Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday October 17, 2017 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:03 P.M. and the roll was called. Alderman Mervine was not present at roll call, but arrived at 5:06 P.M. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF MEETING OF OCTOBER 3, 2017 17-00932 Approval of the Tuesday, October 3, 2017 Committee of the Whole Meeting Minutes. . A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, thatminutes as presented be approved and filed. The motion carried by voice vote with an abstention by Alderman O'Connor. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, October 12, 2017 and Reviewed the Following Items: 17-00519 An Ordinance Approving a Revision to the Eola Venture I Plan Description on 2.66 Acres for Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Items 17-00519, 17-00520 and 17-00521 are related and were discussed together. Stephane Phifer, Planning and Zoning Director, Mike Pegues, Chief Information Officer, and consultant to the City of Aurora, Tom Cane, Chief Technology Officer, Raxity Inc. provided information regarding the items. Nelson Santos, President of Scientel, spoke in favor of the items. David Silverman, Ancel Glink and Juan Vasquez, CyrusOne spoke against the items. (PLACED ON UNFINISHED BUSINESS) City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final October 17, 2017 17-00520 An Ordinance Granting a Special Use Permit for a Telecommunications Facility (4211) Use on the Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Items 17-00519, 17-00520 and 17-00521 are related and were discussed together. Stephane Phifer, Planning and Zoning Director, Mike Pegues, Chief Information Officer, and consultant to the City of Aurora, Tom Cane, Chief Technology Officer, Raxity Inc. provided information regarding the items. Nelson Santos, President of Scientel, spoke in favor of the items. David Silverman, Ancel Glink and Juan Vasquez, CyrusOne spoke against the items. (PLACED ON UNFINISHED BUSINESS) 17-00521 A Resolution Approving a Revision to a portion of the Preliminary Plan and Plat Property located at 245 N Eola Rd being south of Diehl Road and east of Eola Road Items 17-00519, 17-00520 and 17-00521 are related and were discussed together. Stephane Phifer, Planning and Zoning Director, Mike Pegues, Chief Information Officer, and consultant to the City of Aurora, Tom Cane, Chief Technology Officer, Raxity Inc. provided information regarding the items. Nelson Santos, President of Scientel, spoke in favor of the items. David Silverman, Ancel Glink and Juan Vasquez, CyrusOne spoke against the items. (PLACED ON UNFINISHED BUSINESS) 17-00780 A Resolution Approving a Revision to the Final Plan on Lot 1 of St Paul's Lutheran Church Subdivision located at 85 S. Constitution Drive being west of Constitution Drive, south of Galena Boulevard for a Religious Institutions (6400) and Educational services (6100) Use. Items 17-00780 and 17-00781 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning spoke regarding the items. (PLACED ON CONSENT AGENDA) Enactment No: R17-331 17-00781 An Ordinance Granting a Special Use Permit for a six (6) Modular Classroom Units in effect until September 2018 on the property located at 85 S. Constitution Drive being west of Constitution Drive, south of Galena Boulevard. Items 17-00780 and 17-00781 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning spoke regarding the items. (PLACED ON CONSENT AGENDA) Enactment No: O17-075 17-00809 An Ordinance Annexing Property being Vacant Land located east of 1023 Ridgeway Avenue being north of Ridgeway Avenue and west of Elmwood Drive to the City of Aurora, Illinois 60506 Items 17-00809, 17-00810, 17-00811 and 17-00863 are related and were discussed together. Jill Morgan, Planner and Marty Jacyno, ATMI Precast, were present to answer City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final October 17, 2017 any questions related to the items. (PLACED ON CONSENT AGENDA) Enactment No: O17-076 17-00810 A Resolution Accepting the Dedication of Right of Way for Ridgeway Avenue along the property located at 1023 Ridgeway Avenue being north of Ridgeway Avenue and west of Elmwood Drive Items 17-00809, 17-00810, 17-00811 and 17-00863 are related and were discussed together. Jill Morgan, Planner and Marty Jacyno, ATMI Precast, were present to answer any questions related to the items. (PLACED ON CONSENT AGENDA) Enactment No: R17-332 17-00811 An Ordinance Granting a Special Use Permit for a Parking Facilities, Non-Residential (4170) Use on the property located at 1023 Ridgeway Avenue being north of Ridgeway Avenue and west of Elmwood Drive Items 17-00809, 17-00810, 17-00811 and 17-00863 are related and were discussed together. Jill Morgan, Planner and Marty Jacyno, ATMI Precast, were present to answer any questions related to the items. (PLACED ON CONSENT AGENDA) Enactment No: O17-077 17-00828 An Ordinance Approving a Revision to the Reimers Special Use Plan Description on 9.46 Acres for Property Located at 55 S. Constitution Drive, Located South of Galena Boulevard and West of Constitution Drive Ed Sieben, Zoning Administrator, spoke regarding this item. He requested that the item be held to be discussed at the meeting scheduled for November 7, 2017. This Ordinance was (HELD) 17-00863 An Ordinance Approving a Setback Requirement Variance pursuant to Section 10.5 for property located at 1023 Ridgeway Avenue being north of Ridgeway Avenue and west of Elmwood Drive to allow for a 18 foot reduction of the front yard setback from 30 feet to 12 feet and a 21 foot reduction of the rear yard setback from 30 feet to 9 feet Items 17-00809, 17-00810, 17-00811 and 17-00863 are related and were discussed together. Jill Morgan, Planner and Marty Jacyno, ATMI Precast, were present to answer any questions related to the items. (PLACED ON CONSENT AGENDA) Enactment No: O17-078 17-00914 An Ordinance Providing for the Execution of an Easement Agreement between the City of Aurora and Commonwealth Edison for the Aurora City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final October 17, 2017 Transportation Center (ATC) Regional Facility Enhancement Project. Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: O17-079 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, October 10, 2017 and Reviewed the Following Items: 17-00888 A Resolution authorizing and directing the Corporation Counsel, City Engineer and respective designees to proceed with the acquisition of temporary easement, permanent easements and Right of Way associated with the Aurora Transportation Center regional facility enhancement project. Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-333 17-00894 A Resolution Appropriating Motor Fuel Tax (MFT) Funds for Design Engineering and Stormwater Fees , according to the Second Amendment to the Intergovernmental Agreement between the City of Aurora, the City of Naperville, and the Naperville Township Road District to widen North Aurora Road in the vicinity of the CN Railway Crossing (PLACED ON CONSENT AGENDA) Enactment No: R17-334 17-00910 A Resolution authorizing the Mayor and City Clerk to approve a supplemental cost increase for WBK Engineering LLC for Phase II engineering design services and Phase III design support for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. Alderman Mesiacos will be abstaining from items 17-00910 and 17-00919. City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final October 17, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-336 17-00911 A Resolution Authorizing the Payment to AT&T for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-337 17-00913 A Resolution authorizing the Director of Purchasing to establish an open purchase order with Core & Main for the purchase of Sensus Omni Water Meters. (PLACED ON CONSENT AGENDA) Enactment No: R17-338 17-00917 A Resolution Authorizing the Payment to Comcast for the Undergrounding of the Overhead Utility Lines for the Aurora Transportation Center (ATC) Regional Facility Enhancement Project . Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-340 17-00919 A Resolution Authorizing a Professional Service Contract with WBK Engineering for Design Engineering for the Expansion of the RiverEdge Park Music Garden. Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. Alderman Mesiacos will be abstaining from items 17-00910 and 17-00919. (PLACED ON CONSENT AGENDA) Enactment No: R17-341 17-00920 A Resolution Authorizing a Professional Service Contract with Christopher B. Burke Engineering LTD for Design Engineering for the City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final October 17, 2017 Aurora Transportation Center (ATC) East Parking Lot Redesign Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-342 17-00923 A Resolution Authorizing Execution of a Motor Fuel Tax Resolution Appropriating $894,000 of Motor Fuel Tax Funds for Snow Removal Operations for the 2018 Calendar Year. MFT Section 18-00000-00-GM . (PLACED ON CONSENT AGENDA) Enactment No: R17-344 17-00934 A Resolution ratifying payment to AccountTemps for staffing services in excess of $25,000 used during 2017 by the Budget Division. (PLACED ON CONSENT AGENDA) Enactment No: R17-345 17-00942 A Resolution authorizing the Mayor to execute contracts with electricity suppliers to provide electricity to the City of Aurora . Chuck Nelson spoke regarding the item. He passed out information regarding the pricing available (PLACED ON CONSENT AGENDA) Enactment No: R17-328 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee held a Special Finance Meeting on Tuesday, October 17, 2017 and reviewed the following items: 17-00851 A Resolution Authorizing the Mayor and City Clerk to enter into an agreement with Pace and Intersection Media LLC for the installation, maintenance, and revenue sharing for Pace passenger shelters at the Aurora Transportation Center and in the City's right of way. Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-346 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final October 17, 2017 17-00924 A Resolution authorizing the acceptance of the lowest responsive bid for the roof replacement project at AFD fire station 12 in the amount of $50,500 from Malcor roofing of Illinois for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R17-347 17-00926 A Resolution Authorizing the Mayor and City Clerk to execute the Local Agency Agreement for Federal participation with the State of Illinois and to execute the construction engineering services agreement with HRGreen for Aurora Transportation Center (ATC) Regional Facility Enhancement Project Items 17-00914, 17-00888, 17-00910, 17-00911, 17-00917, 17-00919, 17-00920, 17-00851 and 17-00926 are related and were discussed together. Stephane Phifer, Director of Planning and Zoning and Dan Feltman, Engineer presented an overview of the project. (PLACED ON CONSENT AGENDA) Enactment No: R17-348 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, October 10, 2017 and Reviewed the Following Items: 17-00581 A Traffic Study for Colorado Avenue , in the vicinity of the 1200 block. Ward 6, Alderman Saville. (INFORMATION ONLY) 17-00616 A Parking Study for Port Royal Circle in the 200 block. Ward 10, Alderman Lofchie. (INFORMATION ONLY) 17-00627 A Traffic Study for Laurel Drive near Richard and Robert Streets. Ward 5, Alderman Franco. (INFORMATION ONLY) 17-00837 A Parking Study for an on-street Handicap parking space in front of 1132 Front Street. Ward 2, Alderman Garza. (INFORMATION ONLY) 17-00901 A Traffic Study for the Cumberland Road and Ridge Avenue intersection. Wards 8 and 9, Alderman Mervine and Bugg. City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final October 17, 2017 (INFORMATION ONLY) 17-00907 Tag Day: Request for Charitable Solicitation Campaign permits by the Girl Scouts of Greater Chicago and Northwest Indiana for their door-to-door Fall Product Sales October 1, 2017 to October 22, 2017. (INFORMATION ONLY) 17-00908 Tag Day: Request for Charitable Solicitation Campaign permits by the Girl Scouts of Greater Chicago & Northwest Indiana for their door-to-door Annual Cookie Sale January 1, 2018 to January 21, 2018. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, October 9, 2017 and Reviewed the Following Items: 17-00606 A Resolution Authorizing the Purchase of Updated SCADA System Software for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R17-330 17-00899 A Resolution to ratify payment to General Pump and Machinery, Inc. for the replacement of Pump Nos. 1 & 3 at the Fox Valley East Booster Station for the Water Production Division (PLACED ON CONSENT AGENDA) Enactment No: R17-335 17-00916 A Resolution Authorizing a Contract with H. Linden & Sons Sewer and Water, Inc in the amount of sixty-five thousand, four hundred and one dollars and zero cents ($65,401.00) for the South Eola Road Ditch Improvements project at two locations along the west side of Eola Road between Illinois Route 34 and McCoy Drive in Ward 8 . (PLACED ON CONSENT AGENDA) Enactment No: R17-339 17-00921 A Resolution Authorizing a Contract with Sumit Construction Co., Inc. in the amount of one hundred and seven thousand, four hundred and twenty-five dollars and zero cents ($107,425.00) for the East Benton Street & South LaSalle Street Streetscape Improvement project located at the north corners of this intersection in Ward 2 . City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final October 17, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-343 NEW BUSINESS 17-00949 A Resolution Pertaining to the Aurora Election Commission (AEC) . Alex Voigt, Assistant Chief of Staff, Rick Veenstra, Corporation Counsel and Chuck Nelson, Deputy Mayor spoke regarding the item. Bert Odelson, Odelson & Sterk, consulting attorney also spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R17-349 MAYOR’S REPORT Mayor Irvin reported that work has begun at the Aurora Arts Centre project next to the Paramount Theatre. He also spoke regarding the Diwali Festival hosted by the Indian American Community Outreach Board on October 14, 2017. MAYORAL APPOINTMENTS 17-00656 A Resolution Appointing Alderman Carl Franco and Kenneth "Ken" Van Andel as the Aurora members of the Naperville Emergency Telephone System Board (ETSB). This Resolution was referred to the City Council Enactment No: R17-329 ALDERMAN'S CORNER Alderman Bohman, Ward 1 provided an overview of the activity and projects occuring within Ward 1. REQUESTS AND REFERRALS 17-00946 Requesting to downzone the property at 260 Schiller Avenue from R-4 Two Family Dwelling District to R-2 Single Family Dwelling District (Ageda Valencia - 17-00946 / AU23/4-17.215-DZ - TV - Ward 2) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00950 Requesting a Plan Description Revision to the Aurora University Special Use Planned Development and Master Plan for property located west of Gladstone Avenue, east and west side of Evanslawn Avenue, north and south side of Marseillaise Place and north and south side of Prairie City of Aurora Page 9 Committee of the Whole Meeting Minutes - Final October 17, 2017 Street (Aurora University - 17-00950 / AU20/4-15.172-PD/R - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00951 Requesting the establishment of a Special Use Planned Development on the property located at 431 S. Gladstone Avenue, 1419 Prairie Street and 1433 Prairie Street with an underlying zoning district of R-1 One Family Dwelling, pursuant to the Aurora University Special Use Planned Development approved by Ordinance No. O12-007 on February 28, 2012 (Aurora University - 17-00951 / AU20/3-17.203-SU/PD - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-00955 Requesting approval of a Final Plan for Lot 3 of Meijer Subdivision located at 708 N. State Route 59 being along Drexel Avenue, west of State Route 59 between and east of Station Boulevard south of Liberty Street for a Special Purpose Recreational Institutions (5200) use (Egret Enterprises, Inc. - 17-00955 / NA22/2-17.052-Fpn - JM - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco, that this agenda item be adjourned. The motion carried by voice vote. The meeting was adjourned at 7:01 P.M. Submitted by:______________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 10