Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 19, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of Whole Meeting to order at 5:08 P.M. and the roll was called. Present 12 - Mayor Tom Weisner, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Kristina "Tina" Bohman MINUTES OF THE MEETING OF TUESDAY, JUNE 21, 2016 AND TUESDAY, JULY 5, 2016 16-00647 Approval of the Tuesday, June 21, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burnes, seconded by Alderman Irvin to approve the Committee of the Whole minutes from the Tuesday, June 21, 2016 meeting. The motion passed by a voice vote. 16-00684 Approval of the Tuesday, July 5, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approve the Committee of the Whole minutes from the Tuesday, July 5, 2016 meeting. The motion was passed by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, July 14, 2016 and Reviewed the Following Items: 16-00465 A Resolution Approving the Final Plat for Wolters Dolan Subdivision located at 998 Corporate Boulevard Dan Dolan, the petitioner, was present to speak regarding items 16-00465, 16-00467, and 16-00468. Executive Director for Sequel Schools, Northern Illinois Academy, City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 19, 2016 Carolyn Willandt was also present and spoke briefly regarding the facility. (PLACED ON CONSENT AGENDA) Enactment No: R16-229 16-00467 An Ordinance Granting Revisions to the Special Use Permit for a Mental health facility (6331) Use on the Property located at 998 Corporate Boulevard Dan Dolan, the petitioner, was present to speak regarding items 16-00465, 16-00467, and 16-00468. Executive Director for Sequel Schools, Northern Illinois Academy, Carolyn Willandt was also present and spoke briefly regarding the facility. (PLACED ON CONSENT AGENDA) Enactment No: O16-048 16-00468 A Resolution Approving a Final Plan on Lot 1 of Wolters Dolan Subdivision located at 998 Corporate Boulevard Dan Dolan, the petitioner, was present to speak regarding items 16-00465, 16-00467, and 16-00468. Executive Director for Sequel Schools, Northern Illinois Academy, Carolyn Willandt was also present and spoke briefly regarding the facility. (PLACED ON CONSENT AGENDA) Enactment No: R16-230 16-00586 An Ordinance Establishing a Special Use Planned Development on four properties located along Randall Road, Spruce Street and Fordham Avenue, to be incorporated under the existing West Aurora High School Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of P Park and Recreation The petitioner, Stuart Whitt, spoke briefly regarding the item and the corresponding project. (PLACED ON CONSENT AGENDA) Enactment No: O16-049 16-00587 A Resolution Approving a Revision to the Final Plan for West Aurora High School located at 1201 W. New York Street (PLACED ON CONSENT AGENDA) Enactment No: R16-231 16-00625 A Resolution Accepting the Dedication of an Easement at 1405 Sequoia Drive, being Lot 3 Unit Two of Prime Business Park Subdivision (PLACED ON CONSENT AGENDA) Enactment No: R16-235 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 19, 2016 16-00656 A Resolution Establishing "Bicycle, Pedestrian and Transit Advisory Board" By-Laws. Stephane Phifer, Director of Planning and Zoning, spoke regarding items 16-00656 and 16-00661. (PLACED ON CONSENT AGENDA) Enactment No: R16-242 16-00661 An Ordinance Amending Chapter 2, Article VI. Division 10 Entitled “Bicycle, Pedestrian and Transit Advisory Board.” Stephane Phifer, Director of Planning and Zoning, spoke regarding items 16-00656 and 16-00661. (PLACED ON CONSENT AGENDA) Enactment No: O16-053 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, July 12, 2016 and Reviewed the Following Items: 16-00454 A Resolution Approving the Contract Addendum with Texas Inmate Phone Systems (TIP LLC) for inmate phone service in the Aurora City Jail. (PLACED ON CONSENT AGENDA) Enactment No: R16-228 16-00594 A Resolution to accept the low bid from Schroeder Asphalt Services, P.O. Box 831, Huntley, IL 60142 for the site improvements to W. Benton Street asphalt, sidewalks, and parking lot D (14 W. Benton St.) improvements in the amount not to exceed $160,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R16-232 16-00603 A Resolution authorizing the Director of Purchasing to execute an agreement with Deuchler Environmental Incorporated for assistance with analysis and certification of excavated soil for the remainder of 2016 and through 2017 . (PLACED ON CONSENT AGENDA) Enactment No: R16-233 16-00616 An Ordinance Authorizing the Sale of the Easterly Five Feet of City Real Estate Located at 333 West Park Avenue, Aurora, Illinois, City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 19, 2016 Permanent Index No. Part of 15-22-102-032 . (PLACED ON CONSENT AGENDA) Enactment No: O16-050 16-00617 An Ordinance Authorizing the Sale of the Westerly 45.42 Feet of City Real Estate Located at 333 West Park Avenue, Aurora, Illinois Permanent Index No. Part of 15-22-102-032. (PLACED ON CONSENT AGENDA) Enactment No: O16-051 16-00618 An Ordinance Authorizing the Sale of 844 North Highland Avenue, Aurora, Illinois - City Real Estate - Permanent Index No(s): 15-16-401-001 and 15-16-401-002 to the Marie Wilkinson Food Pantry, Inc. NFP f/k/a Marie Wilkinson Foundation. (PLACED ON CONSENT AGENDA) Enactment No: O16-052 16-00630 A Resolution Authorizing the Execution of a Contract to Purchase Real Property for Six Vacant Lots Bounded by Colorado, Palace, and Michigan Avenues, Aurora, Illinois (PLACED ON CONSENT AGENDA) Enactment No: R16-236 16-00635 A Resolution Authorizing the Execution of a Development Agreement between the City of Aurora, West Aurora School District No. 129, and Dryer Clinic, Inc. Bill Wiet, Chief Development Officer, spoke briefly regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-237 16-00637 A Resolution Awarding Phase 2 Professional Engineering Services Agreement to HR Green Inc. for Downtown Two-Way Conversion of Downer Place, Galena Boulevard and New York Street for an amount of $122,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R16-238 16-00649 A Resolution to accept the low bid from J. Gill and Company, located at, 236 E. 161st Place, South Holland, IL 60473 for the repairs to the Stolp Island Place Parking Deck ("SIP") in the amount of $37,400.00 . (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 19, 2016 Enactment No: R16-240 16-00654 A Resolution Approving the Phase 3 Engineering Contract with Thomas Engineering Group for the Highland and Sullivan Intersection Improvements for $70,000. (PLACED ON CONSENT AGENDA) Enactment No: R16-241 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, July 12, 2016 and Reviewed the Following Items: 16-00478 A Traffic Study for the Cheshire Drive and Millbrook Drive intersection. Ward 8, Alderman Mervine. (INFORMATION ONLY) 16-00504 A Parking Study for Fulton Street in the 700 block. Ward 2, Alderman Garza. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, July 11, 2016 and Reviewed the Following Items: 16-00624 A Resolution to Award the Contract for the Sheridan Street Storm and Sanitary Sewer Improvement Project to H. Linden & Sons Sewer and Water, Inc. in the amount of eight hundred seventy one thousand seven hundred seventy four dollars and zero cents ($871,774.00). (PLACED ON CONSENT AGENDA) Enactment No: R16-234 16-00646 A Resolution Authorizing an Engineering Agreement for Professional Services with CEMCON, Ltd., in the amount not to exceed $49,000.00 to complete final design and permitting for Stormwater Management and Conveyance Improvements within the South Eola Road, Wheatlands Subdivision, and Misty Creek Subdivision areas . (PLACED ON CONSENT AGENDA) Enactment No: R16-239 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final July 19, 2016 MAYOR’S REPORT Mayor Weisner commented on the new Dreyer Clinic that opened last week at the new location on Sequoia Drive. The Mayor also commented on the Pokemon Go phenomenon and how it was bringing people into the downtown. CLOSED SESSION ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin to adjourn the Committee of the Whole Meeting. The motion carried by a voice vote. This meeting was adjourned at 5:26 P.M. Submitted by: ________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 6