Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 04, 2016 5:00 PM ROLL CALL Mayor Weisner called the Committee of the Whole Meeting to order at 5:08 P.M. and the roll was called. Present 13 - Mayor Tom Weisner, Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 20, 2016 16-00955 Approval of the Tuesday, September 20, 2016 Committee of the Whole Meeting Minutes . A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, September 29, 2016 and Reviewed the Following Items: 16-00769 An Ordinance Establishing a Special Use Planned Development, Approving the East Aurora High School Campus Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of P(S) Park and Recreation for the property located at 500 Tomcat Lane being on the south side of 5th Avenue between State Street and Smith Boulevard Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora East High School. Ken Schroth, Director of Public Works, was also present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: O16-068 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 4, 2016 16-00770 A Resolution Approving the Final Plat East Aurora High School Subdivision located at 500 Tomcat Lane being on the south side of 5th Avenue between State Street and Smith Boulevard Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora East High School. Ken Schroth, Director of Public Works, was also present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-314 16-00771 A Resolution Approving a Final Plan on Lot 1 & 2 for East Aurora High School Subdivision located at 500 Tomcat Lane being on the south side of 5th Avenue between State Street and Smith Boulevard for an Educational services (6100) Use Tracey Vacek, City Planner, spoke regarding the plan for improvements at Aurora East High School. Ken Schroth, Director of Public Works, was also present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-315 16-00783 An Ordinance Granting a Shed Area, Size, and Height variance pursuant to Section 10.5 and Section 4.4-6.6 for property located at 106 LeGrande Boulevard being the south east corner of LeGrande Boulevard and Garfield Avenue (PLACED ON CONSENT AGENDA) Enactment No: O16-069 16-00801 A Resolution Approving a Final Plat for the Re -subdivision of Lot 1 of Wayside Cross Ministries Subdivision, located at 215 E. New York Street and 34 N. Lincoln Avenue , being the southwest corner of New York Street and Lincoln Avenue (PLACED ON CONSENT AGENDA) Enactment No: R16-316 16-00845 A Resolution Approving the Final Plat of Enterprise Fox Valley Subdivision located at 4000 Ogden Avenue being northwest corner of Ogden Avenue and Longmeadow Drive . (PLACED ON CONSENT AGENDA) Enactment No: R16-318 16-00846 A Resolution Approving a Final Plan on Lot 101 of Enterprise Fox Valley Subdivision located at 4000 Ogden Avenue being the northwest corner of Ogden Avenue and Longmeadow Drive . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 4, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-319 16-00924 An Ordinance Amending Chapter 19, Article III, entitled "Telecommunications Facilities and Services" of the City of Aurora Code of Ordinances Alayne Weingartz, Corporation Counsel, spoke regarding items 16-0924 and 16-00925 and said that the items will be combined and requested the items to be held at Committee for 2 weeks to allow for the City to gain input from the affected businesses. This Ordinance was (HELD) 16-00925 An Ordinance Amending Chapter 19 of the Aurora Code Of Ordinances adding a new Article VI entitled "Wireless Communication Facilities" Alayne Weingartz, Corporation Counsel, spoke regarding items 16-0924 and 16-00925 and said that the items will be combined and requested the items to be held at Committee for 2 weeks to allow for the City to gain input from the affected businesses. (HELD) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, September 27, 2016 and Reviewed the Following Items: 16-00737 A Resolution Authorizing an Agreement with Pace and Intersection Media LLC for the Installation, Maintenance and Revenue Sharing for passenger shelters at the Parking Facility at Route 59 Commuter Train Station. Joe Hopp, Superintendant of Maintenance Services, provided information regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-332 16-00812 A Resolution approving the Ward 10 Residential Grant Program as an Annual Program Beginning Year 2016 . (PLACED ON CONSENT AGENDA) 16-00833 A Resolution approving renovation of the MIS Division office by R. C. Wegman Construction and Cipher Technology Solutions, including office furniture and computer related cabinetry in an amount not to City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 4, 2016 exceed $347,795.00. (PLACED ON CONSENT AGENDA) Enactment No: R16-317 16-00849 A Resolution Authorizing a Change Order to the Purchase of an Exterior Payment Kiosk for Revenue & Collection Division to Receive Payments on City of Aurora Accounts in the amount of $15,000.00 . (PLACED ON CONSENT AGENDA) Enactment No: R16-320 16-00856 A Resolution Authorizing an extension of the Harris Radio System maintenance contract through 2021. Funds will be taken annually from 101-1231-419-38.03 .. Ted Beck, Chief Information Officer, spoke regarding the item. The agreement had been approved by Naperville City Council about a month ago. Jack Scully from Harris Radio was also present to answer questions. (PLACED ON CONSENT AGENDA) Enactment No: R16-321 16-00857 A Resolution Authorizing the Execution of a Contract to Purchase Real Property Located at 116 West New York Street, Aurora Illinois, and to Lease said Property to Schor Glass (PLACED ON CONSENT AGENDA) Enactment No: R16-322 16-00908 A Resolution authorizing the purchase and installation of a backup emergency generator, transfer switch and required wiring at Aurora fire station 3, from Frank Marshal Electric Inc. of Aurora IL. In the amount of $123,200.00 for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R16-323 16-00911 A Resolution authorizing the purchase of Oracle Database Enterprise Edition licensing for the Police Department’s Records Management System CIP project from Mythics, Inc. of Virginia Beach, VA via The Cooperative Purchasing Network (TCPN) contract in an amount not to exceed $277,648.40. Andrew Feuerborn, Police Technical Services Director, spoke briefly regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R16-324 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 4, 2016 16-00917 A Resolution authorizing the purchase of NICE Digital Voice Logging, Upgrades and Maintenance from Word Systems, Inc. for the Aurora 911 Dispatch Center in the amount of $243,751.00 over a five-year period from Word Systems, Inc. (PLACED ON CONSENT AGENDA) Enactment No: R16-325 16-00921 A Resolution ratifying payment to H. Linden and Sons for emergency sewer repair work on Jackson Street between 6th Avenue and 7th Avenue. (PLACED ON CONSENT AGENDA) Enactment No: R16-326 16-00930 A Resolution Authorizing an Agreement with RGC Design, to provide Landscape Architecture/Professional Design Services for the Phillips Park Mastodon Island OSLAD project for the Division of Parks & Recreation. (PLACED ON CONSENT AGENDA) Enactment No: R16-328 16-00933 A Resolution to accept a grant of $400,000 from the State of Illinois for creation of an educational and environmental area at Mastodon Island at Phillips Park. (PLACED ON CONSENT AGENDA) Enactment No: R16-329 16-00942 A Resolution Approving a Tax Increment Financing Grant to OnLight Aurora, to Provide for a Fiber Optic Connection to Aldi Inc. Information Technology Building at 1245 Corporate Boulevard, Aurora . Alderman Mervine will be abstaining from all discussion regarding this item. (PLACED ON CONSENT AGENDA) Enactment No: R16-331 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE 16-00694 A Traffic Study for a marked Cross-Walk at Sacred Heart Church on Fulton Street. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00802 A Parking Study for Barrington Road E. to the east of Spinnaker Drive. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 4, 2016 Ward 9, Alderman Bugg. (INFORMATION ONLY) 16-00816 Traffic Study for Barnes Road in the 200 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00839 A Parking Study for installation of a Handicap Parking Space on Hammond Avenue in the 600 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-00840 A Parking Study for Mulberry Court in the 2200 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00854 A Traffic Study for Sullivan Avenue in the 2200 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 16-00862 A Parking Study for the Bannister Lane and Kautz Road intersection. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 16-00865 A Parking Study for Southlawn Place in the 1500 block. Ward 5, Alderman Franco. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, September 26, 2016 and Reviewed the Following Items: 16-00926 A Resolution Authorizing a Contract with H. Linden & Sons Water and Sewer, Inc. of 722 E. South St., Unit D, Plano, IL 60545 for the Watson Street Sanitary Sewer Replacement Project in the amount of forty three thousand, nine hundred forty five dollars ($43,945.00) . (PLACED ON CONSENT AGENDA) Enactment No: R16-327 16-00934 A Resolution Approving a Change Order Increasing the value of the Contract for the Lincoln Avenue CIPP project with Visu-Sewer of Illinois, LLC by the amount of $74,000. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 4, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-330 NEW BUSINESS 16-00693 A Resolution Authorizing a Contract with F.H. Paschen to replace all of the Platform/Station Buildings and Tunnel Ramp/Stair Enclosure roofs at the RT 59 Transit Center in an amount not to exceed $220,000 .00. Carie Anne Ergo, Chief Management Officer, spoke rgarding the inability for the item to be initially discussed at Finance Committee first. Joe Hopp, Superintendent of Maintenance Services, provided information and answered questions regarding the proposal. Metra and the City of Naperville will be cost-sharing on this project. (PLACED ON CONSENT AGENDA) Enactment No: R16-313 MAYOR’S REPORT MAYORAL APPOINTMENTS 16-00850 A Resolution Appointing Charlie Zine and Doug Johnson to the Aurora Bicycle, Pedestrian and Transit Advisory Board . This Resolution was referred to the City Council Enactment No: R16-312 CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Irvin, that this meeting of the Committee of the Whole be adjourned. The motion carried by voice vote. The meeting was adjourned at 5:32 P.M. Submitted by: __________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7