Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday August 01, 2017 4:00 PM NOTICE OF CHANGE OF TIME FOR THIS MEETING ONLY ROLL CALL Mayor Irving called the meeting to order at 4:04 pm. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 2 - Alderman Ted Mesiacos, and Alderman Judd Lofchie MINUTES OF THE MEETING OF JULY 18, 2017 17-00696 Approval of the Tuesday, July 18, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING AND DEVELOPMENT COMMITTEE TO THE COMMITEE OF THE WHOLE The Planning & Development Committee Met On July 27, 2017, and Reviewed the Following Items: Alderman Saville presented on the Planning and Development Committee activity. 17-00494 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning Property located at 315 W. Downer Place from B-1(S) Local Retail Business District to R-4 Two Family Dwelling District Alderman Saville presented briefly on this item. Ed Sieben, Zoning Administrator, added information as well. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final August 1, 2017 17-00507 An Ordinance Vacating a City Easement on the Property located at 1785 N. Edgelawn Drive being the southeast corner of Sequoia Drive and Edgelawn Drive, in Kane County, Aurora Illinois 60506 (PLACED ON CONSENT AGENDA) Enactment No: O17-048 17-00508 A Resolution Accepting the Dedication of an Easement at 1785 N. Edgelawn Drive located at the southeast corner of Sequoia Drive and Edgelawn Drive, being Lot 2 Unit 1 of Prime Business Park Subdivision. (PLACED ON CONSENT AGENDA) Enactment No: R17-234 17-00549 A Resolution Approving a Final Plan for the Property Located on the South Side of New York Street and West of Welsh Drive , for a Car Dealership Entirely Used (2811) Use Mr. Rawlings, Architect presented briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: R17-235 17-00570 An Ordinance Vacating a City Easement on the Property located at 1555 Butterfield Road, in Kane County, Aurora Illinois 60502 (PLACED ON CONSENT AGENDA) Enactment No: O17-049 17-00571 A Resolution Accepting the Dedication of a City Watermain Easement for the property located at 1555 Butterfield Road, being Lot 6 of Butterfield Village Center Subdivision, Phase II (PLACED ON CONSENT AGENDA) Enactment No: R17-237 17-00573 A Resolution Approving the Final Plat for McDonald's Subdivision located at 711 E. New York Street being the south east corner of E New York Street and N Union Street . Ed Sieben, Zoning Administrator, presented brielfy on this item. (PLACED ON CONSENT AGENDA) Enactment No: R17-238 17-00574 A Resolution Approving a Revision to the Final Plan on Lot 1 of McDonald's Subdivision for the Property Located at 711 E New York Street Being at the South East Corner of E New York Street and N City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final August 1, 2017 Union Street for a Drive-Through Facility Use . (PLACED ON CONSENT AGENDA) Enactment No: R17-239 17-00637 A Resolution Approving the Final Plat of West Aurora High School Subdivision located at 1201 W. New York Street (PLACED ON CONSENT AGENDA) Enactment No: R17-243 17-00643 A Resolution Accepting the Dedication of a City Easement at 998 Corporate Boulevard, being Lot 1 of Wolters Dolan Subdivision located north of Raddant Road and west of Church Road. (Corporate Technical Center, LLC c/o Dolan & Murphy, Inc. - 17-00643 / AU02/4-17.096-DED/E - AM - Ward 1) (PLACED ON CONSENT AGENDA) Enactment No: R17-246 17-00689 An Ordinance Amending Chapter 19, Article III, entitled "Communication and Data Transfer" of the City of Aurora Code of Ordinances Stephane Phifer, Director of Planning and Zoning, presented briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O17-052 17-00690 An Ordinance Amending Chapter 42, Article X of the Aurora Code of Ordinances entitled "Construction of Facilities in the Public Rights of Way" (PLACED ON CONSENT AGENDA) Enactment No: O17-053 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On July 25, 2017, and Reviewed the Following Items: Alderman O'Connor presented on the Finance Committee activity. 17-00582 A Resolution authorizing the Mayor and City Clerk to execute the warranty deeds to convey properties owned by the City to the Illinois State Toll Highway Authority associated with the construction of the Eola Road and I-88 Tollway Interchange . City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final August 1, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-240 17-00635 A Resolution Authorizing a License Agreement with the Aurora Metropolitan Exposition Auditorium and Office Building Authority for Rental of RiverEdge Park for the Aurora Hispanic Heritage Advisory Board to hold Fiestas Patrias Aurora on September 16 and 17, 2017 in an amount not to exceed $46,200. Dan Barreiro, Chief Community Services Officer, and Hector Ochoa, Aurora's Hispanic Heritage Advisory Board Chairman answered questions from the City Council regarding the costs of rental. (PLACED ON CONSENT AGENDA) Enactment No: R17-242 17-00647 A Resolution to execute Local Agency Agreement by appropriating funds for Randall Road and Greenview Drive Sidewalk project and to award Thomas Engineering Group with Phase III Construction Engineering Contract for the sidewalk project . The project is located in Ward 1 (Greenview Drive) and Ward 5 (Randall Road). Ken Schroth, Director of Public Works, presented briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: R17-247 17-00664 A Resolution authorizing the Mayor and City Clerk to execute a not to exceed agreement for Construction Phase Engineering services in the amount of $65,000 and approval of an amendment in the amount of $3000 for Design Phase Engineering services with Crawford, Murphy & Tilly, Inc. (PLACED ON CONSENT AGENDA) Enactment No: R17-250 17-00665 A Resolution Authorizing a Contract with W.E. Mundy Landscaping & Garden Center, Inc., 1135 Mitchell Road, Suite 100, Aurora, IL 60505 to accept the unit prices submitted for the Citywide Landscape Repair & Maintenance Contract . (PLACED ON CONSENT AGENDA) Enactment No: R17-251 17-00666 A Resolution Authorizing the Mayor and City Clerk to Execute an Agency Agreement between the State of Illinois and the City of Aurora for Funding the Rehabilitate Airfield Signage and Update Pavement Marking Project. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final August 1, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-252 17-00668 Financial Reports for the Fiscal Year Ended December 31, 2016. Including the following 10 (10) reports: City of Aurora Comprehensive Annual Financial Report; Tax Incremental Financing Report on Compliance with Public Act 85-1142 for the following District Funds: #1 (Downtown), #3 (River City), #4 (Bell Gale Area), #5 (West River Area), #6 (East River Area), #7 (West Farnsworth Area), #8 (East Farnsworth Area); Single Audit Report; and Management Letter . Alderman O'Connor requested that Stacey Hamling, Interim Chief Financial Officer, Linda Read, Assistant Director of Finance / Accounting and Jim Savio from Sikich presented briefly on this item. (PLACED ON CONSENT AGENDA) 17-00675 A Resolution Resolution approving the upgrade to the Aurora Police Department Sound System by FH Paschen, S.N. Nielsen & Associates LLC, in an amount of $91,250 .00. (PLACED ON CONSENT AGENDA) Enactment No: R17-254 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On July 25, 2017 and Reviewed the Following Items: Alderman Hart Burns presented on the Government Operations Committee activity. 17-00640 A Resolution approving the issuance of a Music Festival permit to Family Focus, 550 Second Avenue, for the Roots Aurora Event, which will be held on Friday, September 1, 2017 from 5:00 p.m. to 9:00 p.m. at the Water Street Mall. (PLACED ON CONSENT AGENDA) Enactment No: R17-245 17-00658 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: La Villa Corporation d/b/a Taco Diner, 1056 N. State Route 59, Aurora) . (PLACED ON CONSENT AGENDA) Enactment No: R17-249 17-00662 An Ordinance Repealing Section 33-8 of the City of Aurora Code of Ordinances. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final August 1, 2017 (PLACED ON CONSENT AGENDA) Enactment No: O17-051 17-00671 A Resolution approving the issuance of a Music Festival permit to St. Therese Church, 271 N. Farnsworth Av., for Sunday August 13th, 2017 from 1:30 p.m. to 7:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R17-253 17-00419 A Traffic Study for the Diamond Creek Lane and Pine Creek Lane intersection. Ward 9, Alderman Bugg. (INFORMATION ONLY) 17-00449 A Traffic Study for Station Blvd. generally between New York Street and Liberty Street. Ward 10, Alderman Lofchie. (INFORMATION ONLY) 17-00481 A Parking Study for Masters Pkwy off W. Indian Trail. Ward 5, Alderman Franco. (INFORMATION ONLY) 17-00489 A Traffic Study for Hardin Avenue and S. Elmwood Drive intersection. Ward 4, Alderman Donnell. (INFORMATION ONLY) 17-00544 A Traffic Study for the Hinman Street and Fourth Avenue intersection. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 17-00569 A Traffic Study for Claim Street in the 800 block. Ward 2, Alderman Garza. (INFORMATION ONLY) 17-00592 Knights of Columbus Council #4849 Annual Tootsie Roll Drive on September 8th and September 9th 2017. (INFORMATION ONLY) 17-00614 A Parking Study for Wilder Street in the 300 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 17-00620 A Parking Study for Savoy Court. Ward 9, Alderman Bugg. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final August 1, 2017 (INFORMATION ONLY) 17-00622 Family Focus is requesting permission to stage Roots Aurora on Water Street Mall and Mundy Park on Friday, September 1, 2017 from 5:00 to 9:00 pm. (INFORMATION ONLY) 17-00624 Light of the Heart is requesting approval to stage Art Jam at Millennium Plaza on Friday, October 6, 2017 from 5:00 to 8:00 PM (INFORMATION ONLY) 17-00663 West Aurora High School PTSO Homecoming Parade, Thursday, September 28, 2017 from 3:00pm to 4:00pm. (INFORMATION ONLY) 17-00674 C.M. Bardwell School is requesting permission to close a portion of Seminary Avenue from Lincoln, east to the alleyway for their Family Fun Fair on Saturday, September 9, 2017 from 12:00 pm to 5:00 pm. (INFORMATION ONLY) 17-00677 Aurora Downtown is requesting permission to stage the Alley Art Festival on Water Street Mall on Saturday, August 26, 2017 from 12:00 to 5:00 p.m. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On July 25, 2017, and Reviewed the Following Items: Alderman Garza presented the Buildings, Ground and Infrastructure Committee activity. 17-00561 A Resolution Authorizing an Addendum to the Amended and Restated Potable Water Service Agreement with Calgon Carbon Corporation for the lease of Granular Activated Carbon in filters 1 - 4 for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R17-236 17-00595 A Resolution Authorizing Maintenance Services for River Intake Screen No. 1 for the Water Production Division City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final August 1, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-241 17-00604 An Ordinance amending Section 48-26 entitled "Responsibility for Installation, Maintenance" of Division 1, Article II, Chapter 48 of the Aurora Code of Ordinances . Ken Schroth, Public Works Director and Eric Schoeney, Drainage and Underground Coordinator, presented on the item and there was a brief discussion with questions. (PLACED ON CONSENT AGENDA) Enactment No: O17-050 17-00638 A Resolution to Reject All Bids for the Master Meter Replacement project for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R17-244 17-00648 A Resolution accepting the improvements and maintenance security for the Sequel Youth & Family Services Building Addition - 998 Corporate Blvd. (PLACED ON CONSENT AGENDA) Enactment No: R17-248 MAYOR’S REPORT The Mayor wished Assistant Corporation Council Blanca Dominguez well in her new role with the Illinois Attorney General's Office. ALDERMAN'S CORNER Alderman Garza provided a brief report on Ward 2. REQUESTS AND REFERRALS 17-00691 Requesting approval of a Final Plat Revision consolidating Lot 2 and Lot 6 of Waterford Plaza Subdivision located at 1675 Montgomery Road being south of Montgomery Road and west of Waterford Drive establishing Lot 1 of Waterford Plaza Resubdivision (Steven Mouroukas - 17-00691 / AU36/1-16.221-Fsd/Fpn/R - AM - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00692 Requesting approval of a Plan Description Revision of the Waterford Planned Development District for the property located at 1675 Montgomery Road being the south of Montgomery Road and west of City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final August 1, 2017 Waterford Drive (Steven Mouroukas - 17-00692 / AU36/1-16.221-Fsd/Fpn/R - AM - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00693 Requesting approval of a Final Plan Revision for Lot 1 of Waterford Plaza Resubdivision located at 1675 Montgomery Road being south of Montgomery Road and west of Waterford Drive with a Mini-Storage (3340) Use (Steven Mouroukas - 17-00693 / AU36/1-16.221-Fsd/Fpn/R - AM - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00698 Requesting to downzone the property at 309 High Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (Olegario and Jessica Gomez - 17-00698 / AU22/2-17.102-DZ - TV - Ward 2) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00707 Requesting approval of a Final Plat for Butterfield Subdivision Phase II Unit 4B located south of Ferry Road and west of Frieder Lane (DuPage Properties Venture - 17-00707 / NA05/4-17.150-Fsd/Fpn - JM - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00708 Requesting approval of a Final Plan for Lot 401 and Lot 19 of Butterfield Subdivision Phase II Unit 4B located at the southwest corner of Frieder Lane and Sunrise Road for a Warehouse, Distribution and Storage Services (3300) Use (DuPage Properties Venture - 17-00708 / NA05/4-17.150-Fsd/Fpn - JM - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Franco, seconded by Alderman Hart-Burns, that the meeting be adjourned. The motion carried by voice vote. The meeting was adjourned at 4:56 P.M. Submitted by: ____________________________________________________ Wendy McCambridge, City Clerk for Acting City Clerk, Alex Voigt City of Aurora Page 9