Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 04, 2017 5:00 PM ROLL CALL Mayor O'Connor called the Committee of the Whole to Order at 5:07 p.m. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Lynne Johnson, and Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, MARCH 21, 2017 17-00278 Approval of the Tuesday, March 21, 2017 Committee of the Whole Meeting Minutes. A Motion was made by Alderman Hart-Burns, seconded by Alderman Franco to approva and file the minutes from the Tuesday, March 21, 2017 Committee of the Whole meeting. The motion carried by a voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 30, 2017 and Reviewed the Following Items: 17-00262 A Resolution Authorizing an Annual Action Plan Amendment (2015 - #5) for the Community Development Block Grant Program - Aurora Area Interfaith Food Pantry Vehicular/Pedestrian Safety Project . Amy Munro, Redevelopment Coordinator and Marylin Weisner, Executive Director of the Aurora Interfaith Food Panty, spoke briefly on this item. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 4, 2017 17-00270 A Resolution Accepting the Dedication of a City Easement and a Stormwater Control Easement at 2435 Church Road, being located east of Church Road and north of Corporate Boulevard . (PLACED ON CONSENT AGENDA) 17-00272 A Resolution Accepting the Dedication of Right of Way for Church Road for property located at 2435 Church Road, being east of Church Road and north of Corporate Boulevard . (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 4, 2017 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 28, 2017 and Reviewed the Following Items: 16-01175 A Resolution Authorizing Presence Saint Joseph Hospital to Provide An Employee Assistance Program (EAP) for the Period of January 1, 2017 through December 31, 2018 . (PLACED ON CONSENT AGENDA) 17-00162 A Resolution to Award the Contract for the 2017 City Wide Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in the amount of $5,948,000.00 and to Appropriate Motor Fuel Tax Funds, 17-00000-01-GM . (PLACED ON CONSENT AGENDA) 17-00168 A Resolution Authorizing an Agreement for engineering services in the amount of $28,678 with Crawford, Murphy and Tilly Inc. to rehabilitate airfield signage and update pavement marking . Beth Penesis, Airport Manager, Spoke briefly on this item. (PLACED ON CONSENT AGENDA) 17-00213 A Resolution Authorizing an Intergovernmental Agreement between the City of Aurora and East Aurora School District No. 131 regarding School Developmental Impact Fees (PLACED ON CONSENT AGENDA) 17-00234 A Resolution authorizing the Director of Procurement to purchase a new Caterpillar Model 430F2 Backhoe Loader from Patten Cat for the Water and Sewer Maintenance Division . (PLACED ON CONSENT AGENDA) 17-00235 A Resolution to authorize the acceptance of the Guaranteed Maximum Price Proposal from R.C.Wegman for the construction of replacement Aurora Fire Station # 7 in the amount not to exceed $4 ,000.000.00. Don Davids, Assistant Chief of Support Services, spoke briefly on this item. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 4, 2017 17-00240 A Resolution Authorizing the annual Software Agreement with Everbridge, Pasadena, CA in the amount of $38,900.00 for their resident and staff notification platform . (PLACED ON CONSENT AGENDA) 17-00243 A Resolution authorizing the purchase of replacement Cisco network equipment and consulting services from Sentinel Technologies, Inc. in the not-to-exceed amount of $712,500 for the Police Department and Fire Station #8. (PLACED ON CONSENT AGENDA) 17-00244 A Resolution authorizing the purchase of Check Point Firewalls, related software and peripherals, maintenance, and installation services from Guardian Technologies, Inc., Aurora, Illinois in the not-to-exceed amount of $163,045.00 for the Aurora Police Department. (PLACED ON CONSENT AGENDA) 17-00265 A Resolution Authorizing the Director of Procurement to Execute the Engineering Agreement with Engineering Enterprises, Inc . (PLACED ON CONSENT AGENDA) 17-00267 A Resolution to accept the bids for the 2017/2018 Electrical Materials and Supplies for the Electrical Division. (PLACED ON CONSENT AGENDA) 17-00268 A Resolution Accepting the ComEd Customer Work Agreement for the Relocation and Undergrounding of the Overhead Electric Utility Lines for the ATC Regional Transportation Improvements Project (PLACED ON CONSENT AGENDA) 17-00275 A Resolution Authorizing the City of Aurora/Alderman Carl Franco to Enter Into a Lease with West Aurora Plaza LLC for a Ward 5 Community Meeting Space. (PLACED ON CONSENT AGENDA) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On March 28, 2017 and Reviewed the Following Items: City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 4, 2017 17-00271 An Ordinance Creating Article XII to Chapter 12 of the of the Aurora City Code Regarding "Administrative Citations" Chuck Nelson, Director of Property Standards, made a brief introduction of the presentation and introduced Kelvin Beene, Manager of Property Standards. The department of Property Standards is seeking approval that will allow for the use of Administrative Citations, also known as P-Tickets. The item was placed on consent agenda with the request for a six month review of the process. (PLACED ON CONSENT AGENDA) 17-00185 Requesting permission for the Aurora Veterans Advisory Council to stage an Update and Dedication to the Veterans Monument at Phillips Park on Sunday, May 28, 2017 from 10:00 to 11:00 am. (INFORMATOIN ONLY) 17-00212 Requesting approval to stage the City of Aurora's annual fireworks display and evening activities on Tuesday, July 4, 2017 from 6:00 to 11:00 pm. (INFORMATOIN ONLY) 17-00214 Requesting permission to stage the City of Aurora's annual 4th of July Parade on Tuesday, July 4, 2017 stepping off at 10:00 am. (INFORMATION ONLY) 17-00249 The American Diabetes Association Tour de Cure Bike Ride, Sunday, June 11, 2017 from 5:00 AM to 4:00 PM. . (INFORMATOIN ONLY) 17-00252 The Advocate Health Care Fox Valley Marathon, Sunday, September 17, 2017 from 7:45am to 11:00am. (INFORMATOIN ONLY) 17-00255 Requesting permission to change logistics and services for L.I.F.T.'s Aurora's Harry Potter Festival taking place on July 30, 2017 (17-00046), approved by City Council on February 28, 2017. (INFORMATOIN ONLY) 17-00263 The Fox Valley Garden Club is requesting permission to hold their annual Aurora Gardener's Plant Sale on Saturday, May 20, 2017 from 8:00 am to 12:00 pm at the Aurora Transportation Center. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 4, 2017 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 27, 2017 and Reviewed the Following Items: 17-00215 A Resolution to Award the contract for the Tall Oaks Water Main Replacement - Phase 1 project to Gerardi Sewer & Water Co., 4520 N. Osage, Norridge, IL 60706 in the amount of three hundred seventy-two thousand, five hundred eighty-four dollars and seventy-five cents ($372,584.75). (PLACED ON CONSENT AGENDA) 17-00230 A Resolution Authorizing a Contract with Utility Dynamics Corporation for the Lot E Lighting Improvements, in the amount of $63,245.00. (PLACED ON CONSENT AGENDA) 17-00231 A Resolution Authorizing a Contract with WBK Engineering, to provide construction engineering services for various underground utility improvement projects during the 2017 construction season, in an amount not to exceed $169,553.60. (PLACED ON CONSENT AGENDA) MAYOR’S REPORT No Report MAYORAL APPOINTMENTS 17-00287 A Resolution Appointing Edgardo Perez to the Aurora Veterans Advisory Council. (PLACED ON CONSENT AGENDA) REQUESTS AND REFERRALS 17-00284 Requesting approval of a Special Use for an Educational Services (6100) Use located at 250 and 254-300 E. Indian Trail Road being the north side of Indian Trail Road between Aurora Avenue and Mitchell Road (East Aurora School District #131 - 17-00284 / AU10/4-17.007-Su - JM - Ward 1) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 4, 2017 CLOSED SESSION There was no need for a closed session. ADJOURN A Motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn this meeting of the Committee of the Whole. The motion carried by a voice vote. The meeting was adjourned at 5:57 p.m. ____________________________________ Sara Townsend Deputy City Clerk City of Aurora Page 7