Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 05, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole to order at 5:06 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Scheketa Hart-Burns , Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Mayor Richard Irvin Absent 1 - Alderman Bob O'Connor MINUTES OF THE MEETING OF TUESDAY, MAY 15, 2018 AND TUESDAY, MAY 29, 2018 SPECIAL COMMITTEE OF THE WHOLE 18-0463 Approval of the Tuesday, May 15, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Garza, that this agenda item be approved and filed. The motion carried by voice vote. 18-0476 Approval of the Tuesday, May 29, 2018 Special Committee of the Whole Meeting Minutes. A motion was made by Alderman Hart-Burns , seconded by Alderman Franco, that this agenda item be approved and filed. The motion carried by voice vote with abstentions from Aldermen Garza, Mesiacos, Donnell, Saville and Hart-Burns. PUBLIC COMMENT The following members of the public were present and requested to address members of the City Council: Paul Greviskes spoke regarding his opposition to Item 18-0454. Alex Finke spoke in support of item 18-0454. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 5, 2018 REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Friday May 25, 2018 and Reviewed the Following Items: 18-0217 An Ordinance Vacating a Portion of Dedicated Public Right of Way for Dancer Drive and the adjacent City Easements, in Kane County, Aurora Illinois (PLACED ON CONSENT AGENDA) Enactment No: O18-044 18-0219 A Resolution Approving a Revision to the Final Plat Consolidating Lots 11, 12, 13, and 14 of Podolsky Orchard 88, Phase 2 Subdivision, located at 1998 Melissa Lane and 2706, 2717, 2718 Dancer Drive and Establishing Lot 1 of Podolsky Orchard 88, Phase 2 Resubdivision (PLACED ON CONSENT AGENDA) Enactment No: R18-136 18-0220 An Ordinance Establishing a Special Use Planned Development and Approving the Missner Development Plan Description for the property located at 1998 Melissa Lane and 2706, 2717, 2718 Dancer Drive (PLACED ON CONSENT AGENDA) Enactment No: O18-045 18-0221 A Resolution Approving a Final Plan on Lot 1 of Podolsky Orchard 88 Phase 2 Resubdivision located at 1998 Melissa Lane and 2706, 2717, 2718 Dancer Drive (PLACED ON CONSENT AGENDA) Enactment No: R18-137 18-0437 A Resolution Authorizing the Execution of a Roadway Agreement regarding the roadway improvement to the intersection of Sullivan and Deerpath Road in Kane County, Aurora, Illinois, 60506 (PLACED ON CONSENT AGENDA) Enactment No: R18-141 18-0335 An Ordinance Granting a Special Use Permit for an Internet Auto Sales (2814) Use on the Property located at 1175 South Frontenac Street (PLACED ON CONSENT AGENDA) Enactment No: O18-046 City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 5, 2018 Planning & Development Committee Resolution 18-0316 A Planning and Development Committee Resolution Approving a Revision to the Final Plat subdividing Lot 6 of Diehl Industrial Park Assessment Plat No. 2 located at 245 N Eola Road, and establishing Lots 1 and 2 of Scientel Solutions Subdivision This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-010 18-0317 A Planning and Development Committee Resolution Approving a Final Plan on Lot 2 of Scientel Solutions Subdivision located at 245 N. Eola Road being east of N. Eola Road and south of Diehl Road This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-011 18-0340 A Planning and Development Committee Resolution Approving a Final Plan on Lot 11 of Savannah Crossing Subdivision located at 1378 Butterfield Road being north of Butterfield Road and east of Church Road for a Restaurant with a drive-through facility (2530) use This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-012 The Planning & Development Committee held a Special meeting On Thursday May 31, 2018 and Reviewed the Following Items: 18-0454 An Ordinance adopting the 2015 International Property Maintenance Code with local amendments and modifications of Rental Housing standards, plus enumeration of nuisances . John Curley, Chief Development Officer spoke regarding the item and the changes that have been made since the Planning and Development Committee Meeting. Officer Archer addressed questions. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-049 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On May 22, 2018 and Reviewed the Following Items: 18-0096 A Resolution requesting an annual subscription for Executive Programs City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 5, 2018 Member Basic Service from Gartner, Inc. of 56 Top Gallant Road, Stamford, CT 06904 in the amount of $55,900. Mike Pegues, Chief Information Officer, was present to answer questions. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-143 18-0268 A Resolution authorizing the annual renewal of required software for the City of Aurora Information Technology Division under the National Intergovernmental Purchasing Alliance (IPA) Technology Solutions contract (130733) from CDW Government, Vernon Hills, Illinois for the total amount of $129,837.84. Mike Pegues, Chief Information Officer and Marty Lyons, Chief Financial Officer, answered questions regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-142 18-0392 A Resolution to purchase one (1) E-One 1500 gallon per minute fire engine from Fire Service Inc. of St. John, Indiana, for $513,051. (PLACED ON CONSENT AGENDA) Enactment No: R18-138 18-0415 A Resolution authorizing the Mayor to accept a grant and execute the Program Funding Agreement in the amount of $250,000 from the Illinois Housing Development Authority’s Abandoned Residential Property Municipal Relief Program . (PLACED ON CONSENT AGENDA) Enactment No: R18-131 18-0419 A Resolution authorizing the purchase of installing a backup emergency generator, transfer switch and required wiring at fire station 10, from Frank Marshal Electric Inc. of Aurora, IL. In the amount of $94,190.00 the Aurora Fire Department. (PLACED ON CONSENT AGENDA) Enactment No: R18-139 18-0435 A Resolution authorizing the funds to update/retro fit the 2002 Aurora Command Post vehicle. (PLACED ON CONSENT AGENDA) Enactment No: R18-140 18-0450 An Ordinance amending Chapter 2 ("Administration"), Article V City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 5, 2018 ("Finances") of the City of Aurora Municipal Code by adding a new Division 5 ("Local Preference in Bidding for City Contracts"). Adrienne Holloway, Chief Innovation Officer, and Marty Lyons, Chief Financial Officer and Jolene Coulter, Purchasing Director spoke regarding the item. This Resolution was (HELD) REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On May 22, 2018 and Reviewed the Following Items: 18-0447 An Ordinance Amending Chapter 27 of the City of Aurora Code of Ordinances Entitled "Motor Vehicles and Traffic" . Marissa Spencer, Assistant Corporation Counsel, and Commander Cross spoke regarding the item. (PLACED ON CONSENT) Enactment No: O18-048 18-0452 An Ordinance Amending Chapter 8 of the Aurora Code of Ordinances Entitled "Amusements." Marissa Spencer, Assistant Corporation Counsel spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: O18-047 18-0423 Tag Day Event: Roosevelt-Aurora American Legion Post #84 Poppy Days for May 24, 25 & 26, 2018 at selected stores (e.g. grocery); businesses (e.g. banks); and train stations (e.g. Broadway & Route 59) (INFORMATION ONLY) 18-0441 A Parking Study for Albany Court. Ward 9, Alderman Bugg. (INFORMATION ONLY) 18-0444 A Traffic Study for Havenshire Road and Colchester Lane/Briarheath Drive, Havenshire Road and Colchester Lane/Kingsley Lane. Ward 1, Alderman Bohman. Returned to Government Operations Committee. 18-0451 An Ordinance Amending Chapter 29 of the City of Aurora Code of Ordinances Entitled "Offenses - Miscellaneous" Marissa Spencer, Assistant Corporation Counsel, Lt. Ahlgren, Cmdr. Cross, and Alex City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 5, 2018 Voigt, Assistant Chief of Staff addressed questions regarding the proposed Ordinance. This Ordinance was returned to the Government Operations Committee. 18-0453 Charitable Solicitation Campaign Application for the Springbrook Church and Red Cross placing door hangers and yard signs Saturday, June 2, 2018 This Event was (INFORMATION ONLY) The Mayor requested the meeting go into a five minute recess. Without opposition the meeting entered into a recess at 7:16 P.M. and reconvened at 7:23 P.M. REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Building, Grounds & Infrastructure Committee Meeting for Monday, May 21, 2018 was canceled. There was no report because the meeting had been canceled. MAYOR’S REPORT The Mayor congratulated the efforts of the Aurora Veterans Advisory Council's Vet's Week this past week. He also spoke of the "Girls Run the World" 5K event that was hosted by Aurora Police Officer Skyy Calice this past Saturday. He also announced that the Aurora Farmer's Market begins this Saturday. MAYORS APPOINTMENTS 18-0482 A Resolution Appointing Marisela Fonseca and Melissa Sosa to the Aurora Hispanic Heritage Advisory Board. This Resolution was referred to the City Council Enactment No: R18-132 18-0483 A Resolution Appointing Justyn Arnold and Seth Hoffman to the Aurora Preservation Commission. This Resolution was referred to the City Council Enactment No: R18-133 18-0484 A Resolution Appointing Catherine Steig to the Aurora Public Art Commission. This Resolution was referred to the City Council City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 5, 2018 Enactment No: R18-134 18-0485 A Resolution Appointing Sherrill Dodson-Lewis to the Aurora Housing Authority Board. This Resolution was referred to the City Council Enactment No: R18-135 ALDERMAN'S CORNER Alderman Franco spoke regarding the activities and events in Ward 5. CLOSED SESSION A motion was made by Alderman Hart-Burns, seconded by Alderman Bohman, to move into Closed Session under Section 2 (c)(1) of the Open Meetings Act for the purpose of discussing matters relating to the appointment, employment, compensation, discipline, perfomrance, or dismissal of specific employees of the public body and Section 2(c)(5) for the discussion of the purchase or lease of real property for the use of the public body, including meetins held for the purpose of discussin whether a particular parcel should be acquired. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Hart-Burns, Alderman Mervine, Alderman Bugg, Alderman Lofchie and Alderman Jenkins ADJOURN A motion was made by Alderman Hart-Burns , seconded by Alderman Bohman,to adjourn this meeting at the conclusion of the Closed Session. The motion carried by voice vote. The open portion of the meeting ended at 7:35 P.M. The closed portion of the meeting began at 7:36 P.M. and concluded at 8:03 P.M. Submitted by: _______________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 7