Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 16, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole Meeting to order at 5:06 P.M. and the roll was called. Present 12 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Bill Donnell MINUTES OF THE MEETING OF TUESDAY, AUGUST 2, 2016 16-00776 Approval of the Tuesday, August 2, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco, seconded by Alderman Bohman, to approve the minutes from the Tuesday, August 2, 2016 Committee of the Whole Meeting be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning and Development Committee Met On Thursday, August 11, 2016 and Reviewed the Following Items: No items to report REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 09, 2016 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 16, 2016 16-00640 A Resolution Authorizing an Airport Operations Agreement with Dan Wolf Inc. for Maintenance of the Aurora Municipal Airport. (PLACED ON CONSENT AGENDA) Enactment No: R16-263 16-00731 A Resolution authorizing the Director of Purchasing to execute a contract with Rush Power Systems for preventative maintenance of the standby natural gas generators at the City of Aurora lift stations for Water and Sewer Maintenance (PLACED ON CONSENT AGENDA) Enactment No: R16-264 16-00736 A Resolution Approving an agreement with Global Data Solutions for contracted services. (PLACED ON CONSENT AGENDA) Enactment No: R16-265 16-00744 A Resolution Authorizing Approval of an Artistic Mural Agreement for the Installation of the Blues Mural on 6 East Downer Place, Aurora, IL. Dan Barreiro, Chief Community Services Director, and Rena Church, Director of Public Arts, were present to provide background for the project. (PLACED ON CONSENT AGENDA) Enactment No: R16-267 16-00747 A Resolution Authorizing Acceptance of Bid Pricing for the DuPage County Division of Transportation 2016 Pavement Marking Maintenance. (PLACED ON CONSENT AGENDA) Enactment No: R16-268 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 9, 2016 and Reviewed the Following Items: 16-00451 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses (unofficially related to application from: Grocery Guys LLC. d/b/a Save-a-Lot, located at 212 N. Lake Street, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 16, 2016 Enactment No: R16-258 16-00611 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Galena Gasoline Inc d/b/a BP Gas Station, located at 220 0 W. Galena Blvd., Aurora, Illinois). (PLACED ON CONSENT AGENDA) Enactment No: R16-259 16-00614 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Om N K S. d/b/a 7-Eleven #32334C, located at 2130 W. Galena Blvd., Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-260 16-00619 A Resolution Establishing the Maximum Number of Class F City of Aurora liquor licenses ( unofficially related to application from: El Autentico Jalisco, Inc., doing business as El Autentico Jalisco, 110 N. Lake Street, Aurora, 60506.) (PLACED ON CONSENT AGENDA) Enactment No: R16-261 16-00739 A Resolution approving the issuance of a Music Festival permit to Family Focus, 550 Second Avenue, for the Roots Aurora Event, which will be held on Friday, September 2nd, 2016 from 5:00 p.m. to 9:00 p.m. at the Water Street Mall. (PLACED ON CONSENT AGENDA) Enactment No: R16-266 16-00402 A Parking Study for Prairie Street in the 800 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 16-00539 A Traffic Study for the N. Union Street and Fulton Street intersection. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00557 A Parking Study for the entire Echo Lane. Ward 10, Alderman Johnson. (INFORMATION ONLY) 16-00609 A Parking Study for Bunker Hill Circle at N Gregory Street. Ward 10, City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 16, 2016 Alderman Johnson. (INFORMATION ONLY) 16-00643 A Parking Study for the alley in back of 454-424 North Avenue. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00644 A Parking Study for Kane Street in the 1100 block. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 16-00674 Requesting permission for Alpha Media LLC to stage the second annual Cock-A-Doodle Brew Festival on Saturday, October 8, 2016 from 11:00 am to 7:00 pm at 201 N. River Street. (INFORMATION ONLY) 16-00680 Athziry Dia de Muertos is requesting permission to stage Day of the Dead on Benton between Stolp Avenue and River Street on Sunday, November 6, 2016 from 1:00 to 5:00 pm. (INFORMATION ONLY) 16-00681 Batavia Container Inc. is requesting approval to stage Haunts for Hope at Tivoli Plaza on Saturday, September 24, 2016 from 5:00 to 10:00 pm. (INFORMATION ONLY) 16-00713 Request for Block Party in the 700 block of W. Downer Place between S. Lancaster Ave. and S. Russell Ave on Saturday, September 24, 2016 from 9:30 a.m. to 7:30 p.m. or dusk . (INFORMATION ONLY) 16-00718 Tag Day - Request by the Aurora Fire Department to hold the annual “Fill the Boot” drive to benefit the Muscular Dystrophy Association (MDA) from September 9th to September 11th, 2016 at various intersections within the City of Aurora and store fronts if permission is given. (INFORMATION ONLY) 16-00720 Tag Day - The Three Fires Council, Boy Scouts of America, annual popcorn sale from September 1st through November 5th, 2016 to raise money to help support their pack, troop, and council programs . (INFORMATION ONLY) 16-00726 Family Focus is requesting permission to stage Roots Aurora on Water City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 16, 2016 Street Mall and in Mundy Park on Friday, September 2, 2016 from 5:00 to 9:00 pm. (INFORMATION ONLY) 16-00738 Tag Day: Kiwanis Club of Aurora annual Peanut Days Fundraiser for the Aurora Kiwanis Foundation at local businesses from September 5, 2016 to December 31, 2016 as well as at scheduled times at the Aurora Transportation Center on Route 25 and at the Route 59 Train Station. (No sales from the streets.) (INFORMATION ONLY) 16-00742 Aurora Downtown is requesting permission to stage Alley Art Festival on Water Street Mall Saturday, August 27, 2016 from Noon to 5:00 pm. (INFORMATION ONLY) 16-00743 St. John United Church of Christ is requesting closure of the 300 block of Fifth Street on Saturday, September 3, 2016 from 11:00 am to 6:00 pm. (INFORMATION ONLY) 16-00745 The Knights of Columbus Council #4849 of Illinois submitted a charitable solicitations campaign permit application to conduct their annual Tootsie Roll Drive on September 9th and 10th, 2016 to raise funds for Special Olympics. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 8, 2016 and Reviewed the Following Items: 16-00631 A Resolution Authorizing the Director of Purchasing to award the Waubonsie Lake Restoration Improvements Contract to Lakes and Rivers Contracting, Inc. in the amount of $1,845,000.00. Ken Schroth, Director of Public Works, and Carie Anne Ergo, Chief Management Officer, spoke regarding the process that will be taken to complete the project and the history of action taken at this location and other locations within the City. (PLACED ON CONSENT AGENDA) Enactment No: R16-262 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 16, 2016 NEW BUSINESS 16-00778 An Ordinance Amending Article II of Chapter 2, of the Aurora Code of Ordinances Entitled, "Administration" (Aldermanic Compensation) Alisia Lewis, Director of Human Resources, spoke regarding the data given to the Compensation Committee. Joe Henning, President and CEO of the Aurora Regional Chamber of Commerce, spoke regarding the research and process taken to make the proposed adjustments. (PLACED ON CONSENT AGENDA) Enactment No: O16-060 16-00784 An Ordinance Amending Article II of Chapter 2, of the Aurora Code of Ordinances Entitled, "Administration" (Mayoral Compensation) Alisia Lewis, Director of Human Resources, spoke regarding the data given to the Compensation Committee. Joe Henning, President and CEO of the Aurora Regional Chamber of Commerce, spoke regarding the research and process taken to make the proposed adjustments. (PLACED ON CONSENT AGENDA) Enactment No: O16-061 MAYOR’S REPORT Mayor Weisner reported that Support Tech is starting to move into their new building, the old Library building on Benton. He also reported that India Day was celebrated at Phillip's Park in Aurora over the past weekend. MAYORAL APPOINTMENT 16-00766 A Resolution Appointing Kate Shields, Marissa Furneaux and Herman Shelton and reappointing Fernando Castrejon to the Aurora Preservation Commission. This Resolution was referred to the City Council Enactment No: R16-257 REQUESTS AND REFERRALS 16-00769 Requesting the establishment of a Special Use Planned Development, and to change the underlying zoning district on a portion of the subject property from R-1 Single Family Dwelling District to P Park and Recreation District on the property located at 500 Tomcat Lane being the south side of 5th Avenue between State Street and Smith Boulevard (East Aurora School District #131 - 16-00769 / AU26/3-16.040-Su/Fsd/Fpn - TV - Ward 3) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 16, 2016 This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00770 Requesting approval of a Final Plat for Lot 1 & 2 of East Aurora High School Subdivision located at 500 Tomcat Lane being the south side of 5th Avenue between State Street and Smith Boulevard (East Aurora School District #131 - 16-00770 / AU26/3-16.040-Su/Fsd/Fpn - TV - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00771 Requesting approval of a Final Plan for Lot 1 & 2 of East Aurora High School Subdivision located at 500 Tomcat Lane being the south side of 5th Avenue between State Street and Smith Boulevard for an Educational Services (6100) Use (East Aurora School District #131 - 16-00771 / AU26/3-16.040-Su/Fsd/Fpn - TV - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00781 Requesting the establishment of a Special Use Planned Development on the property located at 407 S. Lake Street on the west side of Lake Street between Gale Street and Prairie Street (Amphion Engineering - 16-00781 / AU21/4-15.223-Su/Fpn - JH - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00782 Requesting approval of a Final Plan for Lot 1 of Marshalls Addition Subdivision located at 407 S. Lake Street on the west side of Lake Street between Gale Street and Prairie Street for a Gasoline Station (2831) Use (Amphion Engineering - 16-00782 / AU21/4-15.223-Su/Fpn - JH - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00783 Requesting approval of a Shed Area, Size, and Height Variance pursuant to Section 4.4-6.6 and Section 10.5 for the property at 106 Le Grande Boulevard / West of Le Grande Boulevard and South of Garfield Avenue to allow for a 20' x 16' shed being 320 square feet in area, 20’ 9” in height, with a 20’ wall length, and a 9' 11" vertical wall height (Alexandra Juriga - 16-00783 / AU20/2-16.143-V - ES - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a closed session. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 16, 2016 ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting. The motion carried by a voice vote. The meeting was adjourned at 5:51 P.M. Submitted by: _________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8