Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday February 20, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole Meeting to order at 5:03 P.M. and the roll was called. Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 6, 2018 18-0121 Approval of the Tuesday, February 6, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, that this agenda item be approved and filed. The motion carried by voice vote. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, February 15, 2018 and Reviewed the Following Items: 17-01212 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by Rezoning the Property Located at 907 South River Street from R-3, One Family Dwelling District to NC, Neighborhood Commercial District A representative from the petitioner, The Flooring Guys, was present (PLACED ON CONSENT AGENDA) Enactment No: O18-016 18-0098 An Ordinance Changing the Name of Loreen Drive to McKesson Street located south of Diehl, in Kane County, Aurora , Illinois City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final February 20, 2018 (PLACED ON CONSENT AGENDA) Enactment No: O18-017 18-0103 An Ordinance Changing the Name of Indian Trail, Indian Trail Road, New Indian Trail Road, West Indian Trail Road, East Indian Trail Road, and Indian Trail Drive to W. Indian Trail and E. Indian Trail in Kane and DuPage County, Aurora, Illinois (PLACED ON CONSENT AGENDA) Enactment No: O18-018 18-0106 A Resolution Authorizing the Execution of a Roadway Agreement for Commons Drive from the terminus at Thatcher Drive to the terminus at Stonehaven Subdivision Unit 1 in DuPage County, Aurora , Illinois 60504 Jill Morgan, Planner, provided a summary on the item. Matt Pagoria was also present from M/I Homes. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-047 18-0111 An Ordinance Changing the Name of Dayward's Court to Daywards Court located north of 5th Avenue and west of Harriet Avenue, in Kane County, Aurora, Illinois (PLACED ON CONSENT AGENDA) Enactment No: O18-019 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, February 13, 2018 and Reviewed the Following Items: 18-0042 A Resolution to obtain City Council authorization for a professional services agreement with National Technologies (NTI) for fiber audit, preventative maintenance, and repairs . Shanita Thompson, Directory of Operations, and Mike Pegues, Chief Information Officer, spoke regarding the item and the need for this audit. (PLACED ON CONSENT AGENDA) Enactment No: R18-028 18-0046 A Resolution approving a Tax Increment Financing (TIF) grant in the amount of $75,000 to OnLight Aurora to extend fiber optic to the TIF District # 1 commercial properties . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final February 20, 2018 Mike Pegues, Information Technology Director, provided an overview of the item and the progress of the project. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-046 18-0047 A Resolution Authorizing the City of Aurora to enter into a lease agreement with the Elssy Fabela Foundation for 712 S. River Street, Aurora, IL 60506. (PLACED ON CONSENT AGENDA) Enactment No: R18-029 18-0048 A Resolution authorizing the purchase of uninterrupted power supply ("UPS") batteries and annual preventative maintenance for our Information Technology closets located around the city for a total cost of $26,290 for replacement of batteries, and annual maintenance for three years in the amount of $1960 each year to United Power & Battery . (PLACED ON CONSENT AGENDA) Enactment No: R18-030 18-0056 A Resolution Authorizing the Mayor and City Clerk to Execute an Agreement for Engineering Services between Crawford, Murphy and Tilly, Inc. and the City of Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R18-031 18-0065 A Resolution authorizing the purchase of One (1) 2018 Wheeled Coach Ford F-450 type 1 ambulance. From Fire Services Inc., St. John, Indiana In the amount of $245,058.00 for the Aurora Fire Department . (PLACED ON CONSENT AGENDA) Enactment No: R18-032 18-0069 A Resolution Appointing Martin S. Lyons As The City's Illinois Municipal Retirement Fund Authorized Agent. (PLACED ON CONSENT AGENDA) Enactment No: R18-034 18-0073 A Resolution authorizing the approval of a contract to provide a Mastodon Interactive Exhibit with Taylor Studios, Inc to complete the OSLAD project at Phillips Park as designed. Dan Anderson, Superindentent of Parks and Recreation, and Bob Collins, Project Manager, spoke regarding the project to enhance Mastodon Island at Phillips Park. City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final February 20, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-035 18-0078 A Resolution Authorizing the 2018 Ward Neighborhood Cleanup Program For Wards 1, 2, 3, 5, 6, 7, 9 and 10 and Shred Events in the 4th, 5th, 6th, 8th, 9th & 10th Wards in the City of Aurora. (PLACED ON CONSENT AGENDA) Enactment No: R18-037 18-0081 A Resolution Authorizing the purchase 1 Toshiba multi-function color copier and 5 Toshiba multi-function black & white copiers and quarterly maintenance from "The Interlocal Purchasing System" (TIPS) Cooperative Contract through Kopy Kat Imaging, Aurora, Illinois for the Aurora Police Department Police Headquarters. . (PLACED ON CONSENT AGENDA) Enactment No: R18-038 18-0083 A Resolution to award a contract to Performance Construction & Engineering, LLC in the amount of $51,910.00 for the Demolition of 104 and 108 Woodlawn Avenue project . (PLACED ON CONSENT AGENDA) Enactment No: R18-039 18-0091 A Resolution authorizing the acquisition of TrakIt and Bluebeam, the Development Services application solutions from Superion, LLC . John Curley, Chief Development Officer, provided an overview of the item with a PowerPoint presentation. (PLACED ON CONSENT AGENDA) Enactment No: R18-040 18-0094 A Resolution Approving an Intergovernmental Agreement between the City of Aurora and the Sugar Grove Park District In Regard to the Use and Conveyance of Parcel 33-2 of the Aurora Municipal Airport . (PLACED ON CONSENT AGENDA) Enactment No: R18-041 18-0095 A Resolution Accepting the bid from Service Sanitation of Gary, Indiana and also located in Aurora, Illinois for Portable Toilet Rental/Service for various City of Aurora Divisions (PLACED ON CONSENT AGENDA) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final February 20, 2018 Enactment No: R18-042 18-0097 A Resolution Authorizing the Second Amendment to the Intergovernmental Agreement between the City of Aurora and the Fox Valley Park District concerning Police Services at Phillips Park and other City Park Properties (PLACED ON CONSENT AGENDA) Enactment No: R18-043 18-0112 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Business District and to Induce Development Interest within Such Area (Yorkshire Business District No. 1) Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. Mr. Nee was also present to answer questions (PLACED ON CONSENT AGENDA) Enactment No: R18-048 18-0113 A Resolution With Respect to the Potential Reimbursement of Eligible Costs in a Possible Tax Increment Finance District and to Induce Development Interest within Such Area (Yorkshire TIF) Dave Hulseberg, CEO Invest Aurora, spoke regarding the item. Mr. Nee was also present to answer questions (PLACED ON CONSENT AGENDA) Enactment No: R18-049 18-0120 A Resolution Acknowledging Acceptance of the 2016 ComEd Green Region Program Grant. (PLACED ON CONSENT AGENDA) Enactment No: R18-044 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, February 13, 2018 and Reviewed the Following Items: 17-01106 Requesting approval for Indivisible Aurora to stage the inaugural Aurora Pride Parade on Sunday, June 17, 2018 in Downtown Aurora, stepping off at 1:00 pm. (INFORMATION ONLY) 18-0080 Sacred Heart Church is requesting permission to conduct the annual City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final February 20, 2018 "Live Stations of the Cross" procession on Friday, March 30, 2018 from 10:00 am to 1:00 pm. (INFORMATION ONLY) 18-0102 A Parking Study for 717 Fulton Street. Ward 2, Alderman Garza. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, February 12, 2018 and Reviewed the Following Items: 18-0067 A Resolution Authorizing Well Maintenance Services for Well No. 26 for the Water Production Division . (PLACED ON CONSENT AGENDA) Enactment No: R18-033 18-0074 A Resolution accepting the improvements and maintenance security for Panera Bread - 491 S. Rt. 59 . (PLACED ON CONSENT AGENDA) Enactment No: R18-036 MAYOR’S REPORT Mayor Irvin announced that the Aurora African-American Heritage Advisory Board is hosting its 14th Annual Heritage Dinner is this upcoming Friday. MAYORAL APPOINTMENTS 18-0133 A Resolution Appointing Zachary Draves to the Aurora Human Relations Commission. This Resolution was referred to the City Council Enactment No: R18-027 City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final February 20, 2018 REPORT 18-0119 Public Works Update. Ken Schroth, Director of Public Works, provided an overview of the Department. A PowerPoint presentation was utilized. CLOSED SESSION There was not a need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to adjourn this meeting of the Committee of the Whole. The motion carried by voice vote. The meeting was adjourned at 6:29 P.M. Submitted by;_____________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7