Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday June 19, 2018 5:00 PM ROLL CALL Mayor Irvin called the Committee of the Whole meeting to order at 5:05 P.M. and the roll was called. Present 12 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, Alderman Bob O'Connor, and Mayor Richard Irvin Absent 1 - Alderman Scheketa Hart-Burns MINUTES OF THE MEETING OF TUESDAY, JUNE 5, 2018 18-0503 Approval of the Tuesday, June 5, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Garza, seconded by Alderman Franco, to approve and file the minutes as presented. The motion carried by voice vote with an abstention from Alderman O'Connor. PUBLIC COMMENT The following speaker addressed members of the City Council after Clerk McCambridge provided an overview of the rules regarding public speakers. Terry Bohr, Chairman, Invest Aurora Board of Directors, provided a hand-out detailing the support of the local preference proposal in Item 18-0450. No further speakers. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, June 14, 2018 and Reviewed the Following Items: 17-00950 An Ordinance Approving a Revision to the Aurora University Plan City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final June 19, 2018 Description and Master Plan for 45.7 acres on Property located west of Gladstone Avenue, east of and along the west frontage of Evanslawn Avenue between Marseillaise Place and Prairie Street, south of and along the north side of Marseillaise Place between Calumet Avenue and Gladstone, and north side of Prairie Street Tracey Vacek, Senior Planner and Bruce Goldsmith, attorney, spoke regarding the changes proposed to the Master Plan for Aurora University. (PLACED ON CONSENT AGENDA) Enactment No: O18-052 17-00951 An Ordinance Establishing a Special Use Planned Development at 431 S Gladstone Avenue, 1419 Prairie Street and 1433 Prairie Street to be incorporated under the existing Aurora University Plan Description approved by Ordinance No. O12-007 on February 28, 2012 and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to an underlying zoning of R-1 One Family Dwelling District (PLACED ON CONSENT AGENDA) Enactment No: O18-050 18-0241 An Ordinance Establishing a Special Use Planned Development at 1424 Southlawn Place, to be incorporated under the existing Aurora University Plan Description approved by Ordinance No. O12-007 on February 28, 2012 (PLACED ON CONSENT AGENDA) Enactment No: O18-051 18-0359 An Ordinance Establishing a Special Use Planned Development, approving the West Aurora Plaza Plan Description and Amending Ordinance Number 3100, being the Aurora Zoning Ordinance and the Zoning Map attached thereto, to a zoning of B-2(S) General Retail District with a Special Use for the property located at 1901-2103 W. Galena Boulevard being north of Galena Boulevard between N. Constitution Drive and N. Edgelawn Drive Jill Morgan, Planner, and Gerald Callaghan, attorney representing West Aurora Plaza LLC were present and spoke regarding proposed changes for the development. (PLACED ON CONSENT AGENDA) Enactment No: O18-053 18-0360 A Resolution Approving a Revision to the Final Plat for a portion of Lots 1-8 of West Aurora Plaza Subdivision Unit One located at 1901-2103 W. Galena Boulevard, being north of Galena Boulevard between N. Constitution Drive and N. Edgelawn Drive, and establishing Lots 1-8 of City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final June 19, 2018 West Aurora Plaza Resubdivision (PLACED ON CONSENT AGENDA) Enactment No: R18-145 Planning & Development Committee Resolution 18-0389 A Planning and Development Committee Resolution Approving a Revision to the Final Plat for Lots 1 & 2 of Lu-na Park Subdivision being Vacant Land located at 1629 and 1633 Kautz Road, and establishing Lot 1 of Lu-na Park 1st Resubdivision This P&D Resolution was finalized (appealable) Enactment No: PDFNL18-013 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, June 12, 2018 and Reviewed the Following Items: 18-0443 A Resolution to accept a bid from Cardno, Inc., 6605 Steger Road, Unit A, Monee, IL 60449 for Native Plantings Landscaping Maintenance in the amount of $61,000. (PLACED ON CONSENT AGENDA) Enactment No: R18-147 18-0446 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, Division of Aeronautics and a not-to-exceed Construction Phase Engineering Services Agreement in the amount of $57,000 with Crawford Murphy and Tilly, Inc. for the Overlay Southeast Quadrant Perimeter Roadways Project (ARR 4636). John Curley, Chief Development Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-148 18-0469 A Resolution Authorization the Purchase of Bulk Rock Salt in the Amount of $67.15 Per Ton for the 2018-2019 Winter Season from Detroit Salt Company. Detroit Michigan, 18-00000-00-GM . (PLACED ON CONSENT AGENDA) Enactment No: R18-150 City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final June 19, 2018 18-0473 A Resolution requesting approval to accept the proposal from Tetra Tech to conduct Continuity of Operations Planning and Continuity of Operations Plans for the Cities of Aurora and Naperville for $256,397.74. (PLACED ON CONSENT AGENDA) Enactment No: R18-152 18-0481 A Resolution Requesting Authorization for the Mayor to Execute the Local Agency Agreement for Federal Participation with the State of Illinois, the Director of Purchasing to sign the Phase 3 Construction Engineering Agreement with Baxter & Woodman, Inc. and the Appropriation of Motor Fuel Tax Funds for Montgomery Road Multi-Use Path Project, MFT #16-00311-00-BT. (PLACED ON CONSENT AGENDA) Enactment No: R18-153 18-0491 An Ordinance proposing the extension of the tax levy for an additional eight (8) years of Special Service Area One (1) (Aurora Downtown) in the City of Aurora and providing for a public hearing and other procedure in connection. PUBLIC HEARING and consideration of related Ordinance. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-056 18-0492 An Ordinance Proposing the Establishment of a Special Service Area Number #196 Gramercy Square, Vacant Lot Southeast Corner of Thatcher Drive and South Commons Drive in the Southeast Corner of Naperville Township Section 28, DuPage County, in the City of Aurora (171 Townhome Units, M/I Homes of Chicago, LLC) and Providing for a Public Hearing and Other Procedures in Connection Therewith. PUBLIC HEARING and consideration of related Ordinance. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-055 18-0493 An Ordinance of the City of Aurora, Illinois, Ascertaining the Prevailing Wage Rate of Wages for Laborers, Mechanics, and other Workers Employed in Public Works Projects. (PLACED ON CONSENT AGENDA) Enactment No: O18-054 18-0500 A Resolution authorizing the Mayor and City Clerk to execute an Agency Agreement with the State of Illinois Department of Transportation, City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final June 19, 2018 Division of Aeronautics and a not to exceed agreement for Construction Phase Engineering Services in the amount of $31,500 with Crawford, Murphy and Tilly, Inc. for the Airfield Lighting Control and Monitoring System Project (ARR 4522) (PLACED ON CONSENT AGENDA) Enactment No: R18-156 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, June 12, 2018 and Reviewed the Following Items: 18-0436 A Resolution Requesting approval for Calvary Temple Church to have a Music Festival during their Anniversary Festival event on Sunday, July 1, 2018. (PLACED ON CONSENT AGENDA) Enactment No: R18-146 18-0444 A Traffic Study for Havenshire Road and Colchester Lane/Briarheath Drive, Havenshire Road and Colchester Lane/Kingsley Lane. Ward 1, Alderman Bohman. (INFORMATION ONLY) 18-0475 Aurora Downtown is requesting permission to close Stolp Avenue between Downer and Galena for the Stolp Island Block Party on Friday, August 3, 2018 from 3:00 to 11:00 pm. . (INFORMATION ONLY) 18-0496 Representative Kifowit is requesting permission to use the lots on Howell Place to stage the 3rd annual Kids Expo on September 29, 2018 from 10:00 am to 1:00 pm. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, June 11, 2018 and Reviewed the Following Items: 18-0472 A Resolution for the acceptance of improvements and waiving the maintenance period for McDonalds - 1185 N. Farnsworth Ave. City of Aurora Page 5 Committee of the Whole Meeting Minutes - Final June 19, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-151 18-0487 A Resolution Awarding the 2019 Resurfacing Sanitary Sewer Televising contract to National Power Rodding Corporation , of Chicago, Illinois, in the amount of one hundred eighty thousand, one hundred and twenty-five dollars and zero cents ($18 0,125.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-154 18-0490 A Resolution accepting the improvements and maintenance security for ATMI Precast TT Plant - Bldg Addition - 659 S. Elmwood Dr. (PLACED ON CONSENT AGENDA) Enactment No: R18-155 UNFINISHED BUSINESS 18-0450 An Ordinance amending Chapter 2 ("Administration"), Article V ("Finances") of the City of Aurora Municipal Code by adding a new Division 5 ("Local Preference in Bidding for City Contracts . Dr. Adrienne Holloway, Chief Innovation Officer, spoke regarding the outreach to the business community regarding this initiative. Marty Lyons, Chief Finance Officer, recapped the key points of the proposal. (PLACED ON CONSENT AGENDA) Enactment No: O18-057 MAYOR’S REPORT Mayor Irvin spoke regarding the Pride Parade this past weekend. He thanked Indivisible Aurora,the Office for Public Events, Aurora Police Department, and Aurora Fire Department for their efforts. The Mayor also announced that the 4th July Parade Grand Marshal, Jose Martinez, will be honored next week. STAFF REPORT John Curley, Chief Development Officer, spoke regarding the Development Services Center update and progress. City of Aurora Page 6 Committee of the Whole Meeting Minutes - Final June 19, 2018 REQUESTS AND REFERRALS 18-0519 Requesting approval of a Final Plat Revision re-subdividing Lots 162 and 164 of The Estate Homes of Verona Ridge Subdivision, Unit Three located west of Deerpath Road north of West Indian Trail and establishing Lots 1 and 2 of The Estate Homes of Verona Ridge 2nd Resubdivision of part of Unit Three (Fox Valley Park District and West Aurora School District #129 - 18-0519 / SG12/3-17.190-Fsd/R - TV - Ward 5) This Petition was Forward to Planning Council to the Planning Council 18-0520 Requesting approval of a Special Use for a Planned Development for Educational Purposes on the property located east of Reimer Drive, between W. Galena Boulevard and Downer Place (West Aurora School District #129 - 18-0520 / AU19/2-15.273-SUPD/Fpn - TV - Ward 5) This Petition was Forward to Planning Council to the Planning Council 18-0521 Requesting approval of a Final Plan for property located east of Reimer Drive, between W. Galena Boulevard and Downer Place (West Aurora School District #129 - 18-0521 / AU19/2-15.273-SUPD/Fpn- TV- Ward 5) This Petition was Forward to Planning Council to the Planning Council 18-0524 Requesting the Annexation, pursuant to an Intergovernmental Agreement, of 1.93 acres for a portion of Duke Parkway (City of Aurora - 18-0524 / WI33/4-18.129-A - TV - Ward 10) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION A motion was made by Alderman Saville, seconded by Alderman Mervine, to move into Closed Session at the conclusion of the open portion of the meeting for the purpose of discussing matters relating to the setting of a price for sale or lease of propery owned by the public body pursuant to 5 ILCS 120/2 (c)(6)and for the purpose of discussion pending litigation matters pursuant to 5 ILCS 120/2 (c)(11) of the Open Meetings Act. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor City of Aurora Page 7 Committee of the Whole Meeting Minutes - Final June 19, 2018 ADJOURN A motion was made by Alderman Jenkins, seconded by Alderman Bohman, , that the public portion of this meeting be adjourned. The motion carried by voice vote. The open portion of the meeting ended at 6:08 P.M. The closed session of the meeting began at 6:12 P.M. and concluded at 6:50 P.M. Submitted by: ___________________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 8