Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday March 20, 2018 5:00 PM ROLL CALL Present 13 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin MINUTES OF THE MEETING OF MARCH 6, 2018 18-0171 Approval of the Tuesday, March 6, 2018 Committee of the Whole Meeting Minutes. A Motion was made by Alderman Jenkins, seconded by Alderman Garza to approve the minutes as presented. The motion carried by voice vote with an abstention by Alderman Mesiacos. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, March 15, 2018 and Reviewed the Following Items: 18-0165 A Resolution Approving the City of Aurora 3rd Program Year (2017) Consolidated Annual Performance Evaluation Report (CAPER) for the Federal Community Development Block Grant (CDBG) and HOME Investment Partnership Act Programs (HOME) . Rick Guzman, Neighborhood Development Manager, spoke briefly on this item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-076 18-0199 An Ordinance establishing a temporary moratorium on remodeling, change of occupancy or change of use of single family homes to lodging houses, boarding houses, or congregate living facilities and the issuance of rental licenses or the required revised certificate of occupancy to City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final March 20, 2018 convert single family homes to lodging houses, boarding houses or congregate living facilities when the occupants do not fit the definition of family in Aurora. Stephane Phifer, Planning & Preservation Director, Deborah Lang, Assistant Corporation Council and John Curley, Chief Development Officer, spoke briefly on this item. (PLACED ON CONSENT AGENDA) Enactment No: O18-030 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, March 13, 2018 and Reviewed the Following Items: 18-0079 A Resolution Amending and authorizing the continuation of the Ward 2 Fence Improvement Program for the City of Aurora . (PLACED ON CONSENT AGENDA) Enactment No: R18-066 18-0167 A Resolution Request to accept Kone Inc. complete maintenance agreement for the vertical transportation equipment (elevators) located at the Police Headquarters and the maintenance contract rider for the Development Services Center. (PLACED ON CONSENT AGENDA) Enactment No: R18-067 18-0172 A Resolution to purchase a heavy duty stake bed truck from Rush Truck Center through the Illinois Department of Central Management Services Master Contract 4018132 for the Street Maintenance Division . (PLACED ON CONSENT AGENDA) Enactment No: R18-068 18-0174 A Resolution Request to accept additional services from Kone Inc. for the completion of elevator repairs for the Development Services Center. (PLACED ON CONSENT AGENDA) Enactment No: R18-069 18-0175 A Resolution Awarding the Downer Place Two Way Conversion project construction to the low bidder, Virgil Cook & Son, Inc. in the amount of $ 78,947.10. City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final March 20, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-070 18-0190 A Resolution Authorizing the Sale of Obsolete and Surplus Property (PLACED ON CONSENT AGENDA) Enactment No: R18-071 18-0200 A Resolution Authorizing the Ward 5 Residential and Nonprofit Grant Program including Homeowner and Condo Associations that are organized under Illinois Law and in good standings with the Secretary of State. The grant is not for primary or the exclusive benefit of the Association or its members. (PLACED ON CONSENT AGENDA) Enactment No: R18-073 18-0206 A Resolution authorizing payment to JULIE Incorporated for the distribution of utility locate requests to the City of Aurora for 2018 in the amount of Twenty Nine Thousand One Hundred and Thirty dollars and Seventy Two cents ($29 ,130.72 (PLACED ON CONSENT AGENDA) Enactment No: R18-074 18-0207 A Resolution authorization to enter into a three year agreement for the purchase of Microsoft Enterprise License annual renewals for the Information Technology Division under the State of Illinois Central Management Services contract with CDW-Government, Inc not to exceed $294,264 annually (PLACED ON CONSENT AGENDA) Enactment No: R18-075 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final March 20, 2018 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, March 13, 2018 and Reviewed the Following Items: 18-0178 An Ordinance Amending Chapter 13 of the City of Aurora Code of Ordinances Entitled "Cigarettes, Cigars and Tobacco". Alex Voigt, Assistant Chief of Staff, Deborah Lang, Assistant Corporation Council, Aurora Police Officer Nick Gardner, and Jimmy Jacobs, Waubonsie High School Dean, spoke briefly on this item. Julie Mirostaw, Representative of the American Heart Association and Dr. Kate Rowland, Kane County Health Department were present and participated in the discussion. (PLACED ON CONSENT AGENDA) Enactment No: O18-032 18-0152 A traffic study for W. Downer Place in the 1000 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 18-0158 ShebBix Inc. is requesting permission to stage the Advocate Health Care Fox Valley Marathon on Sunday, September 16, 2018 from 7:45 to 11:00 am. (INFORMATION ONLY) 18-0181 The Aurora Veterans Advisory Council is requesting permission to stage the annual 5K Fun Run, Walk, Woof and Roll on Sunday, May 20, 2018 from 9:00 to 11:00 am. (INFORMATION ONLY) 18-0186 Aurora Downtown is requesting permission to stage the Food Truck Festival on Friday, May 4, 2018 from 5:00 to 10:00 pm. (INFORMATION ONLY) 18-0201 New Horizon Christian Fellowship is requesting permission to stage CROSSWALK on Saturday, March 31, 2018 from 10:00 am to 12:00 pm. (INFORMATION ONLY) 18-0205 A traffic study for LaSalle Street and Evans Avenue. Ward 4, Alderman Donnell. (INFORMATION ONLY) City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final March 20, 2018 18-0208 A traffic study for Jackson Street, Bardwell Street to Downer Place. Ward 3, Alderman Mesiacos. (INFORMATION ONLY) 18-0211 Communities in Schools is requesting City services to assist in staging the annual Back to School Fair on Saturday, August 11, 2018 from 8:00 am to 3:00 pm. (INFORMATION ONLY) 18-0213 Requesting permission to stage the City of Aurora's annual Memorial Day Parade to be held Monday, May 28, 2018 stepping off at 12:00 pm. (INFORMATION ONLY) City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final March 20, 2018 REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, March 12, 2018 and Reviewed the Following Items: 18-0197 A Resolution to Award the contract for the Tall Oaks Water Main Replacement - Phase 2 project to Swallow Construction Corporation, 4250 Lacey Road, Downers Grove, IL 60515 in the amount of seven hundred fifty-five thousand, one hundred forty-four dollars and zero cents ($755,144.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-072 SPEAKERS Mayor Irvin opened the public comment portion of the meeting. The following speaker addressed Council : Georgina Poole spoke and expressed her disapointment on receiving the Election postcard in the mail. MAYOR’S REPORT Mayor Irvin congradulated the Marmion Academy Hockey Team for thier 2018 championship. They will be present at City Council meeting on April 10, 2018. ALDERMAN'S CORNER Alderman Bohman reported on activities and future events along with the vision for Ward 1. REQUESTS AND REFERRALS 18-0240 Requesting to downzone the property at 707 W. Downer Place from R-4 Two Family Dwelling District to R-2 One Family Dwelling District (Jason & Nicole Robbert - 18-0240 / AU21/1-17.138-DZ - TV - Ward 4) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 18-0241 Requesting the Establishment of a Special Use Planned Development on the property located at 1424 Southlawn Place, to be incorporated under the existing Aurora University Special Use Planned Development approved by Ordinance No. 012-007 on February 28, 2012. (Aurora University - 18-0241 / AU20/3-18.032-Su/PD - TV - Ward 4) City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final March 20, 2018 This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION A Motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, to move into Closed Session at the conclusion of the open portion of this meeting. The motion was carried by the following vote: Aye: 13 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins, Alderman O'Connor and Mayor Irvin ADJOURN A motion was made by Alderman Hart-Burn, seconded by Alderman Jenkins, to adjourn the meeting at the conclusion of the closed session. The motion carried by voice vote. The open portion of the meeting adjourned at 5:57 P.M. The closed session was called to order at 6:05 P.M. and was adjourned at 6:23 P.M. Submitted by: ____________________________________________________ Sara Townsend, Deputy City Clerk City of Aurora Page 7