Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 15, 2016 5:00 PM ROLL CALL Mayor O'Connor called the meeting of the Committee of the Whole to order at 5:04 P.M. and the roll was called. Alderman Johnson was not present at roll call, but arrived at approximately at 5:10 P.M. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, Alderman Richard Irvin, and Alderman Bob O'Connor Absent 1 - Alderman Juany Garza REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning and Development Committee will meet On Monday, November 14, 2016 and Reviewed the Following Items: 16-00935 A Resolution Approving a Revision to the Final Plan on Lot 1 - Outlot 3 of Aurora Market Subdivision for a Restaurant with a drive-through facility (2530) use located at 491 S. State Route 59 being south of Ogden Avenue and west of Route 59 . Alex Minnella, City Planner, spoke regarding items 16-00935, 16-01046, and 16-01047. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-370 16-01016 An Ordinance Approving an Annexation Agreement with the Owners of Record of the property located at 759 Austin Avenue, north of Mountain Street between Austin Avenue and Farnsworth Avenue in Kane County, Illinois John Philipchuck, attorney representing the petitioner, spoke regarding items 16-01016, 16-01017, 16-01018, and 16-01019. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 15, 2016 Enactment No: O16-078 16-01017 An Ordinance Annexing the property located at 759 Austin Avenue , being north of Mountain Street, between Austin Avenue and Farnsworth Avenue into the City of Aurora, pursuant to an Approved Annexation Agreement John Philipchuck, attorney representing the petitioner, spoke regarding items 16-01016, 16-01017, 16-01018, and 16-01019. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-079 16-01018 An Ordinance Establishing a Special Use Planned Development, Approving the Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, providing underlying zoning of B-2(S) General Retail, R-1(S) One Family Dwelling and OS-1(S) Conservation, Open Space, and Drainage for the property located at 759 Austin Avenue, Aurora, Illinois John Philipchuck, attorney representing the petitioner, spoke regarding items 16-01016, 16-01017, 16-01018, and 16-01019. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-080 16-01019 A Resolution Accepting the Dedication of Right of Way for Farnsworth Avenue, located along the property at 759 Austin Avenue being north of Mountain Street, between Austin Avenue and Farnsworth Avenue (Griselda Escalante and Salvador Carrasco - 16-01019 / AU14/4-16.170-AA/A/SU - TV - Ward 1) John Philipchuck, attorney representing the petitioner, spoke regarding items 16-01016, 16-01017, 16-01018, and 16-01019. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-371 16-01029 A Resolution Approving the 2017 Annual Action Plan Funding Recommendations - Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Amy Munro, Planning Coordinator, spoke regarding the plan and the recommendations. (PLACED ON CONSENT AGENDA) Enactment No: R16-367 16-01046 An Ordinance vacating a City easement on the property located at 491 S. State Route 59 being south of Ogden Avenue and west of Route 59, in DuPage County, Aurora Illinois 60504 . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 15, 2016 Alex Minnella, City Planner, spoke regarding items 16-00935, 16-01046, and 16-01047. (PLACED ON UNFINISHED BUSINESS) Enactment No: O16-081 16-01047 A Resolution accepting the dedication of an easement at 491 S. State Route 59 being south of Ogden Avenue and west of Route 59, being Lot 1 - Outlot 3 of Aurora Market Subdivision . Alex Minnella, City Planner, spoke regarding items 16-00935, 16-01046, and 16-01047. (PLACED ON UNFINISHED BUSINESS) Enactment No: R16-372 16-00941 An Ordinance Establishing a Special Use Planned Development and Approving the Plan Description for Property Located at 544 S. Lake Street (Accion Latina USA - 16-00941 / AU28/2-16.031-Su - ES - Ward 4) (PUBLIC HEARING) Ed Sieben, Zoning Administrator, was present to answer any questions. (PLACED ON CONSENT AGENDA) Enactment No: O16-074 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, November 8, 2016 and Reviewed the Following Items: 16-00966 A Resolution Ratifying Purchases from Language Line Services in the Amount of Twenty Five Thousand Dollars ($25,000.00) for Translation Services for the Water Billing Division . (PLACED ON CONSENT AGENDA) Enactment No: R16-356 16-01010 A Resolution to Approve an Increase to the 2016 Open Order for Aurora Area Spring to $35,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R16-358 16-01026 A Resolution Awarding Contracts to Supply Process Chemicals for the Water Production Division . City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 15, 2016 (PLACED ON CONSENT AGENDA) Enactment No: R16-360 16-01028 A Resolution Authorizing the Mayor and City Clerk to execute the supplemental agreement for construction engineering services with H.W Lochner for Route 59 Metra Commuter Parking Lot Modification and Station Blvd. Extension Project, Section 13-00300-00-PK (PLACED ON CONSENT AGENDA) Enactment No: R16-361 16-01040 A Resolution to authorize the Director of Purchasing to execute an agreement with Alfred Benesch & Company of 1230 East Diehl Road, Suite 109, Naperville, IL 60563 for the 2017 - 2018 Bridge Inspections and the City Clerk to sign the associated Motor Fuel Tax Appropriation, 17-00316-00-BI. (PLACED ON CONSENT AGENDA) Enactment No: R16-362 16-01041 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution Appropriating $1,054,000.00 of Motor Fuel Tax Funds for Snow Removal Operations for the 2017 Calendar Year. MFT Section 17-00000-00-GM (PLACED ON CONSENT AGENDA) Enactment No: R16-363 16-01042 A Resolution authorizing an Agreement with the State of Illinois Department of Transportation and Appropriating Motor Fuel Tax Funds for intersection improvements at Illinois Route 56 and Raddant Road (Agreement # JN-114-08). (PLACED ON CONSENT AGENDA) Enactment No: R16-364 16-01049 A Resolution to ratify payment of $20,329 to Conservation Land Stewardship, Elmhurst, Illinois for the supply and installation of upland prairie and mesic shoreline seed mix on 12 acre site at the south end of Manchester Drive in Cherry Hills (Ward 5 project). (PLACED ON CONSENT AGENDA) Enactment No: R16-365 16-01050 A Resolution authorizing the execution of real estate contracts to purchase properties and to Appropriate Motor Fuel Tax Funds required for the Farnsworth Avenue Bridge Reconstruction Project, Mountain City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 15, 2016 Street to Sheffer Road (Section 13-00302-00-BR) . (PLACED ON CONSENT AGENDA) Enactment No: R16-366 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, November 8, 2016 and Reviewed the Following Items: 16-00899 A Parking Study for Gates Street in the 700 block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 16-00900 A Traffic Study for the S. Lincoln Avenue and Clark Street intersection. Ward 2, Alderman Garza. (INFORMATION ONLY) 16-00912 A Traffic Study for the Grove Street and N. Kendall Street intersection. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 16-00956 A Traffic Study for "Old" Molitor Road. Ward 10, Alderman Johnson. (INFORMATION ONLY) 16-00995 A Parking Study for Pearl Street in the 800 block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 16-01037 A Parking Study for installation of a Handicap Parking Space on Hammond Avenue in the 600 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 16-01056 Additional Information Regarding Winter Lights, November 18, 2016. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 15, 2016 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, November 7, 2016 and Reviewed the Following Items: 16-00416 A Resolution to Authorize a Professional Services Agreement for design and construction observation services for the Master Meter Replacement project for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R16-355 16-01009 A Resolution Authorizing Repairs to Normal Pressure Pump #3 at the City of Aurora Water Treatment Plant for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R16-357 16-01020 A Resolution to Award the Contract for the Galena Boulevard, Illinois Avenue, and CSO #10 Outfall CIPP Lining project to Visu-Sewer of Illinois, LLC, 9014 S. Thomas Avenue, Bridgeview, IL 60455 in the amount of sixty-seven thousand three hundred and fifty-two dollars ($67,352.00). (PLACED ON CONSENT AGENDA) Enactment No: R16-359 16-01008 Request to City Council for Permission to Advertise Two Projects for the Water Production Division (INFORMATION ONLY) MAYOR’S REPORT Mayor O'Connor spoke regarding a resolution that will be presented at the upcoming City Council meeting that will urge the State Legislatrure to extend the River Edge Redevelopment Zone Historic Tax Credit beyond the December 31, 2016 deadline. He also encouraged members of City Council and the public to attend the Winter Lights event on Friday, November 18th in downtown Aurora. REQUESTS AND REFERRALS 16-01073 Requesting approval of a Special Use for a Telecommunication Facility (4211) for rooftop antennas and related equipment in an R-2 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 15, 2016 Zoning District located at 325 S. Union Street (Insite, RE, Inc. - 16-01073 / AU27/2-16.181-Su - ES - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-01076 Requesting approval of a Final Plat for Balaji Homes Condominiums Subdivision located at the southwest corner of Sequoia Drive and Randall Road (Balaji Partners , LLC and Balaji Group, LLC - 16-01076 / AU08/1-15.287-Fsd/Fpn - TV - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-01077 Requesting approval of a Final Plan for Balaji Homes Condominiums Subdivision located at the southwest corner of Sequoia Drive and Randall Road for a Multi-Family Dwelling (1140) Use (Balaji Partners , LLC and Balaji Group, LLC - 16-01077 / AU08/1-15.287-Fsd/Fpn - TV - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-01079 Requesting approval of a Final Plat for Dolan-Lies Subdivision located west of Church Road south of Bilter Road (M14 Hoops - 16-01079 / AU02/4-16.011-Fsd/Fpn - TV - Ward 1) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 16-01080 Requesting approval of a Final Plan for Lot 1 and Lot 3 of Dolan-Lies Subdivision located west of Church Road and south of Bilter Road for a special purpose recreational institutions (5200) use and related detention facilities (M14 Hoops - 16-01080 / AU02/4-16.011-Fsd/Fpn - TV - Ward 1) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting of the Committee of the Whole. The motion carried by a voice vote. The meeting was adjourned at 5:26 P.M. Submitted by: _______________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7