Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday May 16, 2017 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:01 PM and the roll was called. Present 11 - Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Mayor Richard Irvin, Alderman Bob O'Connor, and Judd Lofchie Absent 1 - Alderman Kristina "Tina" Bohman MINUTES OF THE MEETINGS OF TUESDAY, APRIL 18, 2017 and TUESDAY, MAY 2, 2017 17-00433 Approval of the Tuesday, April 18, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to approve the minutes from the April 18, 2017 Committee of the Whole meeting. The motion carried by a voice office. Alderman Lofchie abstained from the vote. 17-00435 Approval of the Tuesday, May 02, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg to approve the minutes from the Committee of the Whole meeting on May 2, 2017. The motion carried by a voice vote with abstentions by Alderman Mesiacos and Alderman Lofchie. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, May 11, 2017 and Reviewed the Following Items: 17-00226 A Resolution Approving the Final Plat for Lot 1 of Church Corporate City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final May 16, 2017 Park Resubdivision Number 2, Located at 975 and 985 Corporate Boulevard Steve Broadwell, Planner, spoke briefly regarding items 17-00226 and 17-00227. Lori Sartin-Bruno, Senior Manager Real Estate and Facilities with H&M Shared Services and Miro Moro, Project Manager with Ware Malcomb, were also present. (PLACED ON CONSENT AGENDA) Enactment No: R17-166 17-00227 A Resolution Approving a Final Plan on Lot 1 of Church Corporate Park Resubdivision Number 2, Located at 975 and 985 Corporate Boulevard for a Business and Professional, Office (2400) and Warehouse, Distribution and Storage Services (3300) Use Steve Broadwell, Planner, spoke briefly regarding items 17-00226 and 17-00227. Lori Sartin-Bruno, Senior Manager Real Estate and Facilities with H&M Shared Services and Miro Moro, Project Manager with Ware Malcomb were also present. (PLACED ON CONSENT AGENDA) Enactment No: R17-167 17-00284 An Ordinance Granting a Special Use Permit for an Educational Services (6100) Use on the Property located at 250 and 254-300 E. Indian Trail Road being the north side of Indian Trail Road between Aurora Avenue and Mitchell Road Jill Morgan, Planner, spoke briefly regarding items 17-00284. Craig Welter and Bernie Weiler, representatives from the petitioner, Cordogan, Clark and Associates, were also present. (PLACED ON CONSENT AGENDA) Enactment No: O17-022 17-00333 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by downzoning properties located at the northeast corner of Orchard Road and Prairie Street, 137 N. 4th Street, and 14 Blackhawk Street respectively from R-1 One Family Dwelling, R-3 One Family Dwelling, R-4A(S) Two Family Dwelling and R-5(S) Multiple Family Dwelling District to P Park and Recreation Tracey Vacek, Planner, spoke briefly regarding items 17-00333. Jeff Palmquist from the Fox Valley Park District was also present. (PLACED ON CONSENT AGENDA) Enactment No: O17-023 17-00410 An Ordinance Amending Chapter 19, Article III, entitled "Communication and Data Transfer" of the City of Aurora Code of Ordinances City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final May 16, 2017 Stephane Phifer, Planning and Zoning Director, spoke briefly regarding item 17-00410. Alderman Mervine said he would be abstaining from the discussion on the item. (PLACED ON CONSENT AGENDA) Enactment No: O17-024 17-00366 Approval of a Certificate of Appropriateness for exterior improvements to the Coulter Courts Building at 104 E. Downer Place and 32-34 S. Broadway Avenue (The Community Builders, Inc. - 17-00366 / AU22/3-17.027-DST - ES - Ward 2) Bill Wiet, Chief Development Officer, spoke briefly regarding the item particularly regarding the denial of the request to install vinyl replacement windows. (INFORMATION ONLY) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, May 9, 2017 and Reviewed the Following Items: 17-00354 A Resolution authorizing the purchase of One (1) 2017 Wheeled Coach Ford F-450 type 1 ambulance, from Fire Services Inc., St. John, Indiana In the amount of $241,695.00 for the Aurora Fire Department (PLACED ON CONSENT AGENDA) Enactment No: R17-168 17-00355 A Resolution consenting to an aviation agreement between TEAM Advantage Inc. and the City of Aurora . Bill Wiet, Chief Development Officer, was present to answer questions regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-169 17-00357 A Resolution authorizing the Mayor and City Clerk to execute a one year extension of the Direct Aviation Operating Agreement between Executive Flight Management (EFM) and the City of Aurora Bill Wiet, Chief Development Officer, spoke briefly regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R17-170 17-00397 A Resolution to Award the Contract for the 2017 City Wide Sidewalk, City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final May 16, 2017 Patching, Crack Filling and Bike Path Projects to Geneva Construction Company, PO Box 998, Aurora, IL 60507 in the amount of $1,080,792.95. (PLACED ON CONSENT AGENDA) Enactment No: R17-175 17-00406 A Resolution to accept the low bid from Schroeder Asphalt Services, P.O. Box 831, Huntley, IL 60142 for the site and parking lot improvements of the M-lot that is located at 50 N. LaSalle adjacent to the Aurora Historical Fire Museum in the amount not to exceed $115,000.00 (PLACED ON CONSENT AGENDA) Enactment No: R17-177 17-00415 An Ordinance providing for the issuance of $16,500,000 aggregate principal amount of General Obligation Bonds, Series 2017, of the City of Aurora, Kane, DuPage, Kendall and Will Counties, Illinois, for the purpose of financing capital improvements, confirming the sale thereof, and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-025 Alderman O'Connor requested that the items that were discussed at the Special Finance Committee Meeting held on May 16, 2017 be summarized at the meeeting. The items will be placed on the May 23, 2017 City Council Meeting on the New Business portion of the agenda. The items were the following: 17-00411: A Resolution Authorizing the Execution of a Master License Agreement for Wireless and Pole Mounted Communications Facilities Located within the City of Aurora with On Light Aurora; 17- 00412: A Resolution Authorizing the Execution of a Master License Agreement for Wireless and Pole Mounted Communications Facilities Located within the City of Aurora with Vigilant Global LLC;and 17-00459: A Resolution Approving a Purchase Agreement for the acquisition of 511 7th Ave., Aurora, IL For these three (3) items Bill Wiet, Chief Development Officer, and Stephane Phifer, Planning and Zoning Director provided a summary and answered questions. Alderman Mervine mentioned he would be abstaining from items 17-00411 and 17-00412 due to his involvement with On Light Aurora. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final May 16, 2017 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, May 9, 2017 and Reviewed the Following Items: 17-00395 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses ( unofficially related to application from: Shree Ekdant LLC, d/b/a Aj's Liquor Land, located at 1669 #1, Montgomery Road, Aurora, IL. (PLACED ON CONSENT AGENDA) Enactment No: R17-174 17-00405 A Resolution establishing the maximum number of Class C City of Aurora liquor licenses ( unofficially related to application from: Shree Balchandra LLC d/b/a Aj's Liquorland, 2150 W Galena Blvd., Aurora) . (PLACED ON CONSENT AGENDA) Enactment No: R17-176 17-00065 A Traffic Study for Garfield Avenue in the 1000 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 17-00154 A Traffic Study for Daisy Street. Ward 1, Alderman Bohman. (INFORMATION ONLY) 17-00155 A Traffic Study for the Simms Street and Gates Street intersection for possibility of installing all-way Stop signage. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 17-00372 Sri Jagganath Society Chariot Festival, Sunday, June 25, 2017 from 1:00pm to 3:00pm. (INFORMATION ONLY) 17-00373 Pedal4Life HeroInMe Bike Ride, Sunday May 21, 2017 from 8:00am to 10:30am. (INFORMATION ONLY) 17-00409 Charitable Solicitation Application for the American Legion Roosevelt Post #84 for their Poppy Days on May 24, 25 & 26, 2017 at the Aurora City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final May 16, 2017 Transportation Center. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, May 8, 2017 and Reviewed the Following Items: 17-00371 A Resolution for accepting the improvements and maintenance security for Advanced Auto - 1386 Butterfield Rd. (PLACED ON CONSENT AGENDA) Enactment No: R17-171 17-00390 A Resolution Authorizing a Contract with Suburban General Construction Inc. in the amount of four hundred ninety-eight thousand, six hundred forty-two dollars and zero cents ($498,642.00) for the Citywide Sanitary Sewer Spot Repair - Contract A project . (PLACED ON CONSENT AGENDA) Enactment No: R17-172 17-00392 A Resolution to award a contract to J. Congdon Sewer Service, Inc. in the amount of $497,497.00 for the Sard Avenue Water Main Replacement Project. (PLACED ON CONSENT AGENDA) Enactment No: R17-173 MAYOR’S REPORT Mayor Irvin made an announcement that Vets Week begins on May 20th and ends on May 29th with the annual Memorial Day Parade. The Mayor will be attending the 5K run on Sunday. This week is also Police Week and there is a Memorial Event on Saturday that the Mayor will be attending. MAYORAL APPOINTMENTS 17-00432 A Resolution Appointing David Voirin to the Aurora Veterans Advisory Council. This Mayoral Appointment was referred to the City Council Enactment No: R17-165 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final May 16, 2017 CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Mervine to adjourn the meeting. The motion carried by voice vote. The meeting was adjourned at 5:29 P.M. City of Aurora Page 7