Committee of the Whole

City Hall - 5th Floor City of Aurora Conference Room B 44 East Downer Place Aurora, IL Committee of the Whole Meeting Minutes - Final Tuesday July 17, 2018 5:00 PM ROLL CALL Mayor Pro Tem O'Connor called the Committee of the Whole to order at 5:08 P.M. and the roll was called. Present 11 - Alderman Kristina "Tina" Bohman, Alderman Juany Garza, Alderman Ted Mesiacos, Alderman Bill Donnell, Alderman Carl Franco, Alderman Mike Saville, Alderman Rick Mervine, Alderman Edward Bugg, Alderman Judd Lofchie, Alderman Sherman Jenkins, and Alderman Bob O'Connor Absent 2 - Alderman Scheketa Hart-Burns , and Mayor Richard Irvin MINUTES OF THE MEETING OF TUESDAY, JULY 3, 2018 COMMITTEE OF THE WHOLE 18-0595 Approval of the Tuesday, July 3, 2018 Committee of the Whole Meeting Minutes. A motion was made by Alderman Garza, seconded by Alderman Franco, to approve and file the minutes as presented. The motion carried by voice vote. PUBLIC COMMENT There were no members of the public to address City Council. REPORT OF THE PLANNING & DEVELOPMENT COMMITTEE TO THE COMMITTEE OF THE WHOLE The Planning & Development Committee Met On Thursday, July 12, 2018 and Reviewed the Following Items: 18-0568 A Resolution Authorizing Annual Action Plan Substantial Amendments (2018 - #2) to Reflect Funding Re/Allocations for the Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) Programs Amy Munro, Redevelopment Coordinator, spoke regarding the item and the proposed changes. Dan Barreiro, Chief Community Services Officer, was present and answered questions. City of Aurora Page 1 Committee of the Whole Meeting Minutes - Final July 17, 2018 (PLACED ON UNFINISHED BUSINESS) Enactment No: R18-178 18-0569 An Ordinance Amending Chapter 29, Section 103 of the City of Aurora Code of Ordinances Entitled "Seasonal decorations". John Curley, Chief Development Officer, answered questions regarding the item. Chuck Nelson, Deputy Mayor, provided additional information regarding the item. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-069 18-0576 A Resolution Accepting the Dedication of an Easement at 680 S River Street, being East of South River Street and North of Sard Avenue (City of Aurora - 18-0576 / AU28/2-18.133-DED/E - SB - Ward 4) (PLACED ON CONSENT AGENDA) Enactment No: R18-176 REPORT OF THE FINANCE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Finance Committee Met On Tuesday, July 10, 2018 and Reviewed the Following Items: 18-0558 A Resolution to purchase two Bobcat Toolcats from Atlas Bobcat from the NJPA Contract #042815-CEC for the RT 59 Transit Center and Central Services in the amount of $125,212.00 . (PLACED ON CONSENT AGENDA) Enactment No: R18-170 18-0560 A Resolution Authorizing Execution of Labor Agreement between the City of Aurora and Local 461 of the International Brotherhood of Electrical Workers, AFL/CIO. Alisia Lewis, Human Resources Director, spoke regarding the item and proposed changes. (PLACED ON CONSENT AGENDA) Enactment No: R18-171 18-0561 A Resolution designating Rev. Dr. Martin Luther King, Jr. birthday as a paid holiday for City of Aurora employees . Alisia Lewis spoke regarding the item. Marty Lyons also spoke regarding the item. (PLACED ON CONSENT AGENDA) City of Aurora Page 2 Committee of the Whole Meeting Minutes - Final July 17, 2018 Enactment No: R18-172 18-0593 A Resolution To Extend the Contract with Melrose Pyrotechnics for the Independence Day Fireworks Display for Special Events in the Amount of $40,000 for 2019 and 2020. Marty Lyons, Chief Financial Officer, spoke regarding the item. (PLACED ON CONSENT AGENDA) Enactment No: R18-177 REPORT OF THE GOVERNMENT OPERATIONS COMMITTEE TO THE COMMITTEE OF THE WHOLE The Government Operations Committee Met On Tuesday, July 10, 2018 and Reviewed the Following Items: 18-0486 A Resolution approving the issuance of a Music Festival permit to St. Rita of Cascia, 750 W. Old Indian Trail, for Sunday August 12th, 2018 from 1:00 p.m. to 5:00 p.m . (PLACED ON CONSENT AGENDA) Enactment No: R18-169 18-0566 A Resolution approval for Aurora Downtown to have a Music Festival as part of their 2018 Stolp Island Block Party Festival event to be held on Stolp Avenue (between Galena & Downer) on Friday, August 3rd, 2018 . (PLACED ON CONSENT AGENDA) Enactment No: R18-175 18-0539 Block Party Request - Monica Henley is requesting a block party permit for the 700 block of W Downer Place between S Russell Ave and S Lancaster Ave Saturday, August 11, 2018 from 9:30 am to dusk. (INFORMATION ONLY) REPORT OF THE BUILDINGS, GROUNDS & INFRASTRUCTURE COMMITTEE TO THE COMMITTEE OF THE WHOLE The Buildings, Grounds and Infrastructure Committee Met On Monday, July 9, 2018 and Reviewed the Following Items: 18-0461 A Resolution Authorizing Maintenance Services for River Intake Screen No. 2 for the Water Production Division City of Aurora Page 3 Committee of the Whole Meeting Minutes - Final July 17, 2018 (PLACED ON CONSENT AGENDA) Enactment No: R18-167 18-0462 A Resolution Authorizing an Addendum to the Amended and Restated Potable Water Service Agreement with Calgon Carbon Corporation for the continued lease of Granular Activated Carbon in filter groups 5 - 8 and 9 - 12 for the Water Production Division. (PLACED ON CONSENT AGENDA) Enactment No: R18-168 18-0563 A Resolution to Award the contract for the Benton Avenue Water Main Replacement project to Copenhaver Construction, Inc., 75 Koppie Drive, Gilberts, IL 60136 in the amount of four hundred twenty-seven thousand, four hundred twenty-five dollars and zero cents ($427,425.00). (PLACED ON CONSENT AGENDA) Enactment No: R18-173 18-0565 A Resolution accepting the improvements and maintenance security for Aldi Store No. 52 - 2275 W. Galena Blvd. . (PLACED ON CONSENT AGENDA) Enactment No: R18-174 NEW BUSINESS 18-0600 An Ordinance amending Chapter 19 the City of Aurora Code of Ordinances by creating Article IV pertaining to the permitting, regulation, and development of small wireless facilities . Rick Veenstra, Corporation Counsel, and Alex Alexandou, Chief Management Officer and Alex Voigt, Assistant Chief of Staff spoke regarding the item. John Curley, Chief Development Officer, and Ken Schroth, Public Works Director, also responded to questions. (PLACED ON UNFINISHED BUSINESS) Enactment No: O18-062 MAYORAL APPOINTMENTS 18-0610 A Resolution Appointing Raymond Hull to the Aurora Planning Commission. This Resolution was referred to the City Council Enactment No: R18-166 City of Aurora Page 4 Committee of the Whole Meeting Minutes - Final July 17, 2018 MAYOR’S REPORT Mayor Pro Tem O'Connor spoke about the passing of Ella Mae McCrea, mother of Alderman Hart-Burns. He also stated the Fourth of July fireworks have been rescheduled to occur on July 27, 2018. ALDERMAN'S CORNER There was no Alderman's Corner report. REQUESTS AND REFERRALS 18-0606 Requesting approval of a variance to exceed 40% lot coverage for the property at 816 Hinman Street to allow for a driveway extension (Gerardo and Ana Sosa - 18-0606 / AU27/4-18.109-V - SB - Ward 3) This Petition was Forward to Planning Council to the Planning Council CLOSED SESSION A motion was made by Alderman Jenkins, seconded by Alderman Bohman to move into Closed Session immediately following the open portion of the meeting for the purpose of discussing matters relating to Pending Litigation, pursuant to 5 ILCS 120/2(c)(11), Discussion of the Closed Session Minutes, pursuant to 5 ILCS 120/2(c)(21) and Property Acquisition, pursuant to 5 ILCS 120/2(c)(5) of the Open Meetings Act. The motion carried. Aye: 11 - Alderman Bohman, Alderman Garza, Alderman Mesiacos, Alderman Donnell, Alderman Franco, Alderman Saville, Alderman Mervine, Alderman Bugg, Alderman Lofchie, Alderman Jenkins and Alderman O'Connor ADJOURN A motion was made by Alderman Jenkins, seconded by Alderman Franco, that this meeting be adjourned at the conclusion of the closed session. The motion carried by voice vote. The open portion of the meeting ended at 6:06 P.M. and the closed session of the meeting began at 6:12 P.M. and ended at 6:49 P.M. Submitted by: _____________________________________________________ Wendy McCambridge, City Clerk City of Aurora Page 5