Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday September 05, 2017 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:07 P.M. and asked the clerk to call the roll. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Sherman Jenkins MINUTES OF THE MEETING OF TUESDAY, AUGUST 15, 2017 17-00816 Approval of the Tuesday, August 15, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Saville, that this agenda item be approved and filed. The motion carried by voice vote. PRESENTATION 17-00799 Simple Destinee Art Installation/ Suicide Awareness/ Prevention Proclamation. This Proclamation was made for September to be Suicide Awareness Month in the City of Aurora. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, August 24, 2017 and Reviewed the Following Items: 17-00572 A Resolution Approving a Revision to the Final Plan for Lot 6 of Butterfield Village Center Subdivision , Phase II located at 1555 City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final September 5, 2017 Butterfield Road. (PLACED ON CONSENT AGENDA) Enactment No: R17-274 17-00726 An Ordinance Granting a Variance to the Wetland Buffer Width Requirement standards of Chapter 18, Article V of the City's Code of Ordinances, being the Stormwater Management Ordinance, for property located at 1555 Butterfield Road being south of Butterfield Road and west of Beverly Drive. (PLACED ON CONSENT AGENDA) Enactment No: O17-062 17-00698 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by downzoning Property located at 309 High Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O17-061 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, August 22, 2017 and Reviewed the Following Items: 17-00748 A Resolution Authorizing the purchase 3 Toshiba multi-function color copiers and 2 Toshiba multi-function black & white copiers and quarterly maintenance from "The Interlocal Purchasing System" (TIPS) Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. (PLACED ON CONSENT AGENDA) Enactment No: R17-279 17-00782 A Resolution Establishing Blue Cross Blue Shield Blue Advantage HMO (BCBS) for Group Health Care Services for Period January 1, 2018 through December 31, 2018 . Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-288 17-00783 A Resolution Establishing C.O.B.R.A. Insurance Monthly Rates Effective City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final September 5, 2017 January 1, 2018 to December 31, 2018 . Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-289 17-00791 A Resolution Establishing OAP and HDHP Health Insurance Plans and Rates effective January 1, 2018 through December 31, 2018 . Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-290 17-00792 A Resolution Authorizing an Agreement with Group Alternatives, Inc. to Provide Benefit Consulting Services For The Period of January 1, 2017 through December 31, 2017 . Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-291 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, August 22, 2017 and Reviewed the Following Items: 17-00642 A Resolution approval for Aurora Downtown to have a Music Festival as part of their 2017 October Street Festival event to be held at Pinney Street on Saturday, October 14, 2017 . (PLACED ON CONSENT AGENDA) Enactment No: R17-275 17-00669 A Resolution approving a Music Festival Permit to Batavia Container Inc. for Saturday, September 23rd as part of their 2017 Haunts for Hope event to be held in the Tivoli Plaza located at 42 W New York Street from 4:00 p.m. to 9:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R17-277 17-00684 A Resolution Approving the Issuance of a Music Festival Permit for Our Lady of Good Counsel located at 620 S. Fifth Street, for Sunday, City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final September 5, 2017 September 24, 2017 from 11:00 a.m. to 7:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R17-278 17-00763 A Resolution requesting approval for Alpha Media LLC to have a Music Festival during their Cock-A-Doodle Festival Event on Saturday, October 7, 2017 be held at Hollywood Casino Parking Lot, 201 N. River Street . (PLACED ON CONSENT AGENDA) Enactment No: R17-280 17-00766 A Resolution establishing the maximum number of Class O City of Aurora liquor licenses (unofficially related to application from: Company 251, Inc. d/b/a Company 251, located at 251 S. River Street, Aurora, Illinois.). (PLACED ON CONSENT AGENDA) Enactment No: R17-281 17-00767 A Resolution approving the issuance of a music festival permit to St. Joseph Catholic Church, 722 High Street for Sunday, October 8, 2017 from 12:00 p.m. to 6:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R17-282 17-00769 A Resolution establishing the maximum number of Class E City of Aurora liquor licenses ( unofficially related to application from: Miller's Ale House, Inc. d/b/a Miller's Ale House, 778 North Illinois Route 59, Aurora) . (PLACED ON CONSENT AGENDA) Enactment No: R17-283 17-00770 A Resolution establishing the maximum number of Class F City of Aurora liquor licenses ( unofficially related to application from: Cheng Xin Asian Garden, Inc., d/b/a Big Sea Sushi & Noodles, 2009 W. Galena Boulevard). (PLACED ON CONSENT AGENDA) Enactment No: R17-284 17-00625 A Parking Study for S. Edgelawn Drive in the 100 block. Ward 5, Alderman Franco. (INFORMATION ONLY) 17-00631 Alpha Media USA is requesting permission to stage the third annual City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final September 5, 2017 Cock-a-Doodle Brew Fest on Saturday, October 7, from 11:00 am to 5:00 pm. at the parking lot at 201 N. River Street. (INFORMATION ONLY) 17-00699 Aurora Downtown is requesting permission to stage Octo Street Fest on Saturday, October 14, 2017 from 2:00 to 10:00 pm on Pinney Street . (INFORMATION ONLY) 17-00700 Batavia Container is requesting permission to stage Haunts for Hope on Saturday, September 23, 2017 from 4:00 to 9:00 pm at Tivoli Plaza. (INFORMATION ONLY) 17-00738 The Knights of Columbus #12005 submitted a charitable solicitations campaign permit application to conduct their Tootsie Roll Drive September 15 to September 17, 2017 at various locations on the east side of Aurora. (INFORMATION ONLY) 17-00762 ATMI Precast is requesting permission to close the 600 block of South Elmwood from 9:00 am to 3:00 pm on Saturday, September 2, 2017 for their Employee Appreciation Day. (INFORMATION ONLY) 17-00771 The Three Fires Council of the Boy Scouts of America are requesting a Charitable Solicitation Campaign Permit for their annual popcorn sale from September 1st through November 4th, 2017 to raise money to help support their pack, troop, and council programs throughout the Aurora Community. (INFORMATION ONLY) 17-00779 Kiwanis Club of Aurora submitted an application for a Charitable Solicitation Campaign permit for their annual Peanut Days Fundraiser for the Aurora Kiwanis Foundation at local businesses from September 11, 2017 to December 31, 2017 as well as at scheduled times at the Aurora Transportation Center on Route 25 and at the Route 59 Train Station. (No sales from the streets.) (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final September 5, 2017 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operational Committee held a Special meeting on Tuesday, September 5, 2017 and reviewed the following item: 17-00759 An Ordinance Amending Chapter 2 of the City of Aurora Code of Ordinances Entitled "Administration". Chuck Nelson, Deputy Mayor, Alex Alexandrou, Chief Management Officer and Alex Voigt, Assistant Chief of Staff spoke regarding the item and utilized a PowerPoint presentation. The presentation covered all proposed changes to the ordinance regarding the organizational structure of the city staff. Questions of clarification were addressed by the City staff. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-063 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, August 21, 2017 and Reviewed the Following Items: 17-00661 A Resolution accepting the improvements and maintenance security for Bickford of Aurora - 7 S. Orchard Rd. (PLACED ON CONSENT AGENDA) Enactment No: R17-276 17-00772 A Resolution Authorizing a Contract with Brandt Excavating, Inc. of 385 E. Hoover Street, Morris, IL 60450 in the amount of two hundred sixty-one thousand, two hundred and twenty-five dollars and zero cents ($261,225.00) for the Morningside Avenue Water Main Replacement Project located in Ward 3 . (PLACED ON CONSENT AGENDA) Enactment No: R17-285 17-00773 A Resolution Authorizing a Contract with H. Linden & Sons Sewer and Water, Inc. in the amount of three hundred and forty-two thousand, two hundred and ninety-eight dollars and zero cents ($342,298.00) for the N. LaSalle Street Sewer Separation & Overlay Project located between E. New York Street and Spring Street in Ward 2. . Ken Schroth spoke regarding this item and provided an update. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final September 5, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-286 17-00776 A Resolution for Acceptance of Improvements and Maintenance security for the Mid American Water Improvements Project - 1500 Mountain Street. (PLACED ON CONSENT AGENDA) Enactment No: R17-287 NEW BUSINESS 17-00825 An Ordinance Establishing a Moratorium on the Issuance of Video Gaming Terminal Licenses in the City of Aurora for a Period of Six (6) Months. Wendy McCambridge, City Clerk and Alex Alexandrou, Chief Management Officer, spoke regarding the proposed moratorium on video gaming terminal licenses. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-064 MAYOR'S REPORT Mayor Irvin spoke regarding the City of Aurora's Hurricane Harvey relief effort to gather items of need to be sent to the City of Houston. Items requested: water, feminine hygiene, diapers, baby wipes, and socks. Collection will be take at the Aurora Central Garage. Mayor Irvin announced that Fiestas Patrias is scheduled for September 16th and 17th. The Grand Marshal for the parade is Juan Reyna. ALDERMAN'S CORNER Alderman Mervine from the 8th Ward provided an overview of events that have occurred or are to occur in the upcoming months within his ward. REQUESTS AND REFERRALS 17-00716 Requesting to downzone the property at 416-418 S. 4th Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (Juan Cervantes - 17-00716 / AU27/1-17.136-DZ - TV - Ward 3) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00809 Requesting the Annexation of 0.18 acres being Lot 14 of Williams' Subdivision located west of 1023 Ridgeway Avenue (ATMI Precast - 17-00809 / AU29/2-17.152-A/Su/DED/V - JM - Ward 4) City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final September 5, 2017 This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00810 Requesting approval of a Plat of Dedication of Right-of-way for Ridgeway along the property located at 1023 Ridgeway Avenue (ATMI Precast - 17-00810 / AU29/2-17.152-A/Su/DED/V - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00811 Requesting approval of a Special Use for a Parking Facilities, Non-Residential (4170) use pursuant to Section 10.5, Section 10.6 and Section 4.3 on Lot 14 of Williams' Subdivision and a portion of Lot 2 of Lathrop's Subdivision located at 1023 Ridgeway Avenue (ATMI Precast - 17-00811 / AU29/2-17.152-A/Su/DED/V - JM - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00814 Requesting approval of a Final Plan Waiver for Lot 2 of Eola Crossing Subdivision located at McDonald's Aurora Lot 2 being the southeast corner of Eola Road and Hafenrichter Road for a Parking Facilities, Non-Residential (4170) Use (McDonald's USA, LLC - 17-00814 / WH06/4-17.123-FPN/W - SB - Ward 9) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00823 Requesting to downzone the property at 577 S. Lake Street from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (Daniel and Sherry Byers - 17-00823 / AU28/1-17.177-DZ - TV- Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00828 Requesting a Plan Description Revision to the Special Use Planned Development on the property located at 55 S. Constitution Drive being south of Galena Boulevard and west of Constitution Drive (XSport Fitness - 17-00828 / AU19/1-16.176-PD/R - SB - Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to move into Closed Session following the Committee of the Whole Meeting. The motion carried by the following vote. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie and Alderman O'Connor City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final September 5, 2017 ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Franco, that this agenda item be adjourned. The motion carried by voice vote. The meeting adjourned at 6:44 P.M. Submitted by: _______________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 9