Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 20, 2016 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the meeting to order at 5:06 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Mayor Tom Weisner MINUTES OF THE MEETING OF SEPTEMBER 6, 2016 16-00909 Approval of the Tuesday, September 6, 2016 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to approve and file the minutes from the Tuesday, September 6, 2016 Committee of the Whole. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, September 15, 2016 and Reviewed the Following Items: 16-00806 A Resolution Approving a Final Plat for Lots 1 and 2 of the Interfaith Food Pantry Subdivision, located at 1110 and 1128 Jericho Road (PLACED ON CONSENT AGENDA) Enactment No: R16-289 16-00807 An Ordinance Establishing a Special Use Planned Development, Approving the Aurora Interfaith Food Pantry Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 20, 2016 zoning of B-3(S) Business and Wholesale and R-2(S) One Family Dwelling for the property located at 1110 Jericho Road and 1128 Jericho Road being south side of Jericho Road near Montgomery Avenue (PLACED ON CONSENT AGENDA) Enactment No: O16-065 16-00808 A Resolution Approving a Final Plan on Lot 1 of Interfaith Food Pantry Subdivision located at 1110 Jericho Road, Aurora, Illinois (PLACED ON CONSENT AGENDA) Enactment No: R16-290 16-00848 An Ordinance Annexing Property at 1300 Prairie Street (south of Prairie Street and west of South Gladstone Avenue) to the City of Aurora, Illinois 60506 . (PLACED ON CONSENT AGENDA) Enactment No: O16-066 The Planning & Development Committee had a Special meeting on Tuesday, September 20, 2016 and Reviewed the Following Items: 16-00825 A Resolution Approving a Waiver of Final Plan Requirements for Lot 5 for Unit Three of Butterfield East Subdivision located at 2865 Duke Parkway being south and east of Duke Parkway north of Ferry Road (PLACED ON CONSENT AGENDA) Enactment No: R16-311 16-00861 A Resolution Accepting the Dedication of City Easements at 213 S. Buell Avenue, 760 Sherwood Avenue and 764 Sherwood Avenue (PLACED ON CONSENT AGENDA) Enactment No: R16-301 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, September 13, 2016 and Reviewed the Following Items: 16-00858 A Resolution authorizing the City of Aurora to enter into a new Commercial Lease Agreement with Legends 7, Inc., for the City Owned space located next to 222 W Benton Street. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 20, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-298 16-00859 A Resolution Authorizing the Director of Purchasing to accept per ton dump fees from Waste Management of Illinois, and Rochelle Waste Disposal for the disposal of non-special and special excavated soil. (PLACED ON CONSENT AGENDA) Enactment No: R16-299 16-00860 A Resolution authorizing the City of Aurora to enter into a new Commercial Lease Agreement with Prisco’s Family Market, Inc. and JTE Family Properties, LLC Series E, d/b/a Spartan House, for the City Owned premises attached to Well House #15 located at 1036 Prairie Street. (PLACED ON CONSENT AGENDA) Enactment No: R16-300 16-00868 A Resolution Authorizing the Expenditure of up to an Additional $100,000 with Superior Road Striping Inc. for Pavement Marking Maintenance for the Division of Street Maintenance . (PLACED ON CONSENT AGENDA) Enactment No: R16-302 16-00873 A Resolution awarding the 2016 City wide Traffic Calming Program to the low bidder in the amount of $101,638.50 to Geneva Construction Co. (PLACED ON CONSENT AGENDA) Enactment No: R16-303 16-00891 A Resolution Establishing Health and Dental Insurance Monthly Rates of Contributions for Retirees Effective January 1, 2017 through December 31, 2017. Alex Alexandrou, Chief Operating Officer, spoke regarding items 16-00891, 16-00892, 16-00894, 16-00897 and 16-00898 and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-304 16-00892 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2017 through December 31, 2017 . Alex Alexandrou, Chief Operating Officer, spoke regarding items 16-00891, 16-00892, 16-00894, 16-00897 and 16-00898 and answered questions. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 20, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-305 16-00894 A Resolution Establishing OAP and HDHP Health Insurance Plans and Rates effective January 1, 2017 through December 31, 2017 . Alex Alexandrou, Chief Operating Officer, spoke regarding items 16-00891, 16-00892, 16-00894, 16-00897 and 16-00898 and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-306 16-00897 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective January 1, 2017 to December 31, 2017. Alex Alexandrou, Chief Operating Officer, spoke regarding items 16-00891, 16-00892, 16-00894, 16-00897 and 16-00898 and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-307 16-00898 A Resolution Authorizing An Agreement for Health Insurance Stop/Loss Coverage with Cigna For the Period January 1, 2017 through December 31, 2017 . Alex Alexandrou, Chief Operating Officer, spoke regarding items 16-00891, 16-00892, 16-00894, 16-00897 and 16-00898 and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-308 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, September 13, 2016 and Reviewed the Following Items: 16-00732 A Resolution Establishing the Maximum Number of Class E City of Aurora liquor licenses ( unofficially related to application from: Chan's Gourmet Inc., doing business as Lucky Panda, 2400 S. Eola Road, Aurora, 60503.) (PLACED ON CONSENT AGENDA) Enactment No: R16-288 16-00829 A Resolution requesting approval for Alpha Media LLC to have a Music Festival during their Cock-A-Doodle Festival Event on Saturday, October 8, 2016 be held at Hollywood Casino Parking Lot, 201 N. River Street. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 20, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-293 16-00832 A Resolution approving the issuance of a music festival permit to St. Joseph Catholic Church, 722 High Street for Sunday, October 9, 2016 from 12:00 p.m. to 5:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R16-294 16-00610 A Traffic Study for Bilter Road at I-88 exit ramp. Ward 10, Alderman Johnson. (INFORMATION ONLY) 16-00733 A Traffic Study for Stonebridge Blvd. near Downing Court. Ward 10, Alderman Johnson. (INFORMATION ONLY) 16-00734 A Parking Study for S. Russell Avenue in the 100 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 16-00735 A Traffic Study for the Smithfield Lane and Stuart Kaplan Drive/Court intersection. Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00772 American Cancer Society Bark for Life Walk With Dogs Around Mastodon Lake and Island at Phillips Park, Saturday, October 29, 2016 from 9:00am to 12:00pm. (INFORMATION ONLY) 16-00786 Requesting approval to stage the City of Aurora Veterans Day Parade and Ceremony downtown on Friday, November 11, 2016 at 10:15 am. (INFORMATION ONLY) 16-00793 Requesting permission to stage the City of Aurora's Winter Lights event downtown on Friday, November 18, 2016 from 6:30 pm to 8:0 0 pm. (INFORMATION ONLY) 16-00797 Request for Charitable Solicitation Campaign permits by the Girl Scouts of Northern Illinois for their door-to-door Fall Product Sales October 7, 2016 to October 21, 2016. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 20, 2016 (INFORMATION ONLY) 16-00798 Request for Charitable Solicitation Campaign permits by the Girl Scouts of Northern Illinois for their door-to door Annual Cookies Sale January 6, 2017 to March 19, 2017. (INFORMATION ONLY) 16-00803 A Traffic Study for the southern end of S. Commons Drive. Ward 8, Alderman Mervine. (INFORMATION ONLY) 16-00828 Knights of Columbus, Robert H Weaver Council #12005 requesting permission to conduct their Tootsie Roll Drive September 16 to September 18, 2016 at various locations on the east side of Aurora. (INFORMATION ONLY) 16-00830 Halloween Trick-or-Treat Hours, Monday, October 31, 2016 from 4:00pm to 7:30pm. (INFORMATION ONLY) 16-00841 East Aurora High School Homecoming Parade, Tuesday, September 27, 2016 from 3:45pm to 4:30pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, September 12, 2016 and Reviewed the Following Items: 16-00817 A Resolution for the acceptance of improvements and waiving the maintenance period for Our Lady of Mercy - 801 S. Eola Rd. (PLACED ON CONSENT AGENDA) Enactment No: R16-291 16-00820 A Resolution for accepting the improvements and maintenance security for Stonehaven Unit 2. (PLACED ON CONSENT AGENDA) Enactment No: R16-292 16-00836 A Resolution for accepting the improvements and waiving the maintenance security for Sav-A-Lot - 210-212 N. Lake St. . City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 20, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-295 16-00842 A Resolution for accepting the improvements and maintenance security for Valley Honda - Parking Expansion - 4040 Healthway Dr. (PLACED ON CONSENT AGENDA) Enactment No: R16-296 16-00844 A Resolution to Award the Contract for the Waterford Court Water Main Replacement Project to Swallow Construction Corporation in the amount of one hundred forty-two thousand, nine hundred seventy-five dollars and twenty-five cents ($142,975.25). (PLACED ON CONSENT AGENDA) Enactment No: R16-297 NEW BUSINESS 16-00922 Discussion and potential nomination of Acting Mayor. Alayne Weingartz, Corporation Counsel, and Carie Anne Ergo, Chief Management Officer, provided information to the City Council members on the ability for them to discuss the nomination of Acting Mayor in either open or closed session. A nomination would not be approved until after the formal resignation of Mayor Weisner is received and voted upon at a City Council meeting. The appointment of an Acting Mayor would then be done under a separate resolution. (INFORMATION ONLY) 16-00913 An Ordinance Amending Chapter 13.5-6 (B) of the City of Aurora Code of Ordinances Entitled "Safety Personnel Qualifications" Alisia Lewis, Human Resources Director, and Chief Krienitz spoke regarding the propsoed changes in the Ordinance to update the requirements for to streamline the hiring process for firefighters/paramedics. The Fire Department will be looking to create a new hire list in the upcoming months and these changes will allow them to hire for both roles more efficiently. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-067 MAYOR’S REPORT MAYORAL APPOINTMENTS 16-00824 A Resolution Appointing Scott Roscoe, Danny Corral, John Anderson and Michael Scott Collins and Reappointing Jay Harriman, William Noltemeyer and Michael Sawdey to Aurora's Grand Army of the City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 20, 2016 Republic Commission. This Resolution was referred to the City Council Enactment No: R16-287 16-00207 A Resolution Reappointing Landa Midgley, Jane Regnier, John Stanicek, Chris Hoban and Gail Piccolo and Appointing Nafisa Husain, Alexis Cardenas, Melissa Mercado and Julie Gervais to the Aurora Public Art Commission. This Resolution was referred to the City Council Enactment No: R16-286 REQUESTS AND REFERRALS 16-00907 Requesting approval of a variance pursuant to Section 5.13-3.8.1.E.iii Driveways Configuration for the property at 8 S. State Street being on the east side of State Street south of Galena Boulevard to allow for a Driveway located in front of the dwelling structure (Noe and Yolanda Favela - 16-00907 / AU26/1-14.037-V - ES - Ward 2) This Reports/Studies was referred to the DST Staff Council (Planning Council) CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to move into Closed Session following the conclusion of the Committee of the Whole meeting to discuss the selection of a peron to fill a public office, exception Section 2(c)(3) of the Open Meetings Act , which authorizes this meeting to be closed to the public.. The motion carried by the following vote. Aye: 8- Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Bugg, Alderman Johnson and Alderman Irvin Nay: 4- Alderman Bohman, Alderman Garza, Alderman Mervine and Alderman O'Connor ADJOURN A motion was made by AldermanHart-Burns, seconded by Alderman Franco to adjourn this meeting of the Commiittee of the Whole. The motion carried by a voice vote. This meeting was adjourned at 5:38 P.M. Submitted by: ______________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8