Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday November 07, 2017 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:04 P.M. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 2 - Alderman Juany Garza, and Alderman Carl Franco MINUTES OF THE MEETING OF TUESDAY, OCTOBER 17, 2017 17-01004 Approval of the Tuesday, October 17, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman to approve and file the minutes from the October 17, 2017 Committee of the Whole Meeting. The motion carried by a voice vote. PRESENTATION 17-01021 Waste Hauler Update - Groot Industries Representatives from Groot Industries spoke regarding the transfer of the waste hauler contract to be assumed by Groot Industries. Questions were also answered by the Groot Industries representatives. (INFORMATION ONLY) REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee held a Special Meeting On November 2, 2017 and Reviewed the Following Items: 17-00902 An Ordinance Approving Revisions to Aurora’s Comprehensive Plan for Property Located Adjacent to the Fox River from Illinois Avenue on the City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final November 7, 2017 North and North Avenue on the South and Approving the Downtown Master Plan Update Lindsay Bailey, Chicago Metropolitan Agency for Planning and Stephane Phifer, Planning Division, provided an overview of the Downtown Master Plan update. There was a powerpoint presentation. (PLACED ON CONSENT AGENDA) Enactment No: O17-080 17-00979 An Ordinance Amending Chapter 19, Article III, entitled "Communication and Data Transfer" of the City of Aurora Code of Ordinances Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-081 17-00980 An Ordinance Amending Chapter 42, Article X of the Aurora Code Of Ordinances entitled "Construction of Facilities in the Public Rights of Way" Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O17-082 17-00982 A Resolution Authorizing the Execution of a Master License Agreement for Wireless and Pole Mounted Communications Facilities Located Within the City of Aurora with World Class Wireless Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) 17-00983 A Resolution Authorizing the Execution of a Master License Agreement for Wireless and Pole Mounted Communications Facilities Located Within the City of Aurora with Mobilitie, LLC Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) 17-00984 A Resolution Authorizing the First Amendment to the Master License Agreement for Wireless and Pole Mounted Communications Facilities Located Within the City of Aurora with On Light Aurora Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-359 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final November 7, 2017 17-00985 A Resolution Authorizing the First Amendment to the Master License Agreement for Wireless and Pole Mounted Communications Facilities Located within the City of Aurora with Vigilant Global LLC Stephane Phifer, Planning Division, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-360 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, October 24, 2017 and Reviewed the Following Items: 17-00958 A Resolution Approving a Tax Increment Financing Grant to OnLight Aurora to Provide for a Fiber Optic Extension along South River Street to the River Street Plaza Commercial Properties (PLACED ON CONSENT AGENDA) Enactment No: R17-356 17-00962 A Resolution ratifying payment to A C Pavement Striping Company for Materials in excess of $25,000 used during the 2017 season by the Street Division. (PLACED ON CONSENT AGENDA) Enactment No: R17-357 17-00963 A Resolution awarding Meade , Inc. the low joint bid for the two year citywide traffic signal maintenance. (PLACED ON CONSENT AGENDA) Enactment No: R17-358 17-00965 Authorization to Advertise for Bids - 6" Portable Pump (INFORMATION ONLY) 17-00989 A Resolution Authorizing Stanard and Associates as the Provider for Services of Pre-Employment Psychological Assessments through December 31, 2017. (PLACED ON CONSENT AGENDA) Enactment No: R17-361 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final November 7, 2017 17-00991 A Resolution Authorizing Trotsky Polygraph as the Provider for Services of Pre-Employment Polygraph Assessments through December 31, 2017. (PLACED ON CONSENT AGENDA) Enactment No: R17-362 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final November 7, 2017 The Finance Committee held a Special meeting On Tuesday, November 7, 2017 and Reviewed the Following Items: 17-00959 A Resolution Authorizing the Execution of a Commercial Lease Agreement for City Owned Property Located at 19-21 South Broadway to the Fox Valley Music Foundation Bill Wiet, Development Services Department, Steve Warrenfeltz and other board members of the Fox Valley Music Foundation provided a presentation regarding the item. Alderman Mervine disclosed he had been a member of the Fox Valley Music Foundation in the past. (PLACED ON CONSENT AGENDA) Enactment No: R17-364 17-00960 A Resolution Authorizing the Execution of a Redevelopment Agreement with the Fox Valley Music Foundation for the Property at 19-21 South Broadway Bill Wiet, Development Services Department, Steve Warrenfeltz and other board members of the Fox Valley Music Foundation provided a presentation regarding the item. Alderman Mervine disclosed he had been a member of the Fox Valley Music Foundation in the past. (PLACED ON CONSENT AGENDA) Enactment No: R17-365 17-01026 A Resolution Authorizing the Execution of a Development Agreement with Aurora Revitalization Owner LLC for the Properties Located at 5 E. Galena Boulevard; 2-20 South Stolp Avenue; and 104 E. Downer Place - Aurora Arts Centre Residential Project. David Hulseberg, Invest Aurora, was present to answer questions and provided an overview of the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-366 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, October 24, 2017 and Reviewed the Following Items: 16-00994 A Parking Study for Lawndale Avenue in the western 300 block. Ward 6, Alderman Saville. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final November 7, 2017 17-00483 A Parking Study for Pearl Street in the 1300 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 17-00765 Requesting approval to stage the City of Aurora's Winter Lights event downtown on Friday, November 17, 2017 from 5:00 to 9:00 pm . (INFORMATION ONLY) 17-00900 A Traffic Study for Meadowbrook Drive at Birchdale Lane (south-most intersection). Ward 8, Alderman Mervine. (INFORMATION ONLY) 17-00903 Tag Day: Charitable Solicitation Application for Salvation Army's Red Kettle Campaign to be held November 10 thru December 23, 2017, ringing is scheduled from 9:00 am to 8:00 pm each day depending on location. (INFORMATION ONLY) 17-00935 A Traffic Study for Taylor Avenue. Ward 6, Alderman Saville. (INFORMATION ONLY) 17-00939 A Traffic Study for the intersection of Blossom Lane and Avalon Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, October 23, 2017 and Reviewed the Following Items: 17-00940 A Resolution accepting the improvements and maintenance security for Unilock Improvements - 1400 Mitchell Rd. . (PLACED ON CONSENT AGENDA) Enactment No: R17-355 UNFINISHED BUSINESS 17-00828 An Ordinance Approving a Revision to the Reimers Special Use Plan Description on 9.46 Acres for Property Located at 55 S. Constitution Drive, Located South of Galena Boulevard and West of Constitution Drive City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final November 7, 2017 This Ordinance was (HELD) NEW BUSINESS 17-00968 A Resolution Authorizing the Appointment of Herman Beneke as the Director of Building and Permits. (PLACED ON CONSENT AGENDA) Enactment No: R17-353 17-00969 A Resolution Authorizing the Appointment of Edward Sieben the Director of Planning and Zoning. John Curley, Chief Development Services Officer, spoke regarding the item and described the changes to be made to the Department and the position. (PLACED ON CONSENT AGENDA) Enactment No: R17-354 17-01022 A Resolution Intergovernmental Grant Agreement between the State of Illinois and City of Aurora to receive grant funds from the Illinois Emergency Management Agency Emergency Management Performance Grant. John Curley, Chief Development Services Officer, spoke regarding the item and described the changes to be made to the Department and the position. (PLACED ON CONSENT AGENDA) Enactment No: R17-363 MAYOR’S REPORT The Mayor announced that at the Jeff Awards the previous night the Paramount Theater received 8 awards. Next Tuesday there will be a recognition at City Council for the awards. MAYORAL APPOINTMENTS 17-00826 A Resolution Reappointing Joe Toma, James Butler and Lisa Garcia and Appointing Larry Eichelberger and Celia Rodriguez to the Aurora Veterans Advisory Council. This Resolution was referred to the City Council Enactment No: R17-370 17-00930 A Resolution Appointing Alex Alexandrou, Clayton Muhammad and Vernon LaVia as At-Large Representatives to the Aurora Area Convention and Visitors Bureau (AACVB). City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final November 7, 2017 This Resolution was referred to the City Council Enactment No: R17-352 17-01025 A Resolution Appointing Rafael Martinez and Viviana Ramirez to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R17-351 17-01024 A Resolution appointing Adam Pauly, Albert Rios, Diego Terrazas, Katherine Lopez, Adolf Gerodias, Shashank Vege, Jyotsna Balmuri, Juliana Salinas, Amanda DuVall, Amogh Raula, Ellen Sweeney, Alonso Cisneros, Ella Gonzales and Alexa Jordan to the Aurora Youth Council . This Resolution was referred to the City Council Enactment No: R17-350 ALDERMAN'S CORNER Alderman Lofchie, Alderman for Ward 10 provided an overivew of upcoming projects and new businesses coming to the area. Alderman Mesiacos for Ward 3 announced the annual Turkey Raffle that will take place on November 16, 2017 at 7PM. REQUESTS AND REFERRALS 17-01001 Requesting approval of a Special Use Revision of a Vehicle/Car Dealership, entirely used (2811) use on Lot 101 of Enterprise Fox Valley Subdivision located at 4000 Ogden Avenue being the northwest corner of Longmeadow Drive and Ogden Avenue (Enterprise Leasing Company of Chicago, LLC - 17-01001 / NA28/1-17.192-Su/R - JM - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-01009 Requesting approval of a Setback Requirement variance pursuant to Section 10.5 for the property at 645 N. Elmwood Drive to allow for a 10 foot reduction of the front yard and exterior side setback from 15 feet to 5 feet, a 15 foot reduction of the interior side yard setback from 20 feet to 5 feet, and a 3 foot reduction of the rear yard setback from 8 feet to 5 feet. (Velbar, LLC - 17-01009 / AU16/3-17.156-V - SB - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-01019 Requesting approval of a Variance for Additional Quantity of recreational vehicles allowed on a zoning lot; and Size of recreational vehicles allowed pursuant to Section 5.13-3.8.1.B.ii and Section 5.13-3.8.1.C.ii for the property at 1219 5th Street (Michael K. Allison - 17-01019 / City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final November 7, 2017 AU34/1-17.181-V - SB- Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-01020 Requesting to rezone the property at 835 E. Galena Boulevard from R-2 One-Family Dwelling District to NC Neighborhood Commercial District (Santos Ochoa - 17-01020 / AU26/1-17.160-Rz - SB - Ward 7) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION Alderman Hart-Burns made a motion, seconded by Alderman Lofchie to enter into Closed Session to discuss matters relating to the purchase or lease of property for the use of the public body, including meetings held for the purpose of discussion whether a particular parcel should be acquired pursuant to 5 ILCS 120/2(c)(5), discussion of minutes lawfully closed under the Act, whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated, pursuant to 5 ILCS 120/2(c)(21) and for the discussion of the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body pursuant to 5 ILCS 120/2(c)(1). The motion carried by the following vote: Aye: 10 - Alderman Bohman, Alderman Mesiacos, Alderman Donnell, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Jenkins, that this meeting be adjourned immediately following the conclusion of the closed session. The motion carried by voice vote. The open portion of the meeting concluded at 6:29 P.M. The closed session began at 6:39 P.M. and ended at 7:44 P.M. Submitted by: ___________________________________________________ Wendy McCambridge City of Aurora Page 9