Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday April 17, 2018 5:00 PM ROLL CALL Mayor Irvin called the meeting to order at 5:06 P.M. and the roll was called. Present 12 - Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Kristina "Tina" Bohman MINUTES OF THE MEETING OF TUESDAY, APRIL 3, 2018 18-0320 Approval of the Tuesday, April 3, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns, seconded by Alderman Garza to approve and file the minutes as presented. The motion carried by a voice vote. SPEAKERS The following addressed members of the City Council: Marjorie Logman spoke against item 19-0298 for developing an additional job training program. Karen Sullivan, Indian Prairie School District 204, spoke regarding the national school walk-out event. She thanked the City of Aurora Police Chief and Police Department for supporting the school district on that day. Jeff Huchison spoke against the red light camera surveillance program in the City of Aurora. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final April 17, 2018 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, April 12, 2018 and Reviewed the Following Items: 17-01173 An Ordinance Granting Revisions to the Special Use Permit for Parts of Lot 3 and Lot 4 of West Aurora Plaza Subdivision located at 1971 W. Galena Boulevard from B-2(S) General Retail District with a Special Use Planned Development to B-2(S) General Retail District with a Special Use for a Special Purpose Recreational Institution (5200) use Jill Morgan, Planner and petitioner Mandeep Sidhu spoke regarding the project. (PLACED ON CONSENT AGENDA) Enactment No: O18-036 18-0223 A Resolution Approving a Revision to the Final Plan on Lot 1, Lot 14, Lot 15, and Lot 16 for Phase Two of Fermi Corporate Park Subdivision, Located at 2801 Beverly Drive for a Business and Professional, Office (2400) and Warehouse, Distribution and Storage Services (3300) Use The petitioner, Mitch Smith from Vermeer Midwest was present. This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-003 18-0261 An Ordinance Annexing the Property Located at 619 Parker Avenue to the City of Aurora, Illinois 60505. (Wilson Perez - 18-0261 / AU34/2-18.053-A - SB - Ward 3) (PLACED ON CONSENT AGENDA) Enactment No: O18-037 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final April 17, 2018 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, April 10, 2018 and Reviewed the Following Items: 18-0128 A Resolution amending the contract for the Hexagon systems from Integraph Corporation of Huntsville Alabama for an additional amount not to exceed $128,432.01 . Ken Nelson, Information Technology Operations Manager, spoke regarding the need for this change order. (PLACED ON CONSENT AGENDA) Enactment No: R18-089 18-0222 A Resolution Authorizing Ward 10 Residential Grant Program (PLACED ON CONSENT AGENDA) Enactment No: R18-090 18-0247 A Resolution to purchase a replacement 2018 Ford Utility Police Interceptor from Currie Motors 9423 W. Lincoln Hwy., Frankfort, IL in the amount of $30,973.00. (PLACED ON CONSENT AGENDA) Enactment No: R18-092 18-0253 A Resolution consenting to an Aviation Agreement between CG Aviation, Inc. and the City of Aurora. . Steve Andras, Airport Manager, Alex Alexandrou, Chief Management Officer, and Alex Voigt, Assistant Chief of Staff spoke regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R18-093 18-0263 A Resolution Approving a Real Estate Sale Contract between the City of Aurora and Harner Family Properties, Inc. for Sale of Parcels 10-2 and 11-2 of the Aurora Municipal Airport . Steve Andras, Airport Manager, and Marissa Spencer, Assistant Corporation Counsel, spoke regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R18-095 18-0266 A Resolution to accept the low bid from Advantage Chevrolet for two City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final April 17, 2018 cargo vans in the amount of $49,635.00 for the Central Services and Police Patrol Divisions. (PLACED ON CONSENT AGENDA) Enactment No: R18-096 18-0296 A Resolution Consenting to an Operator Contract between Eclipse Aerospace, Inc and the City of Aurora . Steve Andras, Airport Manager, spoke regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R18-099 18-0297 A Resolution to Award the contract for the 77 S. Broadway Ave. Parking Structure & 65 Water St. Demolition Project to Performance Construction & Engineering, LLC, 217 W. John Street, Plano, IL 60545 in the amount of five hundred seven -eight thousand dollars and zero cents ($578,000.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-100 18-0298 A Resolution authorizing the execution of memoranda of understanding between the City of Aurora, St. Augustine College, CompTIA-Creating IT Futures and the Kane County Local Workforce Innovation Area #5 to be submitted to the Illinois Department of Commerce & Economic for consideration of workforce development training funds . Adrienne Holloway, Chief Core and Innovation Officer, spoke regarding the item. Andrea McMillian and Lauren Pierce, representatives from Comp-TIA Creating IT Futures were present to answer questions and provide information regarding their involvement with the proposal. (PLACED ON CONSENT AGENDA) Enactment No: R18-106 18-0299 A Resolution to purchase a used 2006 John Deere 9220 agricultural tractor for the Aurora Municipal Airport from RDO Equipment, as a sole source, for $125,870.00 . (PLACED ON CONSENT AGENDA) Enactment No: R18-101 18-0303 A Resolution to purchase a used 2005 International dump truck as a sole source from Elgin Township Road District for $30,000.00. (PLACED ON CONSENT AGENDA) Enactment No: R18-103 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final April 17, 2018 18-0304 An Ordinance Proposing the Establishment of a Special Service Area Number #194 Poly USA, Inc. Vacant Lot 15-16-177-011, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith . (PLACED ON CONSENT AGENDA) Enactment No: O18-039 18-0305 An Ordinance Proposing the Establishment of a Special Service Area Number #195 PAS Plaza Vacant Lots Southwest Corner Farnsworth Avenue and Butterfield Road, Kane County, in the City of Aurora and Providing for a Public Hearing and Other Procedures in Connection Therewith". (PLACED ON CONSENT AGENDA) Enactment No: O18-040 18-0306 A Resolution Authorizing the Ward 1 Business Grant Program with current guidelines . (PLACED ON CONSENT AGENDA) Enactment No: R18-104 18-0309 An Ordinance Reserving 2018 Volume Cap in connection with Private Activity Bond Issues, and related matters. Marty Lyons, Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-038 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, April 10, 2018 and Reviewed the Following Items: 18-0239 A Resolution Approving a Memorandum of Understanding between the City of Aurora and the Aurora Public Library to maintain the original documentation regarding the official actions of the Aurora City Council dated 1857-1983. Wendy McCambridge, City Clerk and Alex Alexandrou, Chief Management Officer spoke regarding the item and answered questions. (PLACED ON CONSENT AGENDA) Enactment No: R18-091 City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final April 17, 2018 18-0254 A Resolution The Aurora Puerto Rican Cultural Council is requesting permission to stage the 46th annual Heritage Parade on State Route 25 , Sunday, July 29, 2018 from 11:30 a.m. to 1:00 p.m. (PLACED ON CONSENT AGENDA) Enactment No: R18-094 18-0294 A Resolution Authorizing the City of Aurora to enter into an Intergovernmental Agreement with Will County that will allow the City of Aurora to host electronic recycling events . Alex Voigt, Assistant Chief of Staff, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-098 18-0301 A Resolution requesting approval to stage the City of Aurora 4th of July Parade utilizing State Route 25 on Wednesday, July 4, 2018 from 10:00 am to Noon. (PLACED ON CONSENT AGENDA) Enactment No: R18-102 18-0152 A traffic study for W. Downer Place in the 1000 block. Ward 4, Alderman Donnell. (INFORMATION ONLY) 18-0210 Family Focus is requesting permission to stage Roots Aurora on Water Street Mall and Mundy Park on Friday, September 7, 2018 from 5:00 to 9:00 pm. (INFORMATION ONLY) 18-0228 Requesting approval to stage the City of Aurora Farmers Markets to be held throughout the summer and fall of 2018 . (INFORMATION ONLY) 18-0229 The Fox Valley Garden Club is requesting permission to stage their annual Aurora Gardeners' Plant Sale on Saturday, May 19, 2018 from 8:00 am to 12:00 pm at the Aurora Transportation Center. (INFORMATION ONLY) 18-0234 Wheatlands Elementary School PTO is requesting permission to stage the Running of the Wolves 5K on Sunday, May 6, 2018 from 8:00 to 10:00 am. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final April 17, 2018 (INFORMATION ONLY) 18-0235 Granger Middle School is requesting permission to stage the Roaring 5K on Sunday, September 30, 2018 from 7:00 to 11:00 am. (INFORMATION ONLY) 18-0252 Requesting permission for the Aurora Veterans Advisory Council to hold a dedication ceremony at the Veterans Monument at Phillips Park on Sunday, May 27, 2018 at 11:00 am. (INFORMATION ONLY) 18-0255 Aurora Downtown is requesting permission to stage Downtown Aurora Magic on Saturday, June 9, 2018 from 11:00 am to 5:00 pm . (INFORMATION ONLY) 18-0256 Requesting approval for the 1100 block of Timberlake Drive to be dedicated to Dr. A.A. Khawaja on Friday, May 18th, 2018. (INFORMATION ONLY) 18-0262 A Parking Study for Grove Street, adjacent to Cowherd Middle School. Ward 7, Alderman Hart-Burns. (INFORMATION ONLY) 18-0270 Athziry Dia de Muertos is requesting permission to stage Day of the Dead on Benton between Stolp and River on Friday, November 2, 2018 from 5:00 to 8:00 pm. (INFORMATION ONLY) 18-0302 Requesting permission to stage the City of Aurora's annual fireworks display and evening activities on Wednesday, July 4, 2018 from 6:00 to 11:00 pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, April 9, 2018 and Reviewed the Following Items: 18-0287 A Resolution to Award the contract for the Root Street Sanitary Sewer Improvements project to H. Linden & Sons Sewer and Water, Inc., 722 E. South St., Unit D, Plano, IL 60545 in the amount of sixty -seven thousand, City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final April 17, 2018 seven hundred twenty -five dollars and zero cents ($67 ,725.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-097 NEW BUSINESS 18-0329 A Resolution authorizing the purchase and installation of data cabling at the Development Services Center from Cipher Technology Solutions, Montgomery, IL in the amount of $78,168.00. Marty Lyons, Chief Financial Officer, and John Curley, Chief Development Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-105 MAYOR’S REPORT Mayor Irvin spoke regarding meeting with 5th graders who won the Aurora Area Catholic League Championship. ALDERMAN'S CORNER Alderman Mesiacos provided a report on activities in the 3rd Ward. REQUESTS AND REFERRALS 18-0335 Requesting approval of a Special Use for an Internet Auto Sales (2814) use on Lot 3 of Fox Valley East, Region II, Phase III Subdivision located at 1175 S. Frontenac Street (ElusiveFX, Inc. - 18-0335 / NA32/2-18.046-Su - SB- Ward 8) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) 18-0340 Requesting approval of a Final Plan for Lot 11 of Savannah Crossing Subdivision located at 1378 Butterfield Road being north of Butterfield Road and east of Church Road for a Restaurant with a Drive-Through Facility (2530) Use (InSite Real Estate / Burger King - 18-0340 / BA35/4-17.188-Fpn - JM - Ward 1) This Petition was Forward to Planning Council to the DST Staff Council (Planning Council) CLOSED SESSION There was not a need for a Closed Session. City of Aurora Page 8 Committee of the Whole Meeting Minutes - Final April 17, 2018 ADJOURN A motion was made by Alderman Hart-Burns, seconded by Alderman Franco to adjourn this meeting of the Committee of the Whole. The motion carried by a voice vote. The meeting was adjourned by 6:28 P.M. Submitted by:___________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 9