Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 03, 2017 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:04 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, SEPTEMBER 19, 2017 17-00890 Approval of the Tuesday, September 19, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, September 28, 2017 and Reviewed the Following Items: A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to allow speakers to address members of the City Council. The motion carried by voice vote. David Silverman, attorney from Ancel Glink representing CyrusOne spoke regarding their opposition to Items 17-00519, 17-00520, and 17-00521 presently. 17-00519 An Ordinance Approving a Revision to the Eola Venture I Plan City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 3, 2017 Description on 2.66 Acres for Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519, 17-00520 and 17-00521. Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and Nelson Santos, President of Scientel Solutions, spoke regarding the proposed project. This Ordinance was (HELD) 17-00520 An Ordinance Granting a Special Use Permit for a Telecommunications Facility (4211) Use on the Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519, 17-00520 and 17-00521. Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and President of Scientel Solutions, Nelson Santos spoke regarding the proposed project. This Ordinance was (HELD) 17-00521 A Resolution Approving a Revision to a portion of the Preliminary Plan and Plat Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Stephane Phifer, Director of planning and Zoning spoke regarding Items 17-00519, 17-00520 and 17-00521. Richard Williams, attorney from Griffin Williams representing Scientel Solutions, and President of Scientel Solutions, Nelson Santos spoke regarding the proposed project. This Resolution was (HELD) 17-00814 A Resolution Approving a Waiver of Final Plan Requirements for Lot 2 of the Eola Crossing Subdivision, Located at the southeast corner of Eola Road and Hafenrichter Road, for a Parking Facilities, Non-Residential (4170) Use. Andrew Uttan and Matt Brolley from V3, and Steve Broadwell, City Planner were present to answer questions regarding the proposal. (PLACED ON CONSENT AGENDA) Enactment No: R17-315 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, September 26, 2017 and Reviewed the Following Items: 17-00760 A Resolution to approve a Professional Service contract with Robert Half for technology staff augmentation for the Information Technology Division . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 3, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-314 17-00833 A Resolution authorizing the execution of a memorandum of understanding between the City of Aurora, Kane County and the City of Elgin; the participation in the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) program; and the use of the City of Aurora's portion toward the Aurora Police Department equipment purchase. (Public Hearing at City Council on October 10, 2017.) (PLACED ON CONSENT AGENDA) Enactment No: R17-326 17-00860 A Resolution to accept professional services for the Division of MVPS Enforcement from Parking Revenue Recovery Services, Inc . (PLACED ON CONSENT AGENDA) Enactment No: R17-316 17-00862 A Resolution to accept a grant award from the Department of Homeland Security for the FY 2016 CCTA program to prepare communities for Complex Coordinated Terrorist Attacks Grant Program for a total amount of $1,373,809.00. Joe Jones, Emergency Management Coordinator, and Lt. Rick Robertson, Aurora Police Department spoke regarding the application and the intent for the use of the grant funds. (PLACED ON CONSENT AGENDA) Enactment No: R17-317 17-00865 An Ordinance for the Establishment of a Special Service Area Number #191 East Aurora Fresenius Medical Care 810 North Farnsworth Avenue, Kane County, Illinois. (PLACED ON CONSENT AGENDA) Enactment No: O17-069 17-00867 An Ordinance for the Establishment of a Special Service Area Number #192 O'Reilly's Auto Parts 1435 East New York Street, Kane County, Illinois. (PLACED ON CONSENT AGENDA) Enactment No: O17-070 17-00878 A Resolution to Extend an Agreement with Communities in Schools of Aurora (CIS) to serve as Third Party Administrator (TPA) for Youth Development Programs for the 2017-2018 School Year in the amount not City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 3, 2017 to exceed $90,000 (PLACED ON CONSENT AGENDA) Enactment No: R17-319 17-00881 A Resolution to Reject All Bids for the Orchard Road Separation Barrier Repair project. Ken Scroth, Director of Public Works, spoke and answered questions regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-321 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 3, 2017 17-00882 A Resolution to accept a bid from Superior Excavating Company, PO Box 575, Channahon, IL 60447 for the 2 N. Broadway (Ward 2) Vault Infill Project in the amount of $204,290.00 . (PLACED ON CONSENT AGENDA) Enactment No: R17-322 17-00885 A Resolution to authorize the expenditure of up to $600,000 for conversion of 2,070 existing lighting fixtures to LED utilizing the bids accepted on March 21, 2017 for the 2017/2018 Electrical Materials and Supplies for the Electrical Division . Ken Schroth, Public of Director Works, spoke regarding the item (PLACED ON CONSENT AGENDA) Enactment No: R17-323 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Governmental Operations Committee Met On Tuesday, September 26, 2017 and Reviewed the Following Items: 17-00679 A Parking Study for N. Sumner Avenue at the intersection of Fenton Street. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 17-00720 A Parking Study for Liberty Street east of Farnsworth Avenue. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 17-00861 The Fox Valley Park District is requesting permission to close Blackhawk from Galena to New York on Wednesday, October 18, 2017 from 2:00 to 6:00 pm for the Blackhawk Park Opening . (INFORMATION ONLY) 17-00879 A Traffic Study for the N. Fordham Avenue and Charles Street intersection. Ward 4, Alderman Donnell. (INFORMATION ONLY) 17-00886 Tag Day: Request for Charitable Solicitation Campaign permits by the Girls Scouts of Northern Illinois for their door-to-door Fall Product Sales October 2, 2017 to October 22, 2017. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 3, 2017 (INFORMATION ONLY) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 3, 2017 17-00887 Tag Day: Request for Charitable Solicitation Campaign permits by the Girl Scouts of Northern Illinois for their door-to-door Annual Cookie Sale January 5, 2018 to March 19, 2018. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, September 25, 2017 and Reviewed the Following Items: 17-00877 A Resolution Awarding the 2019 Overlay Sanitary Sewer Televising contract to Visu-Sewer of Illinois, LLC of Bridgeview, Illinois, in the amount of one hundred ninety thousand, nine hundred and ninety dollars and zero cents ($190,990.00) . (PLACED ON CONSENT AGENDA) Enactment No: R17-318 17-00880 A Resolution allowing the Director of Purchasing to approve Change Order 1 to the Contract with Brandt Excavating for the Morningside Drive Water Main Replacement Project . (PLACED ON CONSENT AGENDA) Enactment No: R17-320 MAYOR’S REPORT Mayor Irvin announced the Special Needs Resource Fair occuring on Saturday, October 14, 2017 at the Vaughn Center from 10 A.M. until 2 P.M. ALDERMAN'S CORNER There was no Alderman Report from a specific ward. The Wards reported the following upcoming events: Ward 1 - St. Joe's Octoberfest this weekend; Ward 8 - MercyFest on October 5-8 and Diwali Festival of Lights on October 14th; Ward 7 - Our Youth and Family Resource Fair on October 19; At-Large - Community Job Fair on October 6th at Prisco. CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Bugg, to move into Closed Session. The motion carried. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final October 3, 2017 Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie and Alderman Jenkins ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, that this meeting be adjourned at the conclusion of the Closed Session. The motion carried by voice vote. The public portion of the meeting ended at 5:47 P.M. and the closed session portion of the meeting began at 5:53 P.M. and ended at 6:19 P.M. Submitted by:____________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8