Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 06, 2016 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the meeting to order at 5:08 P.M. and the roll was called. Alderman Irvin arrived after roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF THE MEETING OF AUGUST 16, 2016 16-00826 Approval of the Tuesday, August 16, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to approve the minutes from the August 16, 2016 Committee of the Whole meeting as presented. Alderman Donnell abstained from the vote. The motion passed by voice vote. PRESENTATION 16-00795 Recognition of the Fiestas Patrias parade Grand Marshal. The Proclamation was presented to the Fiestas Patrias Grand Marshal, Dr. Eva Serrano. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 25, 2016 and Reviewed the Following Items: 16-00576 An Ordinance Granting a Special Use Permit for a Nursing, supervision, and other rehabilitative services (6320) Use on Lots 165, City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 6, 2016 166, and a portion of Lots 164 and Lots 167 of the Plaza on New York Subdivision (future Lot 1 of Transitional Care - Aurora Subdivision) located on the north side of New York Street, west of Station Boulevard John Philipchuck, attorney for the petitioner, was present and provided a summary of the project and answered questions regarding the development. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-064 16-00577 A Resolution Approving a Preliminary Plat for Transitional Care - Aurora Subdivision Being Vacant Land located on the north side of New York Street, west of Station Boulevard John Philipchuck, attorney for the petitioner, was present and provided a summary of the project and answered questions regarding the development. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-283 16-00578 A Resolution Approving a Preliminary Plan for Lot 1 of Transitional Care - Aurora Subdivision Being Vacant Land located on the north side of New York Street, west of Station Boulevard John Philipchuck, attorney for the petitioner, was present and provided a summary of the project and answered questions regarding the development. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-284 16-00651 An Ordinance Granting a Special Use Permit for a Vehicle/Car Dealership, Entirely Used (2811) Use associated with a Vehicle Rental (2840) Use on the Property located at 4000 and 4100 Ogden Jill Hall, Planner, was present and provided an overview of the project. The petitioners, Greg Toste, Enterprise Leasing Company of Chicago, Amy Kurson, attorney at Reyes Kurson, and Andrew Foster, architect at Atul Karkhanis Architects, Ltd. were also present and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: O16-062 16-00652 A Resolution Approving a Preliminary Plan and Plat for Lot 100 and 200 of Fox Valley Medical/Business Campus Subdivision located at 4000 and 4100 Ogden Avenue Jill Hall, Planner, was present and provided an overview of the project. The petitioners, Greg Toste, Enterprise Leasing Company of Chicago, Amy Kurson, attorney at Reyes Kurson, and Andrew Foster, architect at Atul Karkhanis Architects, Ltd. were also present and answered questions. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 6, 2016 Enactment No: R16-272 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 23, 2016 and Reviewed the Following Items: 16-00389 A Resolution authorizing the purchase of new duty ammunition for sworn police personnel. (PLACED ON CONSENT AGENDA) Enactment No: R16-271 16-00794 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 900 Ray Moses Drive, Aurora, IL. (PLACED ON CONSENT AGENDA) Enactment No: R16-281 16-00799 A Resolution Authorizing the Mayor to Execute the Engineering Services Agreement, Supplement No. 1 with Engineering Enterprises, Inc. and to Appropriate Motor Fuel Tax Funds for the Farnsworth Avenue Drainage and Roadway Improvements, MFT #13-00302-00-BR. (PLACED ON CONSENT AGENDA) Enactment No: R16-282 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 23, 2016 and Reviewed the Following Items: 16-00752 A Resolution Approving the Issuance of a Music Festival Permit for Our Lady of Good Counsel located at 620 S. Fifth Street, for Sunday, September 25, 2016 from 11:00 a.m. to 7:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R16-273 16-00758 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Thorntons Inc. d/b/a Thorntons #125, located at 2800 Ogden Ave., City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 6, 2016 Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-274 16-00759 A Resolution establishing the maximum number of Class G-1 City of Aurora liquor licenses (unofficially related to application from: Thorntons Inc. d/b/a Thorntons #315, located at 2609 N. Farnsworth Ave., Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-275 16-00787 A Resolution approving a Music Festival Permit to Batavia Container Inc. for Saturday, September 24th as part of their 2016 Haunts for Hope event to be held in the Tivoli Plaza located at 42 W New York Street from 5:00 p.m. to 10:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R16-278 16-00789 A Resolution approving the issuance of a Carnival License and a Music Festival Permit to Our Lady of Mercy Church as part of their Mercy Fest on September 29, 2016 through October 2, 2016. (PLACED ON CONSENT AGENDA) Enactment No: R16-279 16-00790 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". (PLACED ON CONSENT AGENDA) Enactment No: O16-063 16-00791 A Resolution establishing the maximum number of Class R City of Aurora liquor licenses (unofficially related to application from: The Two Brothers Roundhouse, Inc. d/b/a Two Brothers Artisan Spirits, located at 205 N. Broadway, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R16-280 16-00482 A Traffic Study for Central Avenue from Kenilworth Place to Southlawn Place. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00642 A Traffic Study for Columbia Street in the 700 block. Ward 2, Alderman Garza. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 6, 2016 (INFORMATION ONLY) 16-00645 A Traffic Study for the 1100 block of Lebanon Street. Ward 4, Alderman Donnell. (INFORMATION ONLY) 16-00653 A Traffic Study for Keating Drive between Ione Lane and Royal Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00675 Requesting approval for Light of the Heart to conduct the 4th annual Art Jam at the Phillips Park Pavilion on Saturday, September 17, 2016 from 1:00 to 5:00 pm. (INFORMATION ONLY) 16-00685 A Traffic Study for Andover Drive in the 1400 block. Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00686 A Traffic Study for Sheridan Street in the 750 block. Ward 1, Alderman Bohman. (INFORMATION ONLY) 16-00688 A Parking Study for E. Downer Place in the 300 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00712 Boy Scout Troop 81 annual Pancake Breakfast fundraiser at Metea Valley High School, October 29, 2016 - Ticket sales September 9 to October 23, 2016, Saturdays from 9:00 am to noon and 1:00 p.m. to 4:00 p.m. and Sundays from 10:00 am to 4:00 pm. (INFORMATION ONLY) 16-00777 West Aurora High School Homecoming Parade, Thursday, September 22, 2016 from 2:00pm to 4:30pm. (INFORMATION ONLY) 16-00788 The Rotary Club of Aurora is requesting permission to hold the annual Festival of Lights at Phillips Park, November 25 through December 26, 2016. (INFORMATION ONLY) 16-00796 SciTech Hands On Museum is requesting street closure of Benton from River to Stolp on Saturday, October 1, 2016 from 5:00 to 7:00 for City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 6, 2016 a Boy Scout Mini Rocket Launch. (INFORMATION ONLY) 16-00804 Request for Charitable Solicitation Permit for the World Relief DuPage/Aurora Bag Drive - collect household items for newly arrived refugee families. Working with Aurora University students - September 24, 2016 (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 22, 2016 and Reviewed the Following Items: 16-00762 A Resolution Authorizing Well Maintenance Services for Well No. 29 for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R16-276 16-00773 A Resolution for accepting the improvements and maintenance security for Butterfield Unit 2 Lot 2 - Shorr Packaging - 4000 Ferry Rd. (PLACED ON CONSENT AGENDA) Enactment No: R16-277 MAYOR’S REPORT Alayne Weingartz, Corporation Counsel, and Carie Anne Ergo, Chief Management Officer, spoke and answered questions regarding the process for the appointment of a Acting Mayor by members of City Council. Brian Caputo, Chief Financial Officer, introduced Joan Schouten, the new Director of Purchasing. Dan Anderson, Superintendent of Parks, introduced Margaret Bowen, the new Zoo Manager. MAYORAL APPOINTMENTS 16-00823 A Resolution Reappointing Marge Linnane, Leticia Morales-Perez, William Powell and Ramona Wood to the Aurora Civil Service Commission. This Resolution was referred to the City Council Enactment No: R16-270 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 6, 2016 REQUESTS AND REFERRALS 16-00825 Requesting approval of a Final Plan Waiver for Lot 5 of Butterfield East Subdivision Unit Three at 2865 Duke Parkway located south and east of Duke Parkway north of Ferry Road for a Warehouse, Distribution and Storage Services (3300) Use (Duke Realty Corporation - L16-00825 / WI33/4-16.161-FPN/W - TV - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00845 Requesting approval of a Final Plat for Lot 101 of Enterprise Fox Valley Subdivision located at 4000 Ogden Avenue being the northwest corner of Ogden Avenue and Longmeadow Drive (Enterprise Leasing Company of Illinois, LLC - 16-00845 / NA28/2-16.156-Fsd/Fpn - JH - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00846 Requesting approval of a Final Plan for Lot 101 of Enterprise Fox Valley Subdivision located at 4000 Ogden Avenue being the northwest corner of Ogden Avenue and Longmeadow Drive for a Car Dealership, entirely used (2811) & Vehicle Rental (2840) Use (Enterprise Leasing Company of Illinois, LLC - 16-00846 / NA28/2-16.156-Fsd/Fpn - JH - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-00847 Requesting to downzone the property at 823 W. Downer Place from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (Mel Magnuson - 16-00847 / AU21/1-16.148-Rz - SB - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting. The motion passed by voice vote. The meeting was adjourned at 5:58 P.M. Submitted by:________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 6, 2016 Submitted by: ___________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8