the City has had with this vendor. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final January 19, 2016 Enactment No: R16-012 16-00002 An Ordinance Calling for a Public Hearing and a Joint Review Board Meeting to Consider the Expansion of the Redevelopment Project Area for the East Farnsworth Tax Increment Financing District (TIF District No. 8) and an Amended Redevelopment Plan and Project for the East Farnsworth Tax Increment Financing District (TIF District No. 8) in Relation Thereto Bill Wiet, Chief Development Officer, talked about expanding Tax Incremental Financing (TIF) District 8 regarding the property obtained by the City on Bilter Road. He explained that to add this property to the newly established TIF 8 for the Premium Outlet Mall expansion the steps normally taken to establish the district would need to be followed including conducting a Public Hearing and forming a Joint Review Board. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-002 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, January 12, 2016 and Reviewed the Following Items: 15-00966 A Parking Study for Colonial Street in the 2000 to 2100 block. Ward 9, Alderman Bugg. (INFORMATION ONLY) 15-01084 A Parking Study for the Yellow Curb areas of Laurel Drive in the 800 block and by Hall Park. Ward 5, Alderman Franco. (INFORMATION ONLY) 15-01087 A Parking Study for the 30-50 block of S. Lincoln Avenue. Ward 2, Alderman Garza. (INFORMATION ONLY) 15-01090 A Traffic Study for the James Leigh Drive and Pine Creek Drive intersection. Ward 9, Alderman Bugg. (INFORMATION ONLY) 15-01105 A Parking Study for Superior Street in the 1200 block between N. Kendall Street and N. Loucks Street. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 16-00003 Wayside Cross Rescue Mission Life Spring & Urban Youth Ministries Walk a Mile in My Shoes 1 Mile Walk, Saturday, February 13, 2016 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final January 19, 2016 from 8:00am to 11:00am. (INFORMATION ONLY) 16-00004 The Aurora University Athletic Training 5K Run-Walk, Saturday, April 2, 2016 from 9:00am to 10:00am. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, Janaury 11, 2016 and Reviewed the Following Items: 15-01132 A Resolution Authorizing the City to execute a contract with Engineering Enterprises Inc. for final engineering design and construction engineering for Farnswood Subdivision and McClure Road drainage improvements . (PLACED ON CONSENT AGENDA) Enactment No: R16-011 16-00008 A Resolution for Security Reduction No. 1 for Union Square (PLACED ON CONSENT AGENDA) Enactment No: R16-013 16-00011 A Resolution for accepting the improvements and maintenance security for Aurora University - Welcome Center. (PLACED ON CONSENT AGENDA) Enactment No: R16-014 16-00012 A Resolution for accepting the improvements and maintenance security for Marywood Apartments - Drainage Improvements . (PLACED ON CONSENT AGENDA) Enactment No: R16-015 16-00013 A Resolution for accepting the improvements and maintenance security for Sacred Heart Church - Parking Lot Improvements . (PLACED ON CONSENT AGENDA) Enactment No: R16-016 MAYOR’S REPORT City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final January 19, 2016 CLOSED SESSION A Closed Session was required immediately following the Committee of the Whole Meeting to discuss matters relating to Pending Litigation pursuant to 5 ILCS 120/2(c) (11) of the Open Meetings Act. ADJOURN A motion was made by Alderman Mervine and seconded by Alderman Irvin to adjourn the Committee of the Whole meeting. The motion carried by a voice vote. This meeting was adjourned at 5:24 P.M. Submitted by:__________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 5