Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday December 19, 2017 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the Committee of the Whole meeting to order at 5:09 P.M. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Alderman Bob O'Connor Absent 2 - Alderman Scheketa Hart-Burns , and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, DECEMBER 5, 2017 17-01176 Approval of the Tuesday, December 5, 2017 Committee of the Whole Meeting Minutes. A motion was made by Alderman Franco, seconded by Alderman Mervine, that minutes be approved and filed. The motion carried by voice vote with an abstention by Alderman Garza. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, December 14, 2017 and Reviewed the Following Items: 17-01009 An Ordinance Granting a Setback Variance Pursuant to Section 10.5, for the Property Located at 645 North Elmwood Drive . Ed Sieben, Director of Zoning and Planning, provided an overview of the request. Property owner, Jaime Velazquez, and John Tebrugge, engineer were present. (PLACED ON CONSENT AGENDA) Enactment No: O17-088 17-01019 An Ordinance Granting a Variance to the Quantity of Recreational Vehicles Allowed Pursuant to Section 5.13-3.8.1.B.ii, and to the Size of Recreational Vehicles Allowed Pursuant to Section 5.13-3.8.1.c.ii, for the City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final December 19, 2017 Property Located at 1219 5th Street . Ed Sieben, Director of Zoning and Planning, Michael Allison, property owner, provided an overview of the request (PLACED ON CONSENT AGENDA) Enactment No: O17-089 17-01020 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map Attached Thereto, by Rezoning the Property Located at 835 East Galena Boulevard, being the Southwest Corner of East Galena Boulevard and Smith Street, from R-2, One-Family Dwelling District to NC, Neighborhood Commercial District . Ed Sieben, Director of Zoning and Planning and Santos Ochoa, owner of the property provided and overview of the request. (PLACED ON CONSENT AGENDA) Enactment No: O17-090 17-01129 A Resolution Approving the 2018 Annual Action Plan Funding Recommendations - Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Rick Guzman, Neighborhood Redevelopment Manager, spoke regarding the item. (PLACED ON UNFINISHED BUSINESS) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, December 12, 2017 and Reviewed the Following Items: 17-00966 A Resolution Authorizing an Agreement with Group Alternatives, Inc. to Provide Benefit Consulting Services For The Period of January 1, 2018 through December 31, 2018 . Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-400 17-01072 A Resolution authorizing the acquisition of an Application Service Provider (ASP) solution from Superion, LLC for a purchase amount not to exceed $354,876 annually . Shanita Thompson, Director of IT Operations, Mike Pegues, Chief Information Officer and Royce Lain, a representative from Superion provided an overview of the item. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final December 19, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-401 17-01073 A Resolution authorizing the annual renewal of Oracle Database Enterprise Edition licensing for the Police Department’s Records Management System CIP project from Mythics, Inc. of Virginia Beach, VA via the State of Illinois contract in an amount not to exceed $49,585.54. Shanita Thompson, Director of IT Operations, provided an overview of the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-402 17-01075 A Resolution Authorizing the Assignment of Commercial Sales Contract to Purchase Real Property Located at 7 South Broadway, Aurora, Illinois, and to Lease said Property to Existing Tenant . David Hulseberg, CEO/President, Invest Aurora spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-403 17-01083 A Resolution Approving Contract for the Purchase and Sale of City Owned Real Estate Located at 66-74 South Broadway Street, Aurora, Illinois David Hulseberg, CEO/President, Invest Aurora spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-404 17-01120 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 900 Ray Moses Drive, Aurora, IL. (PLACED ON CONSENT AGENDA) Enactment No: R17-405 17-01121 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 817 Forest Avenue, Aurora, IL . (PLACED ON CONSENT AGENDA) Enactment No: R17-406 17-01122 A Resolution Authorizing the City of Aurora to Enter into a Residential Lease Agreement for 22 West Park Place, Aurora, IL. (PLACED ON CONSENT AGENDA) City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final December 19, 2017 Enactment No: R17-407 17-01130 An Ordinance Levying Taxes For The City of Aurora, Illinois, For The Fiscal Year January 1, 2017 Through December 31, 2017 . Stacey Hamling, Interim Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O17-091 17-01131 An Ordinance Levying Library Fund Taxes For The City of Aurora, Illinois, For The Fiscal Year January 1, 2017 Through December 31, 2017. Stacey Hamling, Interim Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O17-092 17-01136 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number One) (PLACED ON CONSENT AGENDA) Enactment No: O17-093 17-01137 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Twenty-Four) (PLACED ON CONSENT AGENDA) Enactment No: O17-094 17-01138 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Thirty-Two) (PLACED ON CONSENT AGENDA) Enactment No: O17-095 17-01139 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty) (PLACED ON CONSENT AGENDA) Enactment No: O17-096 17-01140 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final December 19, 2017 Service Area Number Sixty-Three) (PLACED ON CONSENT AGENDA) Enactment No: O17-097 17-01141 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six A) (PLACED ON CONSENT AGENDA) Enactment No: O17-098 17-01143 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Five) (PLACED ON CONSENT AGENDA) Enactment No: O17-099 17-01144 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six B) (PLACED ON CONSENT AGENDA) Enactment No: O17-100 17-01145 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six C) (PLACED ON CONSENT AGENDA) Enactment No: O17-101 17-01146 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Six D) (PLACED ON CONSENT AGENDA) Enactment No: O17-102 17-01147 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Forty-Four) (PLACED ON CONSENT AGENDA) Enactment No: O17-103 17-01148 An Ordinance Levying Certain Special Service Area Taxes For The City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final December 19, 2017 Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Seventy) (PLACED ON CONSENT AGENDA) Enactment No: O17-104 17-01149 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Sixty-Seven) (PLACED ON CONSENT AGENDA) Enactment No: O17-105 17-01150 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Eighty-Eight) (PLACED ON CONSENT AGENDA) Enactment No: O17-106 17-01151 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number Ninety) (PLACED ON CONSENT AGENDA) Enactment No: O17-107 17-01152 An Ordinance Levying Certain Special Service Area Taxes For The Fiscal Year January 1, 2017 Through December 31, 2017. (Special Service Area Number One Hundred Forty-One) (PLACED ON CONSENT AGENDA) Enactment No: O17-108 17-01157 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Non-Exempt Pay Plan. Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-408 17-01158 An Ordinance Authorizing And Providing For The Abatement Of General Obligation Bond Tax Levies. 2017 Tax Levy Extension . (PLACED ON CONSENT AGENDA) Enactment No: O17-109 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final December 19, 2017 17-01161 A Resolution Authorizing the Extension of an Agreement with Dan Shomon, Inc. for Government Affairs Consulting Services. Alex Voigt, Assistant Chief of Staff, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-409 17-01162 A Resolution Revising R16-133. Ward 5 Residential and Nonprofit Grant Program changing stipulations to include homeowner and condo associations that are organized under Illinois law and in good standing with the Secretary of State. Grants awarded under this revision may not be for the primary or the exclusive benefit of the association or its members. (PLACED ON CONSENT AGENDA) Enactment No: R17-410 17-01165 A Resolution Authorizing Purchase of Property/Boiler Machinery, Inland Marine, Employee Dishonesty/Crime, Excess Workers Compensation, Cyber Liability, Excess General Liability/Law Enforcement and Fine Arts Insurance for the Period of December 31, 2017 through December 31, 2018. Alex Alexandrou, Chief Management Officer, spoke regarding the item. Alderman Bugg disclosed that many of the companies listed had been previous clients of his, however, this would not create a conflict of interest. (PLACED ON CONSENT AGENDA) Enactment No: R17-411 17-01168 A Resolution Superseding All Previous Resolutions Pertaining To and Amending Salary and Benefit Plans For Employees In The Executive Pay Plan. Alisia Lewis, Human Resources Director, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-412 The Finance Committee Met On Tuesday, December 19, 2017 and Reviewed the Following Item: 17-01186 A Resolution amending the purchase amount of Integraph RMS (Records Management System) and Xerox Firehouse RMS (Fire Records Management) systems from Intergraph Corporation of Huntsville Alabama for an additional amount not to exceed $350,070 . City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final December 19, 2017 (PLACED ON CONSENT AGENDA) Enactment No: R17-420 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, December 12, 2017 and Reviewed the Following Items: 17-01096 A Resolution Establishing the City of Aurora Education Commission . Adrienne Holloway, Chief Innovation Officer, provided an update on the item. (PLACED ON CONSENT AGENDA) Enactment No: R17-413 17-01123 A Resolution establishing the maximum number of Class E-1 City of Aurora liquor licenses (unofficially related to application from: Tavern On Broadway Inc. d/b/a Tavern On Broadway, to be located at 24 N. Broadway, Aurora, Illinois 60505). (PLACED ON CONSENT AGENDA) Enactment No: R17-414 17-00603 A Traffic Study for N. High Street in the 1000 block. Ward 1, Alderman Bohman. (INFORMATION ONLY) 17-01093 A Parking Study for Lehnertz Avenue in the 900 block. Ward 1, Alderman Bohman. (INFORMATION ONLY) 17-01097 Nancy Young Elementary School PTA Dolphin Dash 5K and 1 Mile Run Walk, Saturday May 5, 2018 from 7:30am to 10:30am. (INFORMATION ONLY) 17-01101 Wayside Cross Life Spring and Urban Youth Ministries Walk a Mile in My Shoes event, Saturday February 10, 2018 from 8:00am to 11:00am. (INFORMATION ONLY) 17-01133 A Parking Study for 429 S. Spencer Street. Ward 3, Alderman Mesiacos. Elizabeth and Judy Jarvis spoke regarding the item providing information regarding City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final December 19, 2017 their opposition to the recommendation. Ken Schroth, Director of Public Works, and Bob Greene, Engineer, and Deputy Chief Jackson were present to provide information regarding how recommendations are made regarding parking studies. (INFORMATION ONLY) 17-01134 A Parking Study for Fifth Street in the 300 block. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, December 11, 2017 and Reviewed the Following Items: 17-01098 A Resolution to increase the contract fee for Thomas Engineering Group, LLC from $24,900.00 to $32,500.00 for additional design of the New York, Oak and Wilder Sewer Separation Project . (PLACED ON CONSENT AGENDA) Enactment No: R17-415 17-01111 A Resolution Authorizing the 2018-2019 Professional Services Agreements for Soil Management & CCDD Documentation services with Alpha Environmental, Inc., 5 Pembroke Circle, Streamwood, IL 60107, Deuchler Environmental, Inc., 230 Woodlawn Avenue, Aurora, IL 60506, and Huff & Huff, Inc. of 915 Harger Road, Suite 330, Oak Brook, IL for a total amount not to exceed $15 0,000.00. (PLACED ON CONSENT AGENDA) Enactment No: R17-416 17-01125 A Resolution accepting the improvements and maintenance security for Aurora Bank & Trust - 2287 W. Galena Blvd. (PLACED ON CONSENT AGENDA) Enactment No: R17-417 17-01126 A Resolution accepting the improvements and maintenance security for Aurora Corp Center - Lot 4 : 2570 Beverly Dr. . (PLACED ON CONSENT AGENDA) Enactment No: R17-418 17-01127 A Resolution accepting the improvements and maintenance security for City of Aurora Page 9 Committee of the Whole Meeting Minutes - Final December 19, 2017 Butterfield Village Center - Lots 4&5 - 1535 Butterfield Rd. (PLACED ON CONSENT AGENDA) Enactment No: R17-419 NEW BUSINESS 17-01187 An Ordinance Approving the First Amendment to Ordinance Number O17-016, A Commercial Real Estate Sales Contract Between the City of Aurora and DRH Cambridge Homes, Inc. for the Sale of City-Owned Property Located at 2500 North River Road, North Aurora, Illinois, Commonly Known as The Fox Valley Golf Course. David Hulseberg, CEO/President, Invest Aurora spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O17-110 MAYOR’S REPORT There was no repot. ALDERMAN'S CORNER There was no report. REQUESTS AND REFERRALS 17-01173 Requesting approval of a Special Use for a Special Purpose Recreational Institution (5200) Use on part of Lot 3 and Lot 4 of West Aurora Plaza Subdivision Unit One located at 1971 W. Galena Boulevard (Mega Fun Park - 17-01173 / AU18/4-17.176-Su - JM- Ward 5) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-01179 Requesting approval of a Final Plat for CyrusOne Subdivision, Phase Two located at 2705, 2805, 2905 Diehl Road (CyrusOne, LLC - 17-01179 / NA07/2-17.225-Fsd/Fpn - TV - Ward 10) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 17-01180 Requesting approval of a Final Plan for Lot 1 and Lot 2 of CyrusOne Subdivision Phase Two located at 2705, 2805, 2905 Diehl Road for an Electronic Data Storage Center and Stormwater Management Facility Use (CyrusOne, LLC - 17-01180 / NA07/2-17.225-Fsd/Fpn - TV - Ward 10) City of Aurora Page 10 Committee of the Whole Meeting Minutes - Final December 19, 2017 This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Franco, seconded by Alderman Garza to adjourn this meeting. The motion carried by a voice vote. This meeting was adjourned at 6:38 P.M. Submitted by:________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 11