Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 06, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:07 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Ted Mesiacos MINUTES OF THE MEETING OF TUESDAY, FEBRUARY 20, 2018 18-0192 Approval of the Tuesday, February 20, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza, to approve and file the minutes as presented. The motion carried by voice vote. SPEAKERS Mayor Irvin opened the public comment portion of the meeting. The following speakers addressed City Council : Dan Duller and Jim Koziol spoke in support of Item 18-0012 and 18-0013. Linda Wrona, Jim Wrona, and Kari Babler spoke in opposition to Item 18-0012 and 18-0013. No further speakers were present. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 1, 2018 and Reviewed the Following Items: City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 6, 2018 18-0012 A Resolution Approving the Final Plat for Burger King Aurora Subdivision, being Vacant Land, located at 1775 N. Farnsworth Avenue being east of Farnsworth Avenue and south of Molitor Road Jill Morgan, Planner, Dan Feltman, Engineer and Ken Schroth, Public Works Director spoke regarding Items 18-0012 and 18-0013 and answered questions. Laith Hermiz, petitioner, answered questions and spoke regarding the project. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-063 18-0013 An Ordinance Granting a Setback Variance pursuant to Section 10.5 and 8.3-5.12 with a Site Plan for property located at 1775 N. Farnsworth Avenue being east of Farnsworth Avenue and south of Molitor Road to allow for a 17 foot reduction of the front yard setback from 30 feet to 13 feet. Jill Morgan, Planner, Dan Feltman, Engineer and Ken Schroth, Public Works Director spoke regarding Items 18-0012 and 18-0013 and answered questions. Laith Hermiz, petitioner, answered questions and spoke regarding the project. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-025 18-0051 An Ordinance Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, by downzoning Property located at 186 N. Root Street from R-4 Two Family Dwelling District to R-3 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O18-023 18-0092 An Ordinance Annexing Property located at 1209 Howell Place to the City of Aurora, Illinois , 60505 (PLACED ON CONSENT AGENDA FOR MARCH 27, 2018 CITY COUNCIL MEETING.) REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, February 27, 2018 and Reviewed the Following Items: 18-0068 A Resolution approving the Professional Engineering Services Agreement (Phase 2) with HR Green Inc. for East Indian Trail Road Traffic Signal Interconnect and Modernization and to Appropriate Motor Fuel Tax (MFT) funds (MFT sec no: 18-00322-00-TL) . City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 6, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-050 18-0093 A Resolution authorizing the updating of the Aurora Police Departments IBW Latent Workstation through NEC Corporation of America, for the Aurora Police Department . (PLACED ON CONSENT AGENDA) Enactment No: R18-051 18-0101 A Resolution requesting Professional Services from Crowe Horwath in the amount of $98,725 . Mike Pegues, Chief Information Officer, spoke and answered questions regarding the item. (PLACED ON UNFINISHED BUSINESS) 18-0136 A Resolution to seek Kane County Riverboat Fund grant assistance to return the Sentry Statue to his post atop the GAR Memorial Museum . (PLACED ON CONSENT AGENDA) Enactment No: R18-054 18-0141 A Resolution authorizing the Director of Purchasing to enter into an agreement with Builders Paving, 4413 Roosevelt Road # 108, Hillside, IL 60162 in the amount of $626,937.50 for the 2018 Citywide Pavement Patching for Water and Sewer Maintenance . (PLACED ON CONSENT AGENDA) Enactment No: R18-056 18-0147 A Resolution authorizing the purchase of purchase twenty-four (24) tactical ballistic vests to be used by the Special Response Team during the execution of high-risk narcotic search warrants and other tactical operations. (PLACED ON CONSENT AGENDA) Enactment No: R18-057 18-0149 A Resolution authorizing the purchase of specialized training for the Aurora Police Department Special Response Team and Naperville Police Department Special Response Team. (PLACED ON CONSENT AGENDA) Enactment No: R18-058 18-0151 A Resolution authorizing consulting agreements with Kane, McKenna , City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 6, 2018 and Associates, Inc. to perform feasibility studies for a Business Improvement District (BID) and a Tax Increment Finance District (TIF) related to the redevelopment of Yorkshire Plaza . David Dibo, Economic Development Director, spoke regarding the item (PLACED ON CONSENT AGENDA) Enactment No: R18-059 18-0156 A Resolution to Award the Contract for the 2018 City Wide Resurfacing Projects to Builders Paving, LLC, 4413 Roosevelt Road, Hillside, IL 60162 in the amount of $6,188,000.00 and to Appropriate Motor Fuel Tax Funds, 18-00000-01-GM . (PLACED ON CONSENT AGENDA) Enactment No: R18-060 18-0164 A Resolution to accept a bid from Annie River Solutions, Inc., 800 E. Roosevelt Rd., Bld. B100, Glen Ellyn, IL 60137 for the Development Services Center (DSC) Asbestos Abatement Project in the amount of $29,800. (PLACED ON CONSENT AGENDA) Enactment No: R18-061 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, February 27, 2018 and Reviewed the Following Items: 18-0105 A Resolution approving the issuance of a Carnival License to Fantasy Amusement Company for a carnival to be held at the Fox Valley Mall on April 26-29 and May 3-6, 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-052 18-0168 An Ordinance Amending Chapter 25 of the City of Aurora Code of Ordinances Entitled "Licenses, Permits and Miscellaneous Business Regulations". Alex Voigt, Assistant Chief of Staff, Gary Krienitz, Fire Chief, Charlie Koch, Assistant Director of Finance and Marty Lyons, Finance Director spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-024 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 6, 2018 18-0082 The Warehouse Church is requesting permission to hold the 18th annual Motorcycle Sunday at Phillips Park on Sunday, May 6, 2018 from 9:30 am to 4:00 pm. (INFORMATION ONLY) 18-0085 Run and Achieve is requesting permission to hold the Pure Pikermi Half Marathon and Relay on Sunday, June 3, 2018 from 8:00 am to 11:00 am. (INFORMATION ONLY) 18-0086 Pedal4Life is requesting to stage the HeroInMe Bike Ride on Sunday, June 3, 2018 from 8:00 am to 10:30 am in Wards 8 and 9. (INFORMATION ONLY) 18-0099 Tag Day: Wayside Cross Ministries wants to raise awareness that Wayside Cross accepts donations of used furniture/clothing, etc. Volunteers from various colleges, church groups to distribute the attached door hangers. The dates of campaign will be from May to November 2018. (INFORMATION ONLY) 18-0125 Approval of the use of Phillips Park for the staging the 24th annual Sports Festival on Friday, May 11, 2018 from 8:00 a.m. to 3:00 p.m . (INFORMATION ONLY) 18-0139 Homestead Elementary School PTA is requesting permission to stage the Husky Hustle 5K and 1 mile Fun Run on Saturday, May 5, 2018 from 8:30 am to 10:15 am. (INFORMATION ONLY) 18-0142 Steck Elementary School PTA is requesting permission to stage the Steck Fun Run on September 22, 2018 from 9:00 am to 10:00 am. (INFORMATION ONLY) 18-0148 A traffic study for Sherman Avenue and 4th Street. Ward 4, Alderman Donnell. (INFORMATION ONLY) 18-0150 Rosary High School Alumnae is requesting permission to stage the 19th annual Rosary Alumnae Road Scholars 5K on Sunday, May 20, 2018 from 9:00 am to 11:00 am. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 6, 2018 18-0157 Aurora Downtown is requesting permission to stage Egg Hunt on the Island, downtown on Saturday, March 24, 2018 from 1:00 to 3:00 pm. (INFORMATION ONLY) 18-0169 A status report and recommendations for regulating video gaming terminals within the City of Aurora . (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, February 26, 2018 and Reviewed the Following Items: 18-0132 A Resolution accepting the improvements and maintenance security for Rush Copley - Parking Deck Addition - 2000 Ogden Ave. (PLACED ON CONSENT AGENDA) Enactment No: R18-053 18-0140 A Resolution approving a professional services agreement with Crawford, Murphy & Tilly, Inc. in the amount of $343,900.00 for the 2018 Water Main Flushing Program . (PLACED ON CONSENT AGENDA) Enactment No: R18-055 NEW BUSINESS 18-0170 A Resolution Authorizing the Appointment of Anna Payton as the Manager of Animal Control (PLACED ON CONSENT AGENDA) Enactment No: R18-062 18-0182 An Ordinance Amending Chapter 5 of the City of Aurora Code of Ordinances Entitled "Amusements". Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and answered questions regarding items 18-0182, 18-0183 and 18-0184. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-026 18-0183 An Ordinance Amending Chapter 6 of the City of Aurora Code of Ordinances Entitled "Alcoholic Liquor". City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 6, 2018 Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and answered questions regarding items 18-0182, 18-0183 and 18-0184. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-027 18-0184 A Resolution Amending and Revising Resolution No. R12 -232 Involving Amusement Fees. Wendy McCambridge, City Clerk, and Alex Voigt, Assistant Chief of Staff spoke and answered questions regarding items 18-0182, 18-0183 and 18-0184. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-064 18-0187 A Resolution establishing rules for public comment during meetings of the City Council and its committees . Rick Veenstra, Corporation Counsel, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-065 MAYOR’S REPORT Mayor Irvin announced that the Aurora Christian High School Class won the 1A State Wrestling title. Also, the Aurora Arts Center will have grand opening in the fall. ALDERMAN'S CORNER There was no Alderman's Corner presentation. CLOSED SESSION There was no need for a Closed Session. ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, to adjourn this meeting of the Committee of the Whole. The motion carried by voice vote. The meeting was adjourned at 7:10 P.M. Submitted by: _________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7